Recommendation Dashboard

USAID/Kenya determine the extent of its responsibilities for health-care waste generated by its HIV/AIDS service providers.

USAID/Kenya develop a plan with milestones to implement its responsibilities for health-care waste generated by its HIV/AIDS service providers, including the revision of all relevant program documents and agreements.

USAID/Kenya immediately require, in writing, that implementing partners conduct necessary water tests at all completed water points constructed or refurbished for human consumption, take any corrective action necessary, and require written reports detailing test results and actions taken.

USAID/Kenya develop and implement a plan to ensure that all implementing partners conduct required water tests at all future water points constructed or refurbished for human consumption.

USAID/Kenya develop a mission order on environmental compliance that outlines roles, responsibilities, and expectations at the mission.

USAID/Kenya develop and implement a plan with milestones to increase time and resources available to the mission environmental officer function.

USAID/Kenya develop a plan with milestones for training mission staff and implementing partners in environmental requirements, procedures, and expectations.

For activities with threshold decisions of Negative Determination with Conditions and Positive Determination, we recommend that USAID/Kenya develop and implement a plan with steps to a) incorporate environmental assessment and monitoring requirements into solicitations and signed awards and b) incorporate environmental expertise into the selection criteria for implementing partners.

USAID/Kenya update its natural resource management initial environmental examination.

USAID/Kenya amend its initial environmental examination for health to include the President's Malaria Initiative program and to remove the recommended deferral.

USAID/Kenya develop and implement a plan with steps to ensure that required environmental documentation, including initial environmental examinations, pesticide evaluation reports and safer use action plans, environmental screening forms, and environmental mitigation and monitoring plans, is completed, updated, and clearly reported on in quarterly and annual reports, as appropriate.

USAID/Kenya develop and implement a plan to ensure that agreement and contracting officer's technical representatives incorporate environmental monitoring into site visits.

USAID/Kenya notify mission personnel and implementing partners in writing about the free resources to aid environmental monitoring that are available on the Environmentally Sound Design and Management Capacity Building for Partners and Programs in Africa Web site.

USAID/Afghanistan conduct appropriate risk and impact assessments of current and proposed locations that are targeted for Local Governance and Community Development subprojects to determine whether the security environment in those locations is permissive enough to allow civilian implementation and monitoring efforts to proceed without interference from insurgent groups.

USAID/Afghanistan direct Development Alternatives, Inc., to conduct an internal audit of all offices under the Local Governance and Community Development Project to evaluate internal controls and take appropriate corrective actions on any material weaknesses identified and fraud uncovered. A copy of the report is to be provided to the USAID/Afghanistan Controller and the USAID Office of Inspector General.

USAID/Afghanistan direct Development Alternatives, Inc., to implement policies and procedures to perform adequate cost analysis of fair market prices and to detect and prevent inflated costs and possible fraudulent activity as part of its subcontracting process for the Local Governance and Community Development Project.

USAID/Afghanistan develop an action plan to maintain a sufficient level of oversight of subcontracting and purchasing systems by Development Alternatives, Inc., for the Local Governance and Community Development Project.

We recommend that the Millennium Challenge Corporation develop and implement a centralized system to monitor value-added tax and incorporate it into its policies and procedures.

We recommend that the Millennium Challenge Corporation establish a system for collecting value-added tax data on payments, reimbursements, and outstanding balances.

We recommend that the Millennium Challenge Corporation revise guidance to Millennium Challenge Accounts to establish comprehensive policies and procedures related to Millennium Challenge Accounts' value-added tax transactions and establish internal controls in accordance with best practices.

We recommend that the Millennium Challenge Corporation issue appropriate guidance to Millennium Challenge Accounts to develop standard policies and procedures to require value-added tax recording, transaction tracking, and reporting in their Fund Accountability Statements.

USAID's Office of Transition Initiatives increase the number of potential beneficiaries by expanding cash-for-work efforts to labor-intensive community improvement projects other than rubble removal.

Office of Transition Initiatives seek partners that can provide the required trucks and heavy equipment to implement cash-for-work rubble removal efforts.

Office of Transition Initiatives and the Office of Foreign Disaster Assistance adopt standardized policies and procedures regarding safety equipment use, monitoring, and response to accidents at cash-for-work sites.

Office of Transition Initiatives require implementing partners to develop written policies and procedures regarding the participation of community members other than elected officials in the selection of beneficiaries for cash-for-work projects.

Office of Transition Initiatives require implementing partners to submit detailed justification for the removal of rubble from private residential sites.

As part of its monitoring and evaluation effort, the Office of Transition Initiatives require the validation and review of any home site included in rubble removal.

USAID's Office of Transition Initiatives schedule and conduct financial reviews of all implementing partners, following the protocols developed by USAID/Haiti.

USAID/Philippines develop and implement procedures that include data validation steps in site visits and document the results.

USAID/Philippines require its implementing partner to develop and implement data validation steps in its monitoring visits and document the results.

USAID/Philippines require the implementing partner to validate the performance data reported in fiscal year 2009 and certify the accuracy of the data in its management information system.

USAID/Philippines clarify the definition of the teacher training indicator with the implementing partner, in writing, and require the implementing partner to verify and report the accomplishments that meet the indicator definition.

USAID/Philippines take immediate action to clarify the targets that the implementing partner is responsible for achieving by the end of the program. Those targets should be clearly communicated and agreed to by the implementing partner and incorporated in key performance management documents.

USAID/Philippines require the implementing partner to include a budget in the remaining annual work plans and submit them for approval before implementation of activities.

USAID/Philippines require the implementing partner to update the monitoring and evaluation plan to reflect the approved targets and new program framework.

USAID/Philippines require its implementing partner to develop and implement a plan to (1) identify how the mentoring program will be implemented and monitored at schools and (2) assist mentors in completing the core training courses in the identified subject areas and document each mentor's completion of the courses.

USAID/Philippines require its implementing partner to establish written procedures for providing adequate oversight of program partners' activities.

USAID/Philippines mandate that all agreements and contracts have a clause requiring partners and subpartners to report all suspicion or allegation of waste, fraud, abuse, or corruption through appropriate channels including USAID's Office of Inspector General.

The Inter-American Foundation's Chief Information Officer schedule and conduct a tabletop exercise with key personnel in support of the Inter-American Foundation's continuity of operations policy.

USAID/Zambia revise its annual report submission to the Foreign Assistance Coordination and Tracking System related to food security activities for FY 2009.

USAID/Zambia develop written policies and procedures to review all data submitted through the Foreign Assistance Coordination and Tracking System to ensure that they meet USAID's data quality standards.

USAID/Zambia contact the USAID Office of Food for Peace and take steps to coordinate and improve monitoring and evaluation of food security activities in Zambia.

USAID/Zambia develop written procedures to improve oversight of reporting on performance indicators related to food security.

USAID/Zambia provide guidance to consortium officials responsible for implementing food security activities on the purpose of performance indicators, including how to develop targets and report valid, relevant, and reliable information.

USAID/Zambia determine whether currently reported indicators that are not required by USAID's Office of Food for Peace should be modified or eliminated to improve the value and quality of the reporting on performance indicators.

USAID/Zambia develop a detailed action plan, with milestones, to increase the pace of project identification by communities and compensate for vital skilled labor shortages in order to meet the overall target for infrastructure improvement.

USAID/Zambia coordinate an independent cost analysis to determine whether internal transport, storage, and handling costs have been correctly classified and to ascertain the most cost-effective method of transporting and distributing commodities.

USAID/Pakistan require the Population Council to prepare and implement a plan of action for completing all required financial audits for non-U.S. nonprofit organizations that received funding under the Family Advancement for Life and Health Program.

USAID/Lebanon develop a memorandum of understanding with the Government of Lebanon's Ministry of Justice regarding a commitment to use the Judicial Training Institute for a specific time for its intended purpose and document the results of any disagreements.

USAID/Lebanon review the recommendations documented in the engineering consultant's technical report, require the implementer to implement the recommendations, and document justifications for any deviations from the recommendations contained in the technical report.

USAID/Lebanon develop written procedures regarding the required support documentation that should accompany waiver requests for funding.

USAID/Lebanon ask the Regional Contracting Office to make a management decision regarding the allowability of questioned ineligible costs in the amount of $37,600, paid prior to the task order modification no. 4, and recover amounts determined to be unallowable.

USAID/Lebanon establish written procedures regarding actions required for approvals of activity expenditures and provide them to the implementer.

USAID/Lebanon ask the Regional Contracting Office to make a management decision regarding the allowability of questioned ineligible costs in the amount of $26,052 and recover all amounts determined to be unallowable.

USAID/Lebanon ask the Regional Contracting Office to make a management decision regarding the allowability of questioned ineligible costs of $7,010 and recover all amounts determined to be unallowable.

USAID/Lebanon request an agency-contracted audit of the implementer's locally incurred costs to determine whether the recipient complied, in all material respects, with contract terms.

USAID/Lebanon, in cooperation with the regional legal advisor, develop written procedures for negotiations to protect USAID-funded property from being subjected to taxes and customs duties imposed by the host country government.

USAID/Lebanon, in cooperation with its Regional Contracting Office, develop written procedures for incurring costs for taxes and customs duties imposed by the host country government.

USAID/Lebanon develop and document a checklist of required information to monitor completion of work plan activities.

USAID/Lebanon develop written procedures for access requirements, transfer, and maintenance of electronic program files.

USAID/Lebanon document and publicize requirements for its electronic records retention and link them to an official staff-departure checklist.

USAID/Lebanon develop and implement a monitoring system to validate its reported data regularly.

USAID/Egypt include environmental responsibilities for avian influenza activities in the work objectives of staff in the mission's Office of Health and Population to ensure staff awareness of responsibilities.

USAID/Egypt obtain and review Environmental Mitigation and Monitoring Plans from its implementing partners to verify that they conduct actions required by the Initial Environmental Examination.

USAID/Egypt develop procedures that clearly indicate the level of environmental determinations of Initial Environmental Examinations in subobligation checklists.

USAID/Egypt develop and implement procedures to verify that Initial Environmental Examination conditions are included in solicitation documents.

USAID/Egypt designate a mission environmental officer in writing.