Audit of Internal Controls over the Separate Maintenance Allowance at Selected Missions in the Middle East Bureau

Recommendations

Recommendation 1

USAID/Egypt coordinate with USAID/Jordan to determine the allowability of $3,706 paid to cover travel expenses for the employee's spouse and issue a bill for collection for amounts deemed unallowable.

Questioned Cost:
$3706
Close Date:
Recommendation 2

USAID/Egypt request that employees submit signed written statements to the Office of Financial Management to recertify continued eligibility for separate maintenance allowance benefits prior to processing payments.

Questioned Cost:
$0
Close Date:
Recommendation 3

USAID/Egypt determine the allowability of $1,049 paid in excess separate maintenance allowance benefits and issue a bill for collection for any amounts deemed unallowable.

Questioned Cost:
$1049
Close Date:
Recommendation 4

USAID/Egypt document the use of the appropriate grant form to terminate separate maintenance allowance benefits, as required.

Questioned Cost:
$0
Close Date:
Recommendation 5

USAID/West Bank and Gaza determine the allowability of $1,090 paid in excess of separate maintenance allowance paid and issue a bill for collection for any amounts deemed unallowable.

Questioned Cost:
$1090
Close Date:
Recommendation 6

USAID/West Bank and Gaza document the use of the appropriate grant form to terminate separate maintenance allowance benefits, as required.

Questioned Cost:
$0
Close Date:
Recommendation 7

USAID/West Bank and Gaza determine the allowability of $1,525 and other separate maintenance allowance benefits paid after June 2009 to the employee and issue a bill for collection for amounts deemed unallowable.

Questioned Cost:
$1525
Close Date:
Recommendation 8

USAID/West Bank and Gaza document direction to the human resources' staff to submit requests for separate maintenance allowance benefits for all employees to USAID/Washington's Office of Human Resources for approval.

Questioned Cost:
$0
Close Date:
Recommendation 9

USAID/Egypt's Offices of Human Resources and Financial Management establish internal controls that require documentation of separate maintenance allowance start and end dates.

Questioned Cost:
$0
Close Date:
Recommendation 10

USAID/West Bank and Gaza's Office of Financial Management develop procedures to ensure that separate maintenance allowance payments are accurately recorded and adequately tracked in its official accounting systems records.

Questioned Cost:
$0
Close Date:
Recommendation 11

USAID/Egypt notify its staff about the required use of the updated separate maintenance allowance grant application and required appropriate signatures of eligible family members prior to processing applications and making payments.

Questioned Cost:
$0
Close Date:
Recommendation 12

USAID/Jordan notify its staff about the required use of the updated separate maintenance allowance grant application and required appropriate signatures of eligible family members prior to processing applications and making payments.

Questioned Cost:
$0
Close Date:
Recommendation 13

USAID/West Bank and Gaza notify its staff about the required use of the updated separate maintenance allowance grant application and required appropriate signatures of eligible family members prior to processing applications and making payments.

Questioned Cost:
$0
Close Date: