Recommendation Dashboard

USAID's Office of Acquisition and Assistance, Cost, Audit and Support determine the allowability of $10,679 in unsupported direct questioned costs and collect any
disallowed amounts from The QED Group (see page 2 of the report).

USAID's Office of Acquisition and Assistance, Cost, Audit and Support ensure that The QED Group has implemented the auditor's recommendation for Finding #1 (see
pages 12 and 13 of the report).

OFDA update policies and procedures to clearly define how staff should conduct initial and ongoing assessments and how the assessments should inform the development and modification of OFDA's strategic approach to disasters-especially the longer-term, complex emergencies that are becoming more common.

OFDA require staff to document needs assessments, reassessments, the data used to inform these assessments, and any underlying assumptions.

OFDA determine the extent to which the USAID-funded Ebola inventory has been redistributed in accordance with implementers' disposition plans, the excess inventory that remains, and whether U.S. Government funds are being used to store excess inventory.

OFDA update policies and procedures on monitoring response effectiveness, specifying the parties responsible, the frequency, and the method for collecting, analyzing, documenting, and reporting the information necessary to oversee response activities.

OFDA establish handover policies and procedures for members of Disaster Assistance Response Teams to provide consistency, continuity of operations, and institutional memory.

OFDA implement a strategy to provide proper monitoring and management of awards by agreement officer's representatives, especially when a disaster requires immediate oversight on a large scale.

OFDA implement a strategy to institutionalize OFDA's lessons learned from previous emergency responses and after-action reviews.

OFDA include sections in the multiple response strategy on filling open positions, ensuring a sufficient surge roster, and attracting qualified individuals to work on response efforts.

USAID/Vietnam determine the allowability of and recover, as appropriate, ineligible questioned costs of $3,736 identified in the Fund Accountability Statement on page 16 and further detailed in the Finding No. 6.2.1on page 25 of the first report.

USAID/Vietnam ensure that the Center for Community Health Research and Development correct the one significant deficiency in internal control identified in the report on internal control on pages 20-21 and further detailed in Finding No. 5.2.1on page 22 of the first report, and the one material instance of noncompliance identified in the report on compliance on pages 23-24 and further detailed in Finding No. 6.2.1on page 25 of the first report.

USAID/Southern Africa determine the allowability of the $34,834 in ineligible questioned costs relating to cooperative agreement AID-674-A-12-00031 identified on page 19 of PricewaterhouseCoopers' audit report and recover from Stellenbosch University the amounts determined to be unallowable.

M/OAA/CAS/CAM determine the allowability of the $2,123 in ineligible questioned costs relating to cooperative agreements AID-OFDA-G-11-00215 and AID-OFDA-G-16-00115 identified on pages 18 to 19 of PricewaterhouseCoopers' audit report and recover from Stellenbosch University the amounts determined to be unallowable.

USAID/Southern Africa verify that Stellenbosch University corrects the one instance of material noncompliance relating to cooperative agreement AID-674-A-12-00031 detailed on pages 8 and 9 of PricewaterhouseCoopers' management letter.

M/OAA/CAS/CAM verify that Stellenbosch University corrects the one instance of material noncompliance relating to cooperative agreements AID-OFDA-G-11-00215 and AID-OFDA-G-16-00115 detailed on pages 8 and 9 of PricewaterhouseCoopers' management letter.

USAID/Southern Africa verify that Stellenbosch University provides International Union Against TB and Lung Disease with a copy of PricewaterhouseCoopers' audit report and management letter the for their review and any appropriate action regarding the $16 ineligible questioned costs identified relating to subagreement GHN-A-00-08-00004-00, TREAT TB: Operational Research Assistance, as detailed on page 19 of the report and pages 8 to 10 of the management letter.

M/OAA/CAS/CAM verify that Stellenbosch University provides Management Science for Health Inc. with a copy of PricewaterhouseCoopers' audit report and management letter the for their review and any appropriate action regarding the $422 ineligible questioned costs identified related to subagreement LMG 16-002, as detailed on pages 18 and 19 of the report and pages 8 and 9 of the management letter.

USAID/Southern Africa verify that Stellenbosch University provides Mothers2Mothers South Africa NPC with a copy of PricewaterhouseCoopers' audit report and management letter the for their review and any appropriate action regarding the $330 ineligible questioned costs identified related to subagreement 16/0001, as detailed on page 19 of the report and pages 8 to 10 of the management letter.

The Assistant to the Administrator for Policy, Planning and Learning direct the implementation of a communication and coordination strategy that would govern how the Agency will work with external actors (such as other U.S. Government agencies, the United Nations, international organizations, nongovernmental organizations) who can respond in the event of an international public health emergency. This communication and coordination strategy should also be sufficient in the event that the United Nations' humanitarian cluster approach system is delayed.

The Assistant to the Administrator for Policy, Planning and Learning work with other U.S. agencies to clearly identify, and regularly test, roles and capabilities, and responsibilities for use in a future international public health emergency. This should include policy related to the Office of U.S. Foreign Disaster Assistance's use of the Mission Tasking Matrix with the Department of Defense. And agreements should specify operational details; clearly define roles and responsibilities; and ensure a common understanding of standardized language.

The Assistant to the Administrator for Policy, Planning and Learning direct the creation and maintenance of an inventory, by country, of nongovernmental organizations and local actors who are involved in response, development, and other humanitarian activities; and determine which of these could potentially be called upon as implementing partners in an emergency.

The Assistant to the Administrator for Policy, Planning and Learning develop policies for rapid data and information sharing including with host governments, with the World Health Organization, and within the U.S. Government.

The Assistant to the Administrator for Policy, Planning and Learning direct the creation of procedures governing coordinating bodies (Secretariat, task force, etc.) including (1) criteria for when they are established, (2) how they are staffed, (3) their responsibilities and authorities in responding to an emerging crisis, (4) their expected level of interaction within USAID and with external stakeholders, (5) policies for how they clear documents for distribution and reporting, and (6) how they are disbanded, including the transfer of residual activities to relevant regional or functional bureaus at the conclusion of the crisis.

The Assistant to the Administrator for Policy, Planning and Learning direct the development of-and test procedures for-integrating response, recovery, and transition activities during a complex whole-of-Agency humanitarian or health emergency.

The Assistant to the Administrator for Policy, Planning and Learning direct the Office of U.S. Foreign Disaster Assistance, in collaboration with Global Health and health officers from other bureaus, to develop policies for identifying health response triggers, deploying a small team to assess a health situation in collaboration with mission staff, and provide an initial needs assessment before a disaster declaration is made.

The Assistant to the Administrator for Policy, Planning and Learning direct all regional and functional bureaus to identify and maintain a listing of key staff who would be involved in a whole-of-Agency emergency response, and provide those staff with abbreviated training on the Office of U.S. Foreign Disaster Assistance Disaster Assistance Response Team and Response Management Team to build a stronger cadre of cross-sectoral teams.

The Assistant to the Administrator for Policy, Planning and Learning direct the formation of a process for (1) identifying relevant technical experts across the Agency, (2) maintaining a catalog that includes how they can be reached in the event of another health crisis, and (3) temporarily reassigning them away from their existing duties.

The Assistant to the Administrator for Policy, Planning and Learning direct the establishment of guidelines outlining the steps missions and bureaus can take in the event of an emerging crisis, including how to reprogram existing funds (from central mechanisms and mission mechanisms) and transfer resources. This should be coordinated among the Office of Acquisition and Assistance, the Office of Budget and Resource Management, and the Chief Financial Officer.

The Assistant to the Administrator for Policy, Planning and Learning direct the Office of Acquisition and Assistance to determine what can be done to insert flexibility clauses into the missions' program awards, as appropriate, so that missions can respond to emerging crises using existing resources and nongovernmental organizations on the ground that are familiar with the country context, and implement a policy accordingly. This additional flexibility should be accompanied by sufficient controls to prevent abuse.

The Assistant to the Administrator for Policy, Planning and Learning direct the development of an Agency-wide content management system where decisions, documents, and lessons can be tracked and accessed by staff to improve the consistency of records management.

The Assistant to the Administrator for Policy, Planning and Learning direct the development of an Agency-wide system that tracks program awards and relevant contractors and partners implementing those awards to bring all systems together, reduce duplication, and increase collaboration and oversight.

The Assistant to the Administrator for Policy, Planning and Learning direct the creation or appointment of a unit, and development of a policy that requires operating units involved in an emergency response or recovery to (1) collectively identify lessons learned, (2) develop after-action reports, (3) create a timeline for corrective actions to take place, and (4) follow up on those planned actions to ensure they occur, including updating the policy framework, if necessary.

USAID/Tanzania determine the allowability of the $639,621 in questioned costs ($5,782 ineligible and $633,839 unsupported) identified on page 9 of National Audit Office Tanzania's audit report and recover from the Primary Health Care Institute the amounts determined to be unallowable.

USAID/Tanzania verify that Primary Health Care Institute corrects the two significant deficiencies in internal control detailed on pages 16 to 17 of National Audit Office Tanzania's audit report.

USAID/Tanzania verify that Primary Health Care Institute corrects the six instances of material noncompliance detailed on pages 20 to 27 of National Audit Office Tanzania's audit report.

USAID/Haiti: determine the allowability of $3,055 in unsupported and $15,501 in ineligible questioned costs identified on page 14 of the audit report and recover from the recipient any amounts determined to be unallowable.

USAID/Haiti follow up with the recipient to correct the internal control deficiencies identified on page 19 of the audit report.

USAID/Haiti follow up with the recipient to correct the material instances of noncompliance identified on page 38 of the audit report.

USAID/Kenya and East Africa determine the allowability of $182,233 in ineligible questioned costs identified on page 21 of Deloitte & Touche's audit report and recover from MOI Teaching and Referral Hospital the amounts determined to be unallowable.

USAID/Kenya and East Africa verify that MOI Teaching and Referral Hospital corrects the one instance of material noncompliance detailed on page 28 of Deloitte & Touche's audit report.

USAID/Zambia determine the allowability of the $902 in ineligible questioned costs identified on page 28 of PricewaterhouseCoopers' audit report and recover from Caritas Zambia the amounts determined to be unallowable.

USAID/Zambia verify that Caritas Zambia corrects the four material weaknesses in internal control detailed on pages 41, 42, and 44 to 47 of PricewaterhouseCoopers' audit report.

USAID/Zambia verify that Caritas Zambia corrects the three instances of material noncompliance detailed on pages 51 to 53 of PricewaterhouseCoopers's audit report.

USAID/Zambia verify that Caritas Zambia provides the National Democratic Institute with a copy of PricewaterhouseCoopers' audit report for their review and any appropriate action regarding the $3,262 in questioned costs ($1,415 unsupported and $1,847 ineligible) identified on page 28 of the report, the four significant deficiencies in internal control, and one instance of material noncompliance related to subagreement no. 5-15581-ZAM-0-1262 Caritas IV, as detailed on pages 40, 42, 43, 45, 46, and 54 of the report.

USAID/Zambia verify that Caritas Zambia provides the National Democratic Institute with a copy of PricewaterhouseCoopers' audit report for their review and any appropriate action regarding the three significant deficiencies in internal control and one instance of material noncompliance related to subagreement no. 15-15581-ZAM-0-1365, Caritas V, detailed on pages 37 to 40 and 54 and 55 of the report.

USAID/Tanzania determine the allowability of the $85,823 in questioned costs (all ineligible) identified on page 17 of Crowe Clark Whitehill LLP's audit report and recover from the Vodafone Foundation the amounts determined to be unallowable.

USAID/Tanzania verify that Vodafone Foundation corrects the one significant deficiency in internal control detailed on page 23 of Crowe Clark Whitehill LLP's audit report.

USAID/Tanzania verify that Vodafone Foundation corrects the six instances of material noncompliance detailed on pages 27 to 31 of Crowe Clark Whitehill LLP's audit report.

USAID/Tanzania determine the allowability of the $2,643,558 in questioned cost-sharing contributions (all ineligible) identified in the cost-share contribution schedule on page 34 of Crowe Clark Whitehill LLP's audit report and take any corrective action under ADS 303.3.10 deemed necessary.