Audit of USAID's Evaluation Policy Implementation

Recommendations

Recommendation 1

USAID's Bureau for Policy, Planning, and Learning instruct operating units in writing to follow the standardized template for mission orders on evaluation, use the specified forms for revising evaluation data between their initial and final submissions to the performance plan and report, and institute a review process at the operating unit to verify that annual submissions to the report are complete and accurate.

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Recommendation 2

USAID's Bureau for Policy, Planning, and Learning determine whether the 3 percent provision is realistic for all operating units, and, if not, amend the evaluation policy and Automated Directives System to provide greater flexibility.

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Recommendation 3

USAID's Bureau for Policy, Planning, and Learning provide written guidance to operating units about maintaining documentation on calculations and amounts spent on evaluations and deviations from the evaluation policy and Automated Directives System.

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Recommendation 4

USAID's Bureau for Policy, Planning, and Learning determine the intent of the "large project" requirement, and if applicable, make changes in the evaluation policy and Automated Directives System.

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Recommendation 5

USAID's Bureau for Policy, Planning, and Learning provide written guidance to missions on creating and maintaining records of their analysis and calculation of large projects.

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Recommendation 6

USAID's Bureau for Policy, Planning, and Learning implement an online tutorial on the main differences between impact and performance evaluations, and make it available to all Agency employees.

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Recommendation 7

USAID's Bureau for Policy, Planning, and Learning add a requirement to the evaluation policy and Automated Directives System that missions document the impact evaluations they plan for each development objective or an explanation of why one is not feasible.

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Recommendation 8

USAID's Bureau for Policy, Planning, and Learning reiterate in writing that all external evaluations should include a statement of work as an annex.

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Recommendation 9

USAID's Bureau for Policy, Planning, and Learning amend its evaluation policy and Automated Directives System to require that evaluation points of contact for each operating unit submit the start and release dates for the evaluation online to USAID's Development Experience Clearinghouse Web site within 30 days after the start of an evaluation.

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Recommendation 10

USAID's Bureau for Policy, Planning, and Learning amend its evaluation policy and Automated Directives System to delete the requirement to submit draft evaluation reports to USAID's Development Experience Clearinghouse.

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