Audit of USAID/South Sudan's Management of Nonexpendable Property

Recommendations

Recommendation 1

USAID/South Sudan address the significant control deficiency with the mission's personal property management and document actions taken.

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Recommendation 2

USAID/South Sudan prepare a written list of the minimum replacement standards for nonexpendable property that it manages.

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Recommendation 3

USAID/South Sudan implement procedures to document the reason for disposing of property before the end of its useful life.

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Recommendation 4

USAID/South Sudan prepare a schedule of property in its inventory organized by expected disposal date.

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Recommendation 5

USAID/South Sudan implement written procedures governing the disposal of assets, including adequate records to determine which items were sold, at what price, and to whom, and the timely reconciliation of any differences.

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Recommendation 6

USAID/South Sudan implement written procedures to comply with State Department and USAID requirements to review the number and type of vehicles required for operations in South Sudan.

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Recommendation 7

USAID/South Sudan provide and document training to the motor pool supervisor on the vehicle management information system.

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Recommendation 8

USAID/South Sudan make a written determination of which officials were responsible for noncompliance with regulations regarding the vehicle procurement and document any appropriate remedial actions taken.

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Recommendation 9

USAID/South Sudan implement procedures to identify and document the brand and types of vehicles that need to be procured before asking for quotations, including why these specific vehicles are required.

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Recommendation 10

USAID/South Sudan implement policies and procedures to comply with maintenance requirements.

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$0
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