Recommendation Dashboard

USAID/West Bank and Gaza implement a plan to evaluate the impact that the program's scholarship activities have had on improving the quality of higher education.

USAID/West Bank and Gaza require America-Mideast Educational and Training Services Inc., in writing, to report the corrected data for its outcome indicators.

USAID/West Bank and Gaza's program office, in coordination with the agreement officer's representative, record the corrected data in the mission's Geo-Management Information System.

USAID/West Bank and Gaza make an adjustment in the Agency's accounting system to reflect the accurate amount disbursed for higher education and basic education activities under this program.

USAID/West Bank and Gaza implement a plan to integrate gender activities into work plans for the Palestinian Faculty Development Program and Leadership and Teacher Development program.

USAID/West Bank and Gaza track and report all people-level indicators disaggregated by sex in its performance management plan for the Palestinian Faculty Development Program.

USAID/West Bank and Gaza train America-Mideast Educational and Training Services Inc.'s Palestinian Faculty Development Program staff on USAID's policies, rules, and regulations regarding gender integration and equality, and document such training.

USAID/Afghanistan implement a corrective action plan that would effectively address the slow time frames for immediate and tailored program assistance for the remaining program performance, in the absence of an agreement with the International Security Assistance Force and with procurement delays caused by International Relief and Development Inc.'s local procurement procedures. The plan should include a description of the actions the mission intends to take, together with specific target dates for completing these actions.

USAID/Afghanistan implement procedures that would effectively strengthen the beneficiary verification process in the absence of an
agreement with the International Security Assistance Force so that assistance does not
go to beneficiaries who are not genuine.

USAID/Afghanistan establish a plan for closing down operations in anticipation of the program ending in September 2014, a reduced international military presence in Afghanistan by the end of December 2014, and a reduction in the number of incidents that are eligible for program assistance due to a reduced international military presence. The plan should include a description of the actions the mission intends to take and specific target dates for the reduction of International Relief and Development Inc.'s program offices and staff.

USAID/Afghanistan conduct an audit as planned in fiscal year 2014 to determine the allowability, eligibility, and reasonableness of program costs billed and the $12.2 million in cost-share expenditures reported by International Relief and Development Inc. under the cooperative agreement.

USAID's Chief Financial Officer track and monitor the status of recommendations made by the Office of the Director of National Intelligence and the National Archives and Records Administration in United States Agency for International Development (USAID) Assessment of Safeguarding and Counterintelligence Postures for Classified National Security Information in Automated Systems and verify that the Agency takes and documents corrective action on the
recommendations.

USAID's Chief Financial Officer revise the Audit Performance and Compliance Division's standards for determining final action on audit recommendations to include performing tests, as appropriate, to substantiate documentation that corrective action has been taken on audit recommendations.

USAID/Egypt identify gender-sensitive indicators that contribute to the eight objectives of the New Scholarship Program and require Institute of International Education to track and include data on them in its progress reports.

USAID/Egypt determine the allowability of $62,503 in questioned costs ($19,335 ineligible and $43,168 unsupported) and recover any amounts determined to be unallowable from the Institute of International Education.

USAID/Egypt conduct a review of the Institute of International Education's internal controls for meeting and reporting its cost-sharing contribution requirements to consider if actions need to be taken to strengthen IIE's accounting and reporting of cost sharing.

USAID/Egypt work with the Institute of International Education to implement written procedures for measuring the effectiveness of program training.

USAID/Egypt work with the Institute of International Education to establish a procedure for documenting the final selection of scholarship recipients and study-abroad participants.

USAID/Egypt provide the Institute of International Education with guidance on the definitions of performance indicators for the program, on collecting and reporting data on the indicators, and on maintaining documentation of reported results.

USAID/Egypt implement a plan to periodically verify that the Institute of International Education is complying with its approved monitoring and evaluation plan.

USAID/Egypt define what training information it intends to report for the New Scholarship Program and enter that information into the Training Results and Information Network.

USAID/Ukraine assess whether the project's goal is achievable in the current operating environment, and if not, take corrective actions to address the deficiency, and document in writing the assessment and any corrective actions taken.

USAID/Ukraine determine and document lessons learned from activities under Objective 4 and, to the extent possible, apply them to the 1-year extension activities and to any successor project.

USAID/Ukraine implement a plan requiring responsible mission staff to periodically verify data reported by its implementing partners, including for this project, and to document verification activities and results.

The Chief Financial Officer modify the PhoenixViewer "1311 Analysis - Unliquidated Obligations" report to either include the trust funds' obligation, disbursement, and unliquidated amounts in foreign currency or exclude them from the report and document the determination.

The Chief Financial Officer identify and document the financial transactions that caused the negative unliquidated obligation balances in Phoenix and take the appropriate actions to correct them.

USAID/Ethiopia determine, in writing, whether International Relief and Development must reimburse USAID for its costs caused by the delayed completion of the first five health centers constructed under the Ethiopia Health Infrastructure Program.

USAID/Ethiopia determine, in writing, whether to include electricity and water connections in the scope of work for constructing new health centers.

USAID/Ethiopia determine whether the fixed fee in the task order with Tetra Tech under the Ethiopia Health Infrastructure Program can be reduced because the scope of work will not be completed as planned, document this determination, and recover the excess amount from Tetra Tech.

USAID/Ethiopia meet with the Ethiopian Government's Federal Ministry of Health, determine which type of construction activity is most needed, and document this determination.

USAID/Ethiopia reassess decisions about the type of new health centers to construct, the dollar value of renovations, and the budget allocation between renovations and new health centers, and revise the plan for future construction and renovation activities to best address current needs in Ethiopia.

USAID/Ethiopia determine, in writing, whether health center prototype activities that Tetra Tech conducted were within its scope of work, and, if not, take necessary corrective action.

USAID/Ethiopia determine the allowability of costs incurred to design the prototype health center, and recover from Tetra Tech the amount determined to be unallowable.

USAID/Ethiopia implement written procedures to document technical direction provided by contracting officer's representatives, and communicate these directions to contracting officers.

USAID/Ethiopia implement policies and procedures to confirm that health facilities that manage USAID-funded commodities maintain and periodically reconcile their inventory records.

USAID/Ethiopia require Save the Children to include documented reviews of storage conditions and recordkeeping in its periodic site visits.

USAID/Ethiopia ask Ethiopia's Federal Ministry of Health to issue explicit guidance about the proper, safe storage of all commodities (especially food and medicines) to all health facilities that manage USAID-funded commodities.

USAID/Ethiopia determine the allowability of $66,663 of ineligible questioned costs related to the reimbursement of value-added tax to Tetra Tech in contravention to the terms of the contract, and recover from Tetra Tech any amount determined to be unallowable.

USAID/Ethiopia contract with an independent accounting firm to conduct an agreed-upon procedures engagement to determine the full amount of value-added tax claimed by Tetra Tech under Task Order AID-663-TO-11-00001.

USAID/Ethiopia implement procedures to prevent or detect ineligible costs related to the reimbursement of value-added tax.

USAID/Ethiopia implement a monitoring plan for its HIV activities that includes documented periodic site visits.

USAID/Ethiopia require Save the Children to correct its reporting system to provide reliable data about the number of patients assessed for malnutrition, counseled, and provided with therapeutic food, and document the resolution.

USAID/Madagascar implement a plan to increase its involvement and participation on the National Coordinating Committee and coordinate efforts with other donors on the committee to improve the quality and timeliness of population census results.

USAID/Madagascar undertake appropriate disciplinary action regarding the chronic failure of the mission's PMI adviser to attend meetings of the National Coordinating Committee.[Redactions in this section of the report represent information that could identify an individual USAID employee. Personally identifiable information is subject to protection under the Privacy Act and other laws. The disclosure of the identity of this individual employee would not advance the public's right to know and understand the operation of the program that is the subject of this audit].

USAID/Madagascar implement a plan to distribute unused nets from prior distribution campaigns.

USAID/Madagascar implement a plan to improve monitoring and oversight of net distribution activities, including visits to warehouses storing nets, to promote consistent, effective practices among all distributors.

USAID/Madagascar determine the allowability of $75,838 in questioned cost-share contributions made by Population Services International and disallow any amounts determined to be unallowable.

USAID/Madagascar instruct Population Services International to remove similar amounts not sampled from its reported cost-share contributions, and verify that these amounts are reflected properly in Population Services International's Standard Form 425 reports.

USAID/Madagascar implement a plan to include periodic review of the composition of implementers' cost-share contributions as part of its normal financial oversight procedures.

USAID/Madagascar implement a plan, including surprise site visits, to verify that net bags from future President's Malaria Initiative distribution campaigns are disposed of properly.

USAID/Madagascar rewrite its branding and marking policy to clarify branding expectations given current restrictions on working directly with the Malagasy Government, and give the updated policy to its implementers.

USAID/Madagascar instruct Population Services International to implement an action plan to correct contraceptive storage conditions within 90 days.

USAID/Madagascar quantify excessive salaries paid to Population Services International employees, determine the allowability of any excessive amounts, and recover from Population Services International any amount determined to be unallowable.

USAID/Madagascar remind its agreement officer's representatives and contracting officer's representatives in writing of the importance of complying with Mission Order 203-004 when conducting site visits, and specify appropriate sanctions for repeated failure to do so.

USAID/Guatemala implement a monitoring and evaluation plan for the follow-on award that includes clearly defined performance indicators designed to measure the project's expected results.

USAID/Guatemala revise the performance indicators identified in the audit as poorly defined and recalculate the project's results for these indicators so they are reported accurately and document the results.

USAID/Guatemala implement a plan to review the supporting documentation for leveraged funds submitted by RTI International and confirm in writing that reporting on leverage is accurate and meets USAID standards, require RTI International to reduce the leveraged resources reported by $3.4 million, and require it to follow the agreement rules regarding leverage.

USAID/Guatemala implement a plan to monitor and verify compliance with leverage requirements in any follow-on project.

USAID/Guatemala instruct RTI International in writing to align the project's remaining annual and final reports to the corresponding annual and project strategic plans at the activity level, and verify that final reports disaggregate indicator data by gender, ethnicity, and age.

USAID/Guatemala implement a plan to collect baseline data for each performance indicator before the follow-on project starts.

USAID/Guatemala instruct RTI International in writing to include a comparison of actual expenditures with budget estimates, accompanying analysis, and explanations for any cost overruns or high unit costs in the project's remaining annual and final reports.

USAID/Guatemala, when drafting the follow-on award, include the Mandatory Standard Provision entitled "Trafficking in Persons (October 2010)."

USAID/Guatemala conduct and document counter-trafficking in persons training with all its implementers, subimplementers, and recipients.

USAID/Guatemala implement uniform guidance on how to calculate and report scholarship data in the Training Results and Information Network, and verify and document that all data entered into the system by the project is accurate per the Automated Directive System specifications.

USAID//Guatemala incorporate into its follow-on activities the requirement that the implementing partner submit a security plan and budget for security-related personnel and equipment to USAID for review.

USAID/Peru implement a performance management plan for its second development objective.

USAID/Peru work with Management Sciences for Health to implement a revised monitoring and evaluation plan.

USAID/Peru work with Abt Associates Inc. to implement a revised monitoring and evaluation plan.

USAID/Peru implement a performance indicator that measures whether the Health Policy activity is making progress in strengthening public health institutions at the national level.

USAID/Peru require Abt Associates Inc. to identify in its progress reports the Health Policy activity's specific contribution to the Peruvian strategic health indicators.

USAID/Peru implement a sustainability strategy to make sure the Healthy Communities and Municipalities II methodology continues after the activity ends.

USAID/Peru have its Regional Office of Acquisition and Assistance modify the agreement with Management Sciences for Health, including the budget support table for the three components and the activity description, to clarify the shift in emphasis.