Administrative Support Specialist, GS-0301-09

Announcement Number: 
OIG-18-16 DU
Status: 
Open
Opening Date: 
Mon, 05/14/2018
Closing Date: 
Fri, 05/18/2018

Duties:

As an Administrative Support Specialist, you will:

Develop and implement quality control systems to ensure correspondence and communications are in compliance with relevant agency guidance and properly reflect internal policies and procedures.

Use document tracking/workflow software to transmit and receive correspondence to and from other offices within the organization.

Research, assemble, and summarize information from files and documents; inform and update management on matters of special interest.

Provide on-going support and guidance on administrative matters related to internal time and attendance, travel, payroll, and acquisitions systems.

Work closely with staff to coordinate and implement important policy initiatives; researches a variety of administrative management directives and operating procedures.

Maintain scheduling for senior leadership and manages appointment calendars; including reserving conference rooms, gathering and assembling background and presentation materials, notifying participants, and following-up on commitments.

Plan and arrange travel details for official trips; coordinates domestic/international travel, prepare necessary country clearance requests, travel authorizations, and finalizes travel vouchers.

Procure and maintain an inventory of office supplies for headquarters; acquire goods and services for all of OIG headquarters through the use of the government purchase card.

Responsible for preparing and timely submission of the unit's timesheets.

Receive and route all correspondence (e.g., internal memos, external mail, packages, etc.) through internal tracking systems.

Prepare quality reports and publications by using office automation software and equipment.

Screen and verify visitors; ensure that proper credentials are granted for external guests.