Audit of USAID/Egypt's Emergency Preparedness and Evacuation Travel Payments

USAID/Egypt develop and implement an internal control to update consolidated personally identifiable information for employees and dependents as needed, and submit it to the appropriate Embassy personnel.

USAID/Egypt identify and document essential functions and activities, and the minimum resources needed to perform critical operations during emergencies.

USAID/Egypt determine the allowability of questioned costs valued at $4,175 and nonpayment of $1,111, and recover from or remit to the employees amounts as deemed appropriate.

USAID/Egypt provide and document training to financial management employees about regulations governing evacuation entitlements.

USAID/Egypt review and document the work produced by the employee for the 88 hours of regular duty claimed, determine the allowability of payments made, and collect any overpayments.

USAID/Egypt develop, document, and
implement mission procedures for obtaining appropriate approvals for any deviations
from U.S. federal regulations regarding advances for evacuation travel.

USAID/Egypt document the availability ofadvances for U.S. direct-hire staff during evacuations in the mission's procedures onfinancial management advances and accounts payable.

USAID/Egypt include the requirement for the use of the government-sponsored travel card in Section 7 of the AID 5-8 Travel Authorization Form to remind employees of their financial management responsibilities.

USAID/Egypt issue a written reminder to all employees about the possible penalties for not following the guidelines requiring the use of the government-sponsored travel card.

USAID/Egypt determine the type of offense, administer the appropriate penalty, and document it in the appropriate mission or personnel file, if warranted.

USAID/Egypt provide and document training to financial management employees regarding the appropriate supporting documents for financial transactions required to be retained in the mission's electronic filing depository.

USAID/Egypt develop a checklist of relevant documents that financial management employees can use to verify the completeness of a travel voucher package before processing employee reimbursements.

USAID/Egypt revise and implement its intragovernmental transactions recording procedures to require financial management employees to obtain, review, and maintain supporting documentation for all intragovernmental transactions.

USAID/Egypt include guidance regarding the prohibited use of the U.S. Military Postal Service for unaccompanied baggage in Section 7 of the AID 5-8 Travel Authorization Form, when warranted.

USAID/Egypt periodically remind all travelers that they must file a travel voucher within 5 business days of completion of travel or every 30 calendar days during extended travel.

USAID/Egypt include the requirement to submit a travel reimbursement request within 5 business days after travel completion in Section 7 of the AID 5-8 Travel Authorization Form to remind employees of their financial management responsibilities.