The Office of American Schools and Hospitals Abroad review its control environment and present the Bureau for Democracy, Conflict and Humanitarian Assistance with a plan for successfully managing the program's grant portfolio and achieving its program objectives.
The Office of American Schools and Hospitals Abroad clearly define grants management authorities and responsibilities and formally delegate them to appropriate staff to serve as agreement officer's technical representatives.
The Office of American Schools and Hospitals Abroad, in conjunction with the Office of General Counsel, clearly determine which federal regulations and Agency directives apply to the American Schools and Hospitals Abroad program and document any exclusions or exemptions.
The Office of American Schools and Hospitals Abroad develop and implement policies and procedures that are consistent with applicable federal regulations, Agency directives, and best practices to promote adequate grants management.
The Office of American Schools and Hospitals Abroad implement a grants information management system that will enable the office to capture accurate, timely, and useful information to facilitate proper grants management.
The Office of American Schools and Hospitals Abroad develop and implement a plan for periodically validating the data in its grants information management system for completeness and accuracy.
The Office of American Schools and Hospitals Abroad develop and implement a monitoring plan that clearly outlines who can be designated as an agreement officer's technical representative and defines the roles and responsibilities of the representatives, systematically identifies the most appropriate grantees for site visits using programmatic and financial risk factors, and actively solicits help from overseas missions to monitor and evaluate grantee performance through site visits and liaison with the recipients.