Audit of USAID/Haiti's Internal Controls over the Administration of Cost-of-Living Allowances

Recommendations

Recommendation 1

USAID/Haiti implement procedures to use Standard Form 1190 for all allowances as required by the Department of State Standard Regulation.

Questioned Cost:
$0
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Recommendation 2

USAID/Haiti implement procedures to verify employees' and their dependents' eligibility for all cost-of-living allowances.

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Recommendation 3

USAID/Haiti implement a plan to improve communication between USAID/Haiti and USAID/Dominican Republic to prevent funds control violations and obtain proper documentation for approval of allowances.

Questioned Cost:
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Recommendation 4

USAID/Haiti determine and document options for calculating the separate maintenance allowance electronically.

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Recommendation 5

USAID/Haiti implement a plan to monitor and verify that post allowance rates are updated accurately and in a timely manner in the system to avoid calculation errors.

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Recommendation 6

USAID/Haiti collaborate with USAID/Dominican Republic to identify areas and opportunities for increased data verification and improved management oversight over the application, authorization, and payment of the cost-of-living allowances, and document these results.

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Recommendation 7

USAID/Haiti review cost-of-living allowances
determine any amounts unallowable, and recover those amounts deemed unallowable.

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Recommendation 8

USAID/Haiti implement a system that meets the Agency's record management policy to obtain and store necessary data accurately to track and manage cost-of-living allowances at post.

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Recommendation 9

USAID/Haiti provide and document training on allowance regulations to mission staff involved in approving and paying allowances.

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Recommendation 10

USAID/Haiti document in a mission order the allowance process and the roles and responsibilities of those involved with managing the cost-of-living allowances.

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Recommendation 11

USAID/Haiti implement a plan to educate incoming employees on available allowances and how to make a claim.

Questioned Cost:
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