1. Initial Notification: When an USAID implementer becomes aware of a potential situation involving fraud, waste, or abuse related to a USAID project, the OIG should be notified as soon as possible.
2. OIG Review & Consultation: The OIG will review the initial allegation and, if necessary, contact the organization or individual submitting the report to further discuss the matter. If the allegation involves ongoing criminal conduct, the implementer should refrain from any activity that may interfere with any future or ongoing investigation.
3. Investigation by the OIG: In some cases, the OIG will initiate an investigation and will advise the implementer of what actions should be taken.
4. Investigation by Implementer: In other cases, the OIG and implementer may mutually agree that the implementer will conduct its own investigation.
At the conclusion of the investigation, the implementer should provide the following:
1. A report of the investigation outlining the investigative steps completed and the results.
2. A copy of all original documentation substantiating the findings of the investigation and any personnel actions taken. Documentation should include copies of personnel actions, falsified documents, statements taken, relevant emails, etc.
3. A summary of the financial impact, if any, of the activity investigated. This should include a detailed summary of any potentially disallowable costs (in accordance with either the FAR or 22 CFR 226 as appropriate) as well as any losses due to fraud or other inappropriate activity.