Recommendation Dashboard

We recommend that USAID/South Sudan, Bureau for Management's Overseas Management Division, and Bureau for Africa's Office of Sudan and South Sudan Programs take the following actions:
Recommendation 1: We recommend the Executive Office, in coordination with Embassy Juba, develop and implement a plan for the communication and coordination of responsibilities on International Cooperative Administrative Support Services provision.

We recommend USAID/South Sudan, in coordination with the Bureau for Africa's Office of Sudan and South Sudan Programs and the Bureau for Management's Overseas Management Division, develop and implement a plan to institutionalize activities to improve coordination and communication between USAID and the State Department at post.

We recommend USAID/South Sudan institutionalize a plan for updating the Master Plan Report to ensure that planned activities are realized and that emergent needs are incorporated into the overall strategic plan.

We recommend USAID/South Sudan identify gaps in standard operating procedures across functional areas and develop and implement standard operating procedures to fill identified gaps.

We recommend USAID/South Sudan, in coordination with the Bureau for Management's Overseas Management Division and other relevant offices, as appropriate, issue clear guidance on procedures for storing documents.

We recommend USAID/South Sudan develop a routine schedule for reviewing training records and ensure all chauffeurs and incidental drivers maintain valid certifications for State Department-certified safe-driver training and State Department-approved armored vehicle training.

We recommend USAID/South Sudan update its motor vehicle policy with the 12-hour overnight shift in alignment with 14 FAM 433.8 requirements for shifts greater than 10 hours.
Recommendation

We recommend USAID/South Sudan and the Bureau for Management's Overseas Management Division develop and implement invoicing procedures to ensure TDY personnel are invoiced consistent with the TDY policy.

We recommend USAID/South Sudan develop and implement a plan to fill approved warehouse positions and properly train staff to fulfill their roles.

We recommend USAID/South Sudan develop and implement procedures to formalize the orientation and transition process for USDHs and contractors.

We recommend the Bureau for Management's Overseas Management Division work directly with the State Department to identify which trainings would best serve Foreign Service National staff working with State Department systems and develop procedures to enroll Foreign Service National staff in those trainings on a regular basis.

We recommend that the Millennium Challenge Corporation determine the allowability of the $162,372 unsupported questioned costs on page 32 of the audit report and recover any amount that is unallowable.

We recommend that the Millennium Challenge Corporation verify that the Municipality of Tétouan corrects the instance of material
noncompliance detailed on pages 31 to 33 of the audit report.

We recommend that the Millennium Challenge Corporation's Chief Risk Officer determine the allowability of the $63,590 unsupported questioned costs on page 32 of the audit report and recover any amount that is unallowable.

We recommend that the Millennium Challenge Corporation's Chief Risk Officer verify that the Municipality of Dcheira el Jihadia corrects the two instances of material noncompliance detailed on pages 31 to 33 of the audit report

USAID/Pakistan determine the allowability of $823,000 in questioned costs ($25,475 ineligible and $797,525 unsupported) as described in findings 4.1.1 and 4.1.2 on page 15 of the audit report and recover any amount that is unallowable.

We recommend that USAID's Office of Acquisition and Assistance, Cost, Audit and Support Division verify that IAVI corrects the two instances of material noncompliance detailed on pages 1 and 3 of the audit report.

USAID/West Bank Gaza to update its mission order covering procedures and responsibilities for internal control issues to include a requirement to document a deliberative process that provides information about the assumptions made and methodologies used in identifying and assessing what risks will be included in annual risk profile submissions.

USAID/Pakistan determine the allowability of $4,311,815 in ineligible questioned costs detailed on pages 19 to 27 and 29 to 30 of the audit report and recover any amount that is unallowable.

USAID/Bangladesh determine the allowability of $221,488 in questioned costs ($139,329 ineligible and $82,159 unsupported) on pages 24 and 25 of the audit report and recover any amount that is unallowable.

USAID/Bangladesh verify that WorldFish corrects the three instances of material noncompliance detailed on pages 57 to 60, 54, and 61 of the audit report.

We recommend that USAID's Office of Acquisition and Assistance, Cost, Audit and Support Division determine the allowability verify that Stichting SNV Nederlandse Ontwikkelingsorganisatie corrects the instances of material noncompliance detailed on page 27 of the audit report.

We recommend that USAID's Office of Acquisition and Assistance, Cost, Audit and Support Division determine the allowability of $101,850 in questioned costs ($101,850 unsupported) on page 20 of the audit report and recover any amount that is unallowable.

We recommend that USAID's Office of Acquisition and Assistance, Cost, Audit and Support Division verify that People In Need corrects the two instances of material noncompliance detailed on pages 52 to 55 of the audit report.