Working in Politically Sensitive Countries With Limited Resources Stymied Monitoring and Evaluation Efforts of Selected Middle East Missions

Recommendation
1

USAID/Egypt implement additional controls to make sure required data quality assessments are completed before submitting data in the annual performance plan and report.

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Recommendation
2

USAID/Jordan implement additional controls to make sure required data quality assessments are completed before submitting data in the annual performance plan and report.

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Recommendation
3

USAID/West Bank and Gaza implement additional controls to make sure required data quality assessments are completed before submitting data in the annual performance plan and report.

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Recommendation
4

USAID/Egypt's program office provide technical assistance to agreement officer's representatives and contracting officer's representatives on how to verify implementers’ data.

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Recommendation
5

USAID/Jordan's management implement a plan to reinforce sound methodologies with agreement officer's representatives and contracting officer's representatives for verifying implementers' data.

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Recommendation
6

USAID/West Bank and Gaza's management implement a plan to reinforce sound methodologies with agreement officer's representatives and contracting officer’s representatives for verifying implementers' data.

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Recommendation
7

USAID/Egypt's office directors implement a plan to make sure data quality assessments are complete.

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Recommendation
8

USAID/Jordan's office directors implement a plan to make sure data quality assessments are complete.

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Recommendation
9

USAID/West Bank and Gaza's office directors implement a plan to make sure data quality assessments are complete.

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Recommendation
10

USAID/Egypt, in coordination with its technical offices, implement a plan to strengthen controls over its databases to reduce errors in reporting.

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Recommendation
11

USAID/Egypt conduct an assessment with mission employees to find ways of improving Egypt Info for performance monitoring and reporting, and document an action plan with milestones to address the assessment's findings.

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Recommendation
12

USAID/Jordan, in coordination with its technical offices, implement a plan to strengthen controls over its databases to reduce errors in reporting.

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Recommendation
13

USAID/Jordan implement procedures to assess what agreement officer's representatives, contracting officer's representatives, and office directors need before the mission develops a new information management system for performance monitoring.

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Recommendation
14

USAID/West Bank and Gaza document an assessment and decision whether to hire an outside firm or other alternative to provide technical assistance for local nongovernmental organizations on USAID's requirements.

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Recommendation
15

USAID/West Bank and Gaza conduct an assessment with its staff and implementers to find ways of improving the Geo-Management Information System for performance monitoring and reporting, and document an action plan with timelines to address the assessment's findings.

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Recommendation
16

USAID/Egypt develop a mission-wide performance management plan.

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Recommendation
17

USAID/Jordan implement an action plan to make sure all activity and project performance management plan indicators feed into the mission performance management plan.

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Recommendation
18

USAID/West Bank and Gaza develop a mission-wide performance management plan.

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Recommendation
19

USAID/Egypt implement an action plan to make sure gender-sensitive indicators and sex-disaggregated data are incorporated in project design documents and activity performance management plans.

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Recommendation
20

USAID/Jordan implement an action plan to make sure sex-disaggregated data are incorporated in activity performance management plans.

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Recommendation
21

USAID/West Bank and Gaza implement an action plan to make sure sex-disaggregated data are incorporated in activity performance management plans.

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Recommendation
22

USAID/Egypt document the reallocation of budgeted funds to make sure enough money is dedicated to monitoring and evaluations.

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Recommendation
23

USAID/Jordan document the reallocation of budgeted funds to make sure enough money is dedicated to monitoring and evaluations.

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Recommendation
24

USAID/West Bank and Gaza document the reallocation of budgeted funds to make sure enough money is dedicated to monitoring and evaluations.

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Recommendation
25

USAID/West Bank and Gaza implement changes to its budgeting process to make sure the monitoring and evaluation point of contact has input on how monitoring and evaluation funds are allocated.

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Recommendation
26

USAID/Egypt implement additional tools (e.g., templates, standardized filing systems, handover checklists) that management deems appropriate for agreement officer's representatives and contracting officer's representatives to use when documenting and maintaining official files.

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Recommendation
27

USAID/Egypt's contracting and agreement office implement a plan to work with agreement officer's representatives and contracting officer's representatives to reinforce requirements for documenting site visit reports and maintaining official files.

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Recommendation
28

USAID/Jordan implement additional tools (e.g., templates, standardized filing systems, handover checklists) that management deems appropriate for agreement officer’s representatives and contracting officer's representatives to use when documenting and maintaining official files.

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Recommendation
29

'USAID/Jordan's contracting and agreement office implement a plan to work with agreement officer’s representatives and contracting officer's representatives to reinforce requirements for documenting site visit reports and maintaining official files.

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Recommendation
30

USAID/West Bank and Gaza's contracting and agreement office implement a plan to work with agreement officer's representatives and contracting officer's representatives to reinforce requirements for documenting site visit reports and maintaining official files.

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Recommendation
31

USAID/Egypt's office directors implement a plan to reinforce guidelines for agreement officer's representatives and contracting officer's representatives to conduct site visits to provide oversight according to the mission order on performance monitoring.

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Recommendation
32

USAID/Jordan's office directors implement a plan to reinforce guidelines for agreement officer's representatives and contracting officer's representatives to conduct monthly site visits to provide oversight according to the mission order on performance monitoring.

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Recommendation
33

USAID/West Bank and Gaza's office directors implement a plan to reinforce guidelines for agreement officer’s representatives and contracting officer's representatives to conduct site visits to provide oversight.

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Recommendation
34

USAID/Egypt's mission management document actions to make sure future portfolio reviews are conducted according to Automated Directives System 203.3.12.

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Recommendation
35

USAID/Egypt implement measures to confirm that implementers and agreement officer's representatives and contracting officer's representatives are informed of Development Experience Clearinghouse submission requirements.

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Recommendation
36

USAID/Jordan implement measures to confirm that implementers and agreement officer's representatives and contracting officer's representatives are informed of Development Experience Clearinghouse submission requirements.

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Recommendation
37

USAID/West Bank and Gaza implement measures to confirm that implementers and agreement officer's representatives and contracting officer's representatives are informed of Development Experience Clearinghouse submission requirements.

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Recommendation
38

USAID/West Bank and Gaza's contracting office implement a plan to confirm that contracting performance report requirements are met.

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Recommendation
39

USAID/Egypt implement a plan to make sure the evaluation point of contact's workload in the program office is adequate so all required evaluations are completed in a timely manner and reviewed for quality control.

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Recommendation
40

USAID/Egypt implement a training and technical assistance plan to make sure key mission staff working on evaluations have received initial or refresher training on evaluation management and methods.

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Recommendation
41

USAID/Jordan implement a plan to make sure the evaluation point of contact's workload in the program office is adequate so all required evaluations are completed in a timely manner and reviewed for quality control.

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Recommendation
42

USAID/Jordan implement and document a training and technical assistance plan to make sure key mission staff working on evaluations have received initial or refresher training on evaluation management and methods.

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Recommendation
43

USAID/West Bank and Gaza implement a plan to make sure the staffing levels and workloads of program office employees, including the evaluation point of contact, are adequate so all required evaluations are completed in a timely manner and reviewed for quality control.

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Recommendation
44

USAID/West Bank and Gaza implement and document a training and technical assistance plan to make sure key mission staff working on evaluations have received initial or refresher training on evaluation management and methods.

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Recommendation
45

USAID/Egypt implement an action plan to make sure project design documents address the evaluation policy planning requirements.

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Recommendation
46

USAID/Jordan complete and document its calculations of the average size of projects and include all required large projects in its inventory.

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Recommendation
47

USAID/Jordan implement an action plan to make sure project design documents address the evaluation policy planning requirements.

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Recommendation
48

USAID/West Bank and Gaza document its calculations of the average size of projects and include all required large projects in the mission's inventory and annual performance, plan, and report evaluation registry.

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Recommendation
49

USAID/West Bank and Gaza implement an action plan to make sure project design documents address the evaluation policy planning requirements.

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Recommendation
50

USAID/Egypt implement actions to make sure mission personnel complete a statement of work checklist or the equivalent before an evaluation is conducted.

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Recommendation
51

USAID/Jordan implement actions to make sure mission personnel complete a statement of work checklist or the equivalent before an evaluation is conducted.

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Recommendation
52

USAID/West Bank and Gaza implement actions to make sure mission personnel complete a statement of work checklist or the equivalent before an evaluation is conducted.

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Recommendation
53

USAID/Egypt implement a comprehensive plan to make sure draft reports for evaluations meet USAID's standards and minimum documentation requirements, and that management or program actions to address recommendations are documented.

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Recommendation
54

USAID/Jordan implement a comprehensive plan to make sure draft reports for evaluations meet USAID's standards and minimum documentation requirements, and that management or program actions to address recommendations are documented.

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Recommendation
55

USAID/West Bank and Gaza implement a plan to document management or program actions to address recommendations and maintain documentation in a central location.

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