Recommendation Dashboard

Revise policy to clarify the role and the extent of involvement of the contracting officer on a project design team to ensure compliance with the Federal Acquisition Regulation.

Develop and implement guidance outlining the minimum supporting documentation required for key decisions influencing the design of an award.

Develop and implement guidance to help prepare risk assessments, mitigation plans, and plans during project design that take into account the consequences of failing to achieve goals in accordance with the Federal Acquisition Regulation.

Develop and implement guidance to help address heightened risks posed by the use of single-source awards, specifically the increased potential for award protests, underperformance by the sole implementer, and lack of competition, in pre-award risk assessments.

Develop and implement guidance to help evaluate proposed management information systems by verifying system capabilities, such as by requesting case studies.

Conduct a review of the verification process used to determine the completeness and accuracy of the Global Health Supply Chain - Procurement and Supply Management technical evaluation committee's consideration of information about bidders' past performance to identify gaps that allowed errors to occur, and implement a plan to correct those gaps.

Develop and implement guidance to help operating units develop timelines for preprocurement and procurement activities so that operating units understand the time requirements for steps in procurement process.

Develop and implement a plan to assess the indicators used to measure the reliability and responsiveness of the supply chain for accurate representation of delivery dates, including reviewing the use of the early delivery reason code, the order promising tool, and any other tool that affects the measurement of this indicator.

Work with Chemonics to conduct a review to determine the effectiveness and efficiency of regional distribution centers and implement a plan of action to correct any inefficiencies identified.

Train USAID activity managers to use the project's management information system for requisition order approval and monitoring responsibilities.

Establish a timeframe for addressing the recommendation proposed by Bureau for Global Health leadership in 2018 on creation of a central supply chain unit and set target dates for the implementation of accepted changes.

Establish a timeframe for addressing the recommendation proposed by management consultants in 2019 on risk mitigation issues and set target dates for the implementation of accepted changes.

Require USAID activity managers to use the project's management information system for requisition order approval and discontinue the use of proxy approvals.

Work with Chemonics to complete an assessment of the organizational structure and staffing needs to manage the Global Health Supply Chain - Procurement and Supply Management project.

We recommend that the USAID's Office of Acquisition and Assistance Cost, Audit and Support Division determine the allowability of $83,760 (unsupported) in direct questioned costs on pages 5 and 6, and 10 to 11 of the report and recover any amount that is unallowable.

USAID/Afghanistan develop and implement a mission policy requiring the completion of a comprehensive risk assessment which identifies programs that the mission is considering retaining, reducing, or eliminating, including the risks to their sustainability, how it plans to address those risks, and the optimal number and type of staffing needed to oversee remaining programs. The mission should coordinate with the Office of Afghanistan Affairs and develop the risk assessment in consultation with key stakeholders, including Congress, mission staff, and the Office of Human Capital and Talent Management.

USAID/Afghanistan establish requirements in the mission policy that the comprehensive risk assessment be updated annually, or as needed, and that the results be communicated to Congress and key internal stakeholders.

We recommend that USAID/Southern Africa determine the allowability of $255,157 in questioned costs ($237,730 ineligible, $17,427 unsupported) on pages 17, 25, and 26 of the forensic report and recover any amount that is unallowable.

Verify that Unistream corrects the instance of material noncompliance detailed on page 17 of the audit report.

We recommend that USAID/M/OAA/CAS/CAM determine the allowability of $32,833 in questioned costs ($28,256 ineligible, $4,577 unsupported) on
pages I-7 and I-51 of the audit report and recover any amount that is
unallowable.

We recommend that USAID/M/OAA/CAS/CAM verify that Acción Contra el Hambre corrects the one instance of material noncompliance detailed on pages III-1 and III-2 of the audit report.

We recommend that the USAID's Office of Acquisition and Assistance Cost, Audit and Support Division: determine the allowability of $100,250 ($22,152 ineligible, $78,098 unsupported) in direct questioned costs on pages 5, 6, and 52 through 56 of the report and recover any amount that is unallowable.

We recommend that USAID's Office of Acquisition and Assistance, Cost, Audit and Support Division: verify that International Relief and Development Holdings, Inc. and Affiliates corrects the material weakness in internal control detailed on page 31 of the audit report.

Implement a fraud risk management framework for humanitarian assistance responses that sets out procedures for conducting regular fraud risk assessments; developing fraud risk profiles, anti-fraud control activities, and a fraud strategy; and
monitoring and incorporating feedback.

In coordination with the Bureau for Management, conduct an assessment of
International Rescue Committee's progress in implementing corrective actions it pledged to complete in response to the 2016 Show Cause Notice, and evaluate any risk posed to current programming in determining whether any specific conditions should be incorporated into current and/or future awards to mitigate risk.

In coordination with the Office of Management Policy, Budget and Performance's Compliance and Oversight of Partner Performance, conduct an assessment of the Agency's existing guidance for monitoring and oversight of pledged implementer corrective action plans and develop guidance for how and when such corrective action plans should be incorporated into agreements.

Determine the allowability of $11,601,969 in questioned costs ($11,595,045 ineligible and $6,924 unsupported) and recover funds, as appropriate.

We recommend that USAID/Management/Office of Acquisition and Assistance/Cost, Audit, and Support Division verify that People In Need corrects the material weakness in internal control detailed on pages 27 and 28 of the audit report.