The Chief Financial Officer verify that all differences between USAID and the Department of the Treasury are researched and resolved in a timely manner in accordance with Treasury financial manual reconciliation procedures.
The Chief Financial Officer augment its general ledger reconciliation processes to ensure that the postings in the general ledger are reconciled periodically with the postings in the subsidiary ledgers, general ledger differences are researched and resolved in a timely manner, errors are corrected in a timely manner to maintain accurate account balances in the general ledger, and detailed documentation of analysis and reconciliations supporting adjustments are maintained and easily retrievable for examination.
The Chief Financial Officer coordinate with the Office of Acquisition and Assistance and relevant Bureau Assistant Administrators to initiate targeted reviews of awards that are more than 3 years old with unliquidated obligation balances and verify that obligation managers conduct the periodic reviews required to initiate deobligation action on unliquidated obligations.
The Chief Financial Officer continue to upgrade controls at missions, update Automated Directives System 636 to include the desktop procedures that were implemented by the Cash Management and Payment Division, clarify when an outstanding advance should be reported to the contracting or agreement officer for debt determination, research and resolve all outstanding amounts that remain in the Department of Health and Human Services synchronization report from prior years, and implement a review and approval process to reclassify expenses as advances for amounts that were reported by the Department of Health and Human Services Payment Management System.
The Chief Financial Officer coordinate with the Office of Acquisition and Assistance to augment procedures to verify that contracting officer representatives review, validate, and modify as necessary the quarterly accounts payable and accrued expenses generated by the Accrual Reporting System before that information is recorded in the general ledger.
The Chief Financial Officer in coordination with the Office of Human Resources ensure: that personnel files are updated to reflect all personnel actions and that a reconciliation with National Finance Center records is performed to ensure that bi-weekly and annual salary pay caps are not exceeded.