Ensure that MCA project directors receive additional training on the documentation requirements they are responsible for to ensure timely processing of payments in accordance with the Fiscal Accountability Plan
Institute controls such as automated system reminders (i.e., Outlook Calendar Reminders) with the appropriate personnel within the MCC to help mitigate the risk of MCAs not meeting the Monthly Commitments and Disbursement Reports reporting time requirement.
Provide additional training to the MCAs regarding revisions to be made to MCC's Grant Accrual Guidance. Specifically, emphasize the responsibility of the MCA to identify all open contracts and require the project director/engineer over those contracts to provide an accrual estimate or a written explanation for why one is not needed to obtain full coverage.
Revise MCC's Grant Accrual Guidance to incorporate current data call requirements for the MCAs to identify open contracts.
Provide additional training to the MCAs to ensure the MCAs have a clear understanding of the grant accrual validation requirements.
Include the instructions provided to the accountable entities regarding the validation process within the Grant Accrual Guidance.