Recommendation Dashboard

OIG makes recommendations in our reports to improve the efficiency and effectiveness of agency programs and help agencies identify questioned costs and funds that could be put to better use. The aim is to spur our audited agencies to take corrective actions, which allow us to close the recommendations.

This dashboard identifies current open recommendations along with the associated questioned costs.  Open recommendations may be resolved or unresolved:

  • A recommendation is resolved when OIG agrees with the agency's plan of action.
  • A recommendation is unresolved when the agency has yet to share a plan of action or OIG disagrees with the plan.

Audit Reports Issued Prior to April 1, 2019, With Open and Unimplemented Recommendations and Potential Cost Savings (USAID, MCC, USADF, IAF, OPIC) as of September 30, 2019

 

Total Open Recommendations (As of 12/2/19)

431

Open Financial Recommendations (As of 12/2/19)

$139,212,325

Please see an updated list of recommendations with their corresponding report below.

2020

Nov 27, 2019
NFA Transmittal
5-391-20-008-R
Recommendation
1

Determine the allowability of $27,556 in ineligible questioned costs identified on page 13 and further detailed on pages 16 through 23 of the audit report and recover any amount that is unallowable.

Questioned Cost
$27556
Funds For Better Use
$0
Nov 26, 2019
NFA Transmittal
3-000-20-003-I
Recommendation
1

We recommend that USAID's Office of Acquisition and Assistance, Cost, Audit and Support Division verify that Integra Government Services International, LLC corrects Finding No. 1, detailed on pages 7 through 9 of the audit report.

Questioned Cost
$0
Funds For Better Use
$0
Nov 26, 2019
Audit Report
8-000-20-001-P
Recommendation
1

Review and revise as appropriate its policies and procedures regarding host-country official participation on Agency technical evaluation and merit review selection committees to ensure this participation does not compromise the integrity of the democracy, human rights, and governance acquisition and assistance award process.

Questioned Cost
$0
Funds For Better Use
$0
Recommendation
2

In coordination with the Office of Acquisition and Assistance, conduct a review to determine whether opportunities exist to work with a broader range of implementers providing political party assistance. This review should consider funding trends, insights, and suggestions from the Agency's democracy, human rights, and governance experts and Federal acquisition and assistance best practices. Based on this review, design and implement any actions needed to ensure integrity in USAID's democracy, human rights, and governance programs.

Questioned Cost
$0
Funds For Better Use
$0
Recommendation
3

In coordination with the Bureau for Policy, Planning, and Learning, conduct an implementation assessment or technical content review of the Agency's Political Party Assistance Policy, in compliance with ADS chapter 200 requirements. This assessment or review should consider the length of policy waivers and determining eligibility of political parties that seek to undermine U.S. national security priorities to receive USAID assistance. Based on the assessment or review, revise the policy to ensure waivers and political parties would not compromise the integrity of USAID's democracy, human rights, and governance programs.

Questioned Cost
$0
Funds For Better Use
$0
Recommendation
4

Develop and implement an action plan to review the products and services that the Center of Excellence on Democracy, Human Rights, and Governance provides internal and external stakeholders and make any necessary adjustments to align them to current programmatic areas of focus.

Questioned Cost
$0
Funds For Better Use
$0
Recommendation
5

In coordination with the Office of Human Capital and Talent Management, assess staffing needs and develop and implement a plan to give missions access to expertise and leadership in democracy, human rights, and governance during extended staffing vacancies.

Questioned Cost
$0
Funds For Better Use
$0
Recommendation
6

Develop and issue interagency coordination guidance for USAID staff to promote and strengthen the use of democracy, human rights, and governance work groups in the field as a best practice.

Questioned Cost
$0
Funds For Better Use
$0
Nov 21, 2019
NFA Transmittal
3-000-20-006-D
Recommendation
1

Verify that Tetra Tech DPK Consulting, Inc. corrects the instance of material noncompliance detailed on pages 2 and 3 of the audit report.

Questioned Cost
$0
Funds For Better Use
$0
Nov 19, 2019
Audit Report
0-000-20-006-C
Recommendation
1

USAID's Chief Financial Officer enforce its written policies and procedures which require that long outstanding Fund Balance with Treasury (FBWT) unreconciled items be researched and cleared within 3 months of the date of the transaction.

Questioned Cost
$0
Recommendation
2

USAID's Chief Financial Officer enforce its written policies and procedures designed to ensure that suspense account transactions are researched and resolved within 60 days, as mandated by the Department of the Treasury.

Questioned Cost
$0
Recommendation
3

USAID's Chief Financial Officer continue to review, monitor, and coordinate with the Office of Acquisition and Assistance and the Executive Office to determine whether the $32 million obligations identified as excessive and without disbursement for 3 years should be de-obligated and the funds put to better use, or returned to Treasury.

Questioned Cost
$0
Funds For Better Use
$32000000
Recommendation
4

USAID's Chief Financial Officer adjust the financial statements for the $32 million error posted to the general ledger.

Questioned Cost
$0
Recommendation
5

USAID's Chief Financial Officer provide training on the accrual calculation process for the obligation officers/program managers (i.e., COR/AOR).

Questioned Cost
$0
Recommendation
6

USAID's Chief Financial Officer require secondary reviews and approval of entries and adjustment vouchers, including accrual entries into the accounting system.

Questioned Cost
$0
Recommendation
7

USAID's Chief Financial Officer update the System access control policies and procedures to ensure that the password settings are consistent with the Automated Directives System (ADS) Chapter 545,
Information Systems Security.

Questioned Cost
$0
Recommendation
8

USAID's Chief Financial Officer update password settings to ensure they are compliant with the Agency's requirements.

Questioned Cost
$0
Funds For Better Use
$0
Recommendation
9

USAID's Chief Financial Officer update password settings for the databases supporting the System to ensure they are compliant with the Agency's requirements.

Questioned Cost
$0
Funds For Better Use
$0
Recommendation
10

USAID's Chief Financial Officer ensure that risk acceptances are properly documented within the System Security Plan if operational need necessitates that password settings cannot be configured in accordance with the Agency's policy.

Questioned Cost
$0
Funds For Better Use
$0
Recommendation
11

USAID's Chief Financial Officer manage access to the databases supporting the System, including processes for granting, modifying, periodically reviewing/recertifying access permissions, disabling inactive accounts, and removing access permissions.

Questioned Cost
$0
Recommendation
12

USAID's Chief Financial Officer require that ISSOs formally approve access to the System via the System Access Signature Form.

Questioned Cost
$0
Recommendation
13

USAID's Chief Financial Officer ensure that users are only assigned roles approved on their System One Access Signature Forms.

Questioned Cost
$0
Recommendation
14

USAID's Chief Financial Officer review and recertify access to the System production and reporting databases in accordance with the frequency established in the Agency's System Security Plan.

Questioned Cost
$0
Recommendation
15

USAID's Chief Financial Officer conduct quarterly review of System user access via the Bureau Transition Coordinators' Roles and User ID Report.

Questioned Cost
$0
Recommendation
16

USAID's Chief Financial Officer ensure that the triennial System access recertification includes all users, and that any access permissions not explicitly requested and approved during the recertification are disabled/removed.

Questioned Cost
$0
Recommendation
17

USAID's Chief Financial Officer ensure that System administrators are notified promptly when accounts are not needed due to contractor or employee termination, and that such accounts are promptly disabled.

Questioned Cost
$0
Recommendation
18

USAID's Chief Financial Officer ensure that access is disabled after 90 days of inactivity in accordance with the Agency's policy.

Questioned Cost
$0
Funds For Better Use
$0
Recommendation
19

USAID's Chief Financial Officer update the System roles documents to include all roles and identifying all segregation of duty conflicts.

Questioned Cost
$0
Nov 18, 2019
Audit Report
0-MCC-20-003-C
Recommendation
1

MCC enforce MCC's travel policy and disallow authorization and reimbursement of lodging expense at rest stop on the Travel Authorization and Travel Voucher when the traveler flies Business Class for any portion of the TDY travel.

Questioned Cost
$0
Recommendation
2

MCC enforce MCC's travel policy and disallow reimbursement of early check-in fee when the traveler inappropriately claims additional lodging expense as early check-in fee.

Questioned Cost
$0
Nov 18, 2019
Audit Report
0-MCC-20-004-C
Recommendation
1

MCC update the "Grant Accrual Financial Management Division Desktop Procedures" to document and determine what MCC should do with validated costs identified that were not part of the accrued costs, and what was the root cause of the initial omission by MCA. Based on that outcome, MCC should revise MCA guidance as appropriate or provide additional training to prevent recurrence.

Questioned Cost
$0
Recommendation
2

MCC Update the "Grant Accrual Financial Management Division Desktop Procedures" to require MCC to review the adequacy of the MCAs' procedure manual that addresses the MCA internal process with its project directors and engineers for capturing work completed but not yet billed or paid. MCC should provide recommendations for improvement where warranted.

Questioned Cost
$0
Recommendation
3

MCC update the "Grant Accrual Financial Management Division Desktop Procedures" to address and document what additional steps should be taken to ensure the reliability of the grant accrual estimate and the validation process when the compact is entering into its final year and or closure period (i.e., 120 days after the compact end date).

Questioned Cost
$0
Recommendation
4

MCC develop, document, and implement an internal procedure that requires the Department of Compact Operations to disclose unique financial aspects of the compact, or additional financial agreements impacting the compact, to the Financial Management Division for review to determine if the MCA needs additional guidance to properly accrue for those costs.

Questioned Cost
$0
Recommendation
5

MCC update the "Retentions Data Call: Millennium Challenge Account Guidance" to provide additional requirements for MCAs to reconcile retention balances reported in the quarterly data calls with the relevant balances recorded in the MCAs' financial system, investigate any variances noted, and submit this reconciliation with the quarterly data call to MCC for review.

Questioned Cost
$0
Recommendation
6

MCC coordinate with the Vice President of Department of Compact Operations the updating of the "Fiscal Accountability Plans" to require MCAs to develop an internal process with project directors and engineers on how to capture work completed but not yet billed or paid, and document in a desktop procedure manual.

Questioned Cost
$0
Recommendation
7

MCC coordinate with the Vice President of Department of Compact Operations the updating of the "Fiscal Accountability Plans" to require MCAs to ensure that the Fiscal Agent is integrated within the grant accrual process to verify when grant accruals have been paid and should no longer be reported as an accrual in the data call.

Questioned Cost
$0
Recommendation
8

MCC provide MCAs with additional training concerning the reporting of advance liquidations in the grant accrual process for in-house invoices and works completed but not invoiced as of quarter end.

Questioned Cost
$0
Recommendation
9

MCC develop, implement, and document procedures for how MCC will assist the MCAs to enable them to meet the compact/threshold audit requirements.

Questioned Cost
$0
Nov 12, 2019
Audit Report
A-MCC-20-001-C
Recommendation
1

MCC's chief information officer create a monitoring plan to review and update policy, procedures, and agreements in accordance with the timeliness requirements established in agency policies.

Questioned Cost
$0
Recommendation
2

MCC's chief information officer revise the contingency plan to accurately identify the alternate processing site and associated procedures.

Questioned Cost
$0
Recommendation
3

MCC's chief information officer in consultation with business owners, determine what information systems need to be prioritized for recovery; then, update the business process analysis and contingency plan to reflect these priorities.

Questioned Cost
$0
Recommendation
4

MCC's chief information officer develop a procedure for contingency situations that defines the information technology personnel, their roles, responsibilities, authorities, and timeline for the contingency training that personnel will receive upon assuming those roles

Questioned Cost
$0
Nov 12, 2019
NFA Transmittal
3-000-20-004-T
Recommendation
1

USAID's Office of Acquisition and Assistance Cost, Audit and Support Division verify that Population Services International corrects the material weakness in internal control over compliance detailed on pages 54-57 of the audit report.

Questioned Cost
$0
Recommendation
2

USAID's Office of Acquisition and Assistance Cost, Audit and Support Division verify that Population Services International corrects the instance of material noncompliance detailed on pages 54-57 of the audit report.

Questioned Cost
$0
Nov 08, 2019
Audit Report
0-000-20-001-C
Recommendation
1

Implement procedures to ensure Agency award documentation includes applicable data elements to support implementation of the DATA Act.

Questioned Cost
$0
Recommendation
2

Implement procedures to ensure Agency award documentation is readily available to support the DATA Act audit.

Questioned Cost
$0