Recommendation Dashboard

USAID/Pakistan designate one person in each technical office who has received training to oversee environmental compliance for projects and activities.

USAID/Pakistan identify projects planned for the next 3 years to determine whether USAID/Pakistan has sufficient support and technical expertise for environmental compliance.

USAID/Pakistan revise the scope of work and reduce the contract amount for financial and management support for the Quick Impact Projects in South Waziristan.

USAID/Pakistan verify that that the USAID contractor, Associates in Development, has a code of business ethics and conduct that meets USAID standards and regulations.

USAID/Pakistan provide implementers with copies of USAID's policies on ethics and conflicts of interest, and with written explanations and examples of potential conflicts.

USAID/Pakistan, in cooperation with USAID's Compliance and Oversight Division for Partner Performance, designate personnel to provide guidance on conflicts of interest and to monitor implementers' compliance with ethics policies and procedures.

USAID/Pakistan develop and implement a plan for periodic internal review of contract files for a complete history of contract transactions and all communications with contractors. Results of the review should be noted for corrective action.

USAID/Pakistan develop and implement a plan to monitor and document the status of branding and marking plans of contractors working on the Quick Impact Projects in South Waziristan, and provide training as necessary for compliance with Automated Directives System 320.

USAID/Pakistan provide additional details to the Federally Administrated Tribal Areas Secretariat concerning publicizing and marking USAID's contribution to the Quick Impact Projects in South Waziristan as specified in the implementation letter dated December 31, 2009.

USAID/Afghanistan undertake a technical evaluation of the effectiveness of voter education and civic education efforts it has supported.

USAID/Afghanistan prepare a more formal project design document for the follow-on program after the Support to the Electoral Process Program ends in June 2011 that explicitly identifies the critical assumptions underlying the program design.

USAID/Afghanistan develop detailed plans for addressing the legal reforms, financial and constitutional arrangements for elections, and voter registration issues discussed in this finding in conjunction with the Government of Afghanistan, other local stakeholders, and international donors.

USAID/Afghanistan complete all required contractor performance reviews under the Support to the Electoral Process contract in accordance with Federal Acquisitions Regulation and Agency for International Development Acquisitions Regulation requirements.

USAID/Afghanistan prepare an implementation plan for use of the $1.4 million rural radio supplemental funding consistent with the goals of the program, or reprogram these funds for other mission programs.

USAID/Afghanistan determine the allowability of the $6,350,319 incurred by the International Republican Institute for security expenses, and recover any costs determined to be unreasonable.

USAID/Afghanistan establish procedures and criteria for determining the reasonableness of security costs charged by implementing partners.

USAID/Afghanistan's follow-on program require members of the Consortium for Election and Political Process Strengthening to consolidate functions and facilities to the extent possible to reduce expenses.

USAID/Afghanistan require the International Republican Institute, as the lead partner in the Consortium for Elections and Political Process Strengthening, to submit a Consortium marking and branding plan and verify that the plan has been implemented.

USAID/Mali (1) review its indicators closely to
ensure that the indicator definition and wording are consistent, (2) establish and update targets for each indicator, and (3) report its results accurately based on the correct reporting period in the mission's performance plan and report, the President's Malaria Initiative annual report, and the performance management plan.

USAID/Mali's health team include other performance indicators in the performance management plan that measure the achievements of its malaria portfolio (in addition to those required by the President's Malaria Initiative).

USAID/Mali require CARE to report results on malaria-related indicators and targets included in the 2011 work plan.

USAID/Mali develop and implement a plan with Research Triangle Institute to record data accurately and minimize the possibility of human errors such as double counting.

USAID/Mali, in conjunction with Research Triangle Institute, establish and implement a plan to ensure that all spray operators are using a consistent definition of a structure when tallying results.

USAID/Mali, in conjunction with CARE, verify the malaria-related results in CARE's FY 2010 annual report.

USAID/Mali work closely with John Snow Inc. to (1) ensure that it has accurately recorded, reported, and filed all orders that have been
placed and (2) develop a plan to ensure that future discrepancies are avoided.

USAID/Mali complete required data quality assessments for all indicators reported in its annual performance plan and report.

USAID/Mali develop a procedure to document all site visits and require that visits include data quality testing and verification when possible.

USAID/Mali develop and implement a plan to reinforce the skills of the staff at health-care facilities to enable them to maintain accurate inventory records and manage stock properly.

USAID/Mali develop and implement standard procedures for net distribution and receipt, and verify that the procedures are applied uniformly at all health facilities.

USAID/Mali develop and implement a plan with Research Triangle Institute to ensure that beneficiaries are aware that indoor residual spraying is provided by the American people.

The Asia Bureau's Director of Administrative Management Services assign file custodians for each office.

Directors of Administrative Management Services for the Asia and Africa Bureaus include records management duties in the work plans and performance evaluations of file custodians and records liaison officers.

Chief of the Bureau for Management, Management Services, Information and Records Division, amend USAID's Automated Directives System 502 to make bureaus responsible for implementing the records management program and Information and Records Division responsible for establishing policy and ensuring compliance.

Chief of the Bureau for Management, Management Services, Information and Records Division, amend Automated Directives System 502 to include provisions for mandatory Agency-wide records training.

Director of the Human Resources training and Education Division include an introductory module on the importance of records management and records management policies and procedures (including electronic records) to be presented by the Information and Records Division in USAID's new employee orientation.

Chief of the Bureau for Management, Management Services, Information and Records Division, work with the Deputy Chief Information Officer to develop and execute a plan to manage e-mail records and text documents electronically in accordance with National Archives and Records Administratiaon guidelines.

USAID/Afghanistan implement a nominal charge for no-show passengers.

USAID/Afghanistan clarify the contract's environmental requirements and obtain evidence that the contractor is complying with them.

USAID/Afghanistan determine the allowability of and recover, as appropriate, unsupported questioned costs of $525,467 representing international travel (including premium-class travel of $31,902) by contractor officials that was not approved by USAID as required.

USAID/Afghanistan verify that Aircraft Charter Solutions Inc. has implemented a branding and marking plan.

USAID/Afghanistan verify that Aircraft Charter Solutions Inc. has provided clear instructions and signs in its terminal for passenger convenience and security.

USAID/Afghanistan instruct the contractor to provide transportation for passengers from passenger staging areas to the aircraft (or eliminate this requirement from the contract).

USAID/Afghanistan obtain required reports from Aircraft Charter Solutions Inc.

USAID/Afghanistan clarify its performance standards to Aircraft Charter Solutions Inc. so that realistic expectations and proper reporting and accountability can be obtained.

USAID's Office of Food for Peace work with the cooperating sponsors in Niger to develop and implement procedures for verifying reported data with source documentation, documenting key assumptions and calculations, and maintaining documentation to support results and other data reported to USAID.

USAID's Office of Food for Peace perform a data quality assessment of its programs in Niger to
ensure compliance with USAID guidelines, and document results of the assessment.

USAID's Office of Food for Peace work with all
cooperating sponsors to develop and implement adequate internal controls over per diem payments.

USAID's Office of Food for Peace work with cooperating sponsors to develop and implement a plan to ensure that food commodities are timely available by calling forward commodities at the appropriate time and when needed.

USAID's Office of Food for Peace work with cooperating sponsors to develop and implement a plan to ensure that food commodities are timely available by establishing a contingency plan for distributing food commodities to beneficiaries when warehouses are being fumigated or may not be available for extended periods.

USAID's Office of Food for Peace work with cooperating sponsors to develop a plan to provide
food to participants in its food commodity distribution backlog.

USAID's Office of Food for Peace work with cooperating sponsors to develop an action plan that advises and encourages the community members to establish adequate management and financial
internal controls and oversight over cereal banks and community stores and community members and
cooperating sponsor staff to establish adequate management and financial internal controls and oversight over community and regional warehouses.

USAID's Office of Food for Peace work with cooperating sponsors to review the inventory and
financial records of selected cereal banks and community stores to determine the correct inventory.

USAID's Office of Food for Peace, in conjunction with the cooperating sponsors, reevaluate and
establish realistic and achievable targets for the Food for Peace program indicators.

USAID's Office of Food for Peace work with cooperating sponsors to reevaluate their
performance management plan indicators, determine the important indicators to track, eliminate the less significant indicators, and document the
results.

USAID's Office of Food for Peace, in conjunction with its cooperating sponsors, formulate clear
definitions for selected indicators, and train staff to ensure that consistent terminology is used in gathering and reporting data.

USAID/Egypt obtain the antiterrorism certification required and include the information in the mission's official award files.

USAID/Egypt require the primary implementer to verify that secondary implementers and individuals it provided material support to were not associated with terrorism.

USAID/Egypt provide written guidance to the implementer about USAID's antiterrorism measures, to include requirements for certifications and mandatory clauses for the prohibition of terrorist financing.

USAID/Egypt develop a schedule to verify periodically that the implementer has taken actions to ensure that antiterrorism measures are followed in a timely manner as a part of the mission's management oversight.

USAID/Egypt develop and implement a written data verification checklist for mission staff to use to verify the accuracy of information provided by the implementer.

USAID/Egypt develop and implement a written plan for training assistance recipients about data verification and performance monitoring plans.

USAID/Egypt document a plan to conduct the required reviews and updates of targets for program indicators on a recurring basis.

USAID/Liberia develop and implement a policy requiring all contracting and agreement officer's technical representatives to conduct and document site visits and, when feasible, verify reported indicator data during these site visits.

USAID/Liberia develop and implement an annual site visit plan.

USAID/Liberia, in conjunction with its implementing partner, determine which of the 100
solar light kits can be provided to intended beneficiaries and which should be disposed of properly.

USAID/Liberia establish policies to ensure compliance with environmental requirements for its entire portfolio and that these equirements be communicated to its staff and implementing partners.

USAID/Liberia determine that all activity documents under the Liberia Energy Sector Support Program incorporate appropriate language regarding
environmental compliance and be approved by the appropriate officials prior to project implementation.

USAID/Liberia develop an action plan that contains a timetable to ensure that no
environmentally sensitive activities are begun under the Liberia Energy Sector Support Program until the Initial Environmental Examination is
approved.

USAID/Liberia establish and implement procedures to ensure that mission staff are aware of their responsibilities regarding USAID's branding requirements.

USAID/Haiti develop and implement a procedure to conduct intermittent end-use checks for classrooms procured under the program.

USAID/Haiti require its implementing partners to establish and implement procedures for systematically following up with training participants to assess the impact and effectiveness of training.

Decide how to use the $1.3 million advance guarantee deposited into MCA-Mali's bank account and allocate or reprogram these funds to specific project activities within the compact for better use.

Establish a plan to monitor the $4.7 million obtained by MCA-Mali related to the ASHTROM contract for proper funds segregation and to avoid commingling with regular operating funds, and to facilitate accountability.

Establish a debarment and suspension program to identify and prevent certain contractors with known performance problems from bidding on Millennium Challenge Account program contracts.

Debar ASHTROM to prevent it from winning any future Millennium Challenge Account contract awards.