Update the methodology for reporting and posting quarterly accruals to eliminate or mitigate the human factor while increasing automation by developing a system generated accrual estimation amount for financial reporting purpose.
Issue written guidance for Agreement Officer Representatives /Contracting Officer Representatives to contact Office of the Chief Financial Officer if they need to post an accrual over and above the amount allowed in the current Phoenix accruals system.
Update the Phoenix system security plan to include National Institute of Standards and Technology 800-53 Revision 5 controls.
Perform a Security Control Assessment and use the results to update the Phoenix system security plan and create plans of action and milestones for any planned controls.
Provide the results of the Phoenix Security Control Assessment and the updated system security plan to the Authorizing Official for review and approval.
Review and, if needed, update the Memorandum of Understanding with the Department of State to include changes and obtain approval of the Agency officials.
Review and update the Service Level Agreement with the Department of State. Additionally, USAID should implement a process to ensure that the Service Level Agreement is reviewed annually.