Recommendation Dashboard

USAID/Tanzania implement a plan to validate beneficiaries' survey-based, self-reported data.

USAID/Tanzania revise its Feed the Future performance indicators on distributing vitamin A to children under 5, on providing essential nutrition services, and on reaching women of reproductive age so that they portray outputs attained accurately.

USAID/Tanzania establish a site visit policy that includes standards for frequency and documentation.

USAID/Mexico require Abt Associates Inc. to update its monitoring and evaluation plan to include data sheets for all indicators, and update its work plan to match the monitoring and evaluation plan and comply with contract requirements.

USAID/Mexico require Abt Associates Inc. to reflect the correct number of peopled trained in program reports and databases.

USAID/Mexico require Abt Associates Inc., after updating the monitoring and evaluation plan, work plan, and reported results, to train staff on how to collect and report data.

USAID/Mexico implement a fixed-fee payment schedule tied to the accomplishment of contract goals and indicator targets.

USAID/Mexico determine the allowability of $366,212 in ineligible questioned costs related to the contractor's noncompliance with Federal Acquisition Regulation Part 13, and recover from Abt Associates Inc. the amount determined to be unallowable.

USAID/Mexico conduct a financial review of Abt Associates Inc. that includes an evaluation of compliance with Federal Acquisition Regulation Part 13, and make recommendations to improve compliance if warranted.

USAID/Mexico implement a monitoring plan for its branding and marking requirements to make sure mission staff and implementers are complying.

USAID/Mexico require Abt Associates Inc. to obtain approvals for using contractor and subcontractor logos and a waiver from using USAID's logo on all materials and Web sites developed and supported by the program, and establish an approval process with the mission for all future activities.

USAID/Mexico provide written instructions to Abt Associates Inc. regarding branding and marking requirements and require Abt Associates Inc. to develop and implement a training plan for its staff and all subcontractors working on the program.

USAID/Mexico determine the allowability of up to $1,738,912 in potential unsupported questioned costs related to the lack of appropriate monitoring and oversight for amounts expended by C230 Consultores S.C. and Instituto Mexicano para la Competitividad A.C., and recover from Abt Associates Inc. the amount determined to be unallowable.

USAID/Pakistan develop a Pakistan strategy that complies with Automated Directives System 201.

USAID's Bureau for Policy, Planning and Learning revise the Automated Directives System to clearly define USAID's roles and responsibilities for designing and implementing development when it is subject to State Department control in critical priority countries and provide alternate development strategies when a country development cooperation strategy or a transitional country strategy is not an option.

USAID/Pakistan mission director prepare and provide to the USAID Administrator a plan to institute an interagency forum where USAID can better present its development perspective in critical priority countries, where the State Department takes the lead.

USAID/Pakistan develop high-level indicator baselines and targets in its mission strategic framework.

USAID/Pakistan's Office of Acquisition and Assistance implement guidance requiring risk assessments for potential local awardees, if no risk assessments were previously performed.

USAID/Pakistan extends its award to Rural Support Programmes Network, the scope of work be reduced to overseeing the accounting firms' assessments, with the caveat that Rural Support Programmes Network review accounting firms' working papers for a random sample of assessment reports.

USAID/Pakistan implement a plan for improving the delivery and measurement of capacity development under future awards.

USAID/Pakistan develop policies and procedures to require that the exchange rate be established at the signing of the implementation letter as the exchange rate in effect at that date.

USAID/Pakistan require the contracting officer's representative for the monitoring and evaluation contract provide a copy of Mission Order 200.2 to those following up on evaluation reports.

USAID/Pakistan require contracting officer's representatives for the monitoring and evaluation contract to keep action plans for follow-up on evaluation findings and recommendations in their files and revise the file checklist to include these items.

USAID/Pakistan require procurement officials to include cost realism checklists in the Agency Secure Image and Storage Tracking System for government-to-government awards, and periodically review for completeness the documentation supporting cost realism.

USAID/Pakistan determine the amount of taxes it paid Pakistan and seek reimbursement from the Government of Pakistan or take steps to withhold the appropriate amount from future appropriations for assistance to Pakistan.

USAID/Pakistan implement procedures for determining and tracking tax liability, seeking reimbursement from the Government of Pakistan for exempted taxes paid but not remitted, and taking steps for withholding unremitted taxes from future appropriations to Pakistan.

USAID/Pakistan's Office of Acquisition and Assistance add to its procurement checklist a requirement to document in its files all sources and calculations that support independent government cost estimates.

USAID/Pakistan's Office of Acquisition and Assistance establish a policy for verifying whether U.S. contractors bidding for cost-type contracts have adequate cost accounting and purchasing systems as part of the responsibility determination.

USAID/Pakistan complete site visit templates and checklists in PakInfo and implement a plan for validating that all appropriate staff are aware of and use the templates.

USAID/Pakistan add a requirement to agreement/contracting officer representatives' designation letters to complete reports within a specified time after completing site visits.

USAID/Pakistan issue guidance describing the roles of provincial offices and activity managers and describing how provincial offices will receive funding commensurate with their responsibilities.

The Bureau for Global Health's Office of Health, Infectious Diseases and Nutrition, Malaria Division in coordination with the responsible contracting officer, modify the active task order to require the contractor to provide insecticide inventories, expiration dates, and values before and after spraying for immediate management oversight.

The Bureau for Global Health's Office of Health, Infectious Diseases and Nutrition, Malaria Division, in coordination with the responsible contracting officer, require the contractor to document its review of the project's warehouse procedures and inventories before, during, and after spray activities and provide information to USAID officials routinely.

The Bureau for Global Health's Office of Health, Infectious Diseases and Nutrition, Malaria Division, in coordination with the responsible contracting officer, require the contractor to review its inventory process to identify deficiencies and implement corrective action.

The Bureau for Global Health's Office of Health, Infectious Diseases and Nutrition, Malaria Division, in coordination with the responsible contracting officer, require the contractor to develop a commodities disposition plan to expedite relocation or disposal of expired or nearly expired insecticide products.

USAID/Madagascar, in consultation with U.S. Embassy Antananarivo, its regional legal officer, and its regional contracting officer, implement written procedures to remind the Government of Madagascar periodically of its obligations to refund value-added taxes and the consequences of
noncompliance.

USAID/Madagascar, in consultation with U.S. Embassy Antananarivo, its regional legal officer, and its regional contracting officer, implement a written process to address the Government of Madagascar's nonreimbursement of value-added taxes, and communicate the results to the
contractor for the African Indoor Residual Spraying Project.

The Bureau for Global Health's Office of Health, Infectious Diseases and Nutrition, Malaria Division, require the contractor to update its environmental mitigation and monitoring plan to include mobile soak pits.

The Bureau for Global Health's Office of Health, Infectious Diseases and Nutrition, Malaria Division, require the contractor to use the environmental mitigation and monitoring report format and certification form designed for indoor residual spraying activities by the 2013-2018 supplemental environmental assessment to comply with annual environmental reporting requisites.

The Bureau for Global Health's Office of Health, Infectious Diseases and Nutrition, Malaria Division, require the contractor to identify the locations of mobile soak pits used in the past two spray campaigns, determine whether the pits have had any negative environmental impact, and document
the actions taken to mitigate any adverse effects of insecticide contaminants.

Bureau for Global Health require the contracting officer representative to perform periodic reviews of documentation supporting expenditures for the Africa Indoor Residual Spraying Project.

USAID's Office of Acquisition and Assistance, Cost, Audit and Support determine the allowability of $1,262,423 in unsupported questioned costs and collect as appropriate any disallowed amounts from Africare.

USAID's Office of Acquisition and Assistance, Cost, Audit and Support follow up with Africare to ensure that it has implemented the auditor's recommendation for Findings 2015-001 through 2015-004, 2013-001, 2012-002, 2012-003, 2011-001 and 2011-004 (see pages 1-29 thru 1-38).

USAID/Haiti work with the Haitian Government to implement a detailed sustainability plan that transfers the responsibility for paying the facilities' health workers from USAID to another source.

USAID/Haiti evaluate and document its decision regarding Pathfinder International's request for additional funds and provide such funds only as part of a long-term sustainable approach to funding the project's health workers.

USAID/Haiti clarify in writing to Pathfinder International its expectations on the work plan, performance management plan, and quality assurance surveillance plan, and approve these plans when they are completed.

USAID/Haiti establish a schedule with deadlines for Pathfinder to bring performance data for the project in line with USAID's data quality standards and take corrective action if the deadlines are not met.

USAID/Haiti instruct Pathfinder to provide each facility with written instructions on how to complete each field on the monthly form used to record health services delivered. The instructions should include common examples of what should and should not be reported.

USAID/Haiti evaluate and document its conclusion regarding the proper classification of project health workers and set a deadline for Pathfinder to confirm that it complies with the Haitian Labor Code of 1984.

USAID/Haiti, in coordination with the Haitian Government, implement a plan to close the gap in health worker compensation and mitigate the challenges of retaining staff in the health-care industry.

USAID/Azerbaijan issue additional guidance, such as training materials and reporting templates, to clarify the allowability of and accounting for in-kind and cash contributions.

USAID/Belarus issue additional guidance, such as training materials and reporting templates, to clarify the allowability of and accounting for in-kind and cash contributions.

USAID/Ukraine issue additional guidance, such as training materials and reporting templates, to clarify the allowability of and accounting for in-kind and cash contributions.

USAID/Azerbaijan issue an official notice, provide training, or update operating procedures to remind agreement officers about the Automated Directives System 303 requirement for cost-sharing memorandums.

USAID/Belarus issue an official notice, provide training, or update operating procedures to remind agreement officers about the Automated Directives System 303 requirement for cost-sharing memorandums.

USAID/Ukraine issue an official notice, provide training, or update operating procedures to remind agreement officers about the Automated Directives System 303 requirement for cost-sharing memorandums.

The Bureau for Policy, Planning and Learning determine whether Automated Directives System 201 should include guidance on cost-sharing determination and design.

The Bureau for Policy, Planning and Learning, in consultation with the Office of Acquisition and Assistance, develop supplemental guidance on cost-sharing determination and best practices.

USAID/Azerbaijan implement procedures to confirm that USAID teams conduct a documented analysis in determining the amount of cost sharing to require.

USAID/Belarus implement procedures to confirm that USAID teams conduct a documented analysis in determining the amount of cost sharing to require.

USAID/Ukraine implement procedures to confirm that USAID teams conduct a documented analysis in determining the amount of cost sharing to require.

The Bureau for Policy, Planning and Learning, in consultation with the Office of Acquisition and Assistance, analyze whether and how to allow USAID missions and field offices to provide input about their posts when cost-sharing amounts and requirements pertaining to worldwide grants are determined.

USAID/Azerbaijan issue an official notice, provide training, or update operating procedures to remind agreement officer's representatives of their responsibility to monitor cost-sharing progress.

USAID/Belarus issue an official notice, provide training, or update operating procedures to remind agreement officer's representatives of their responsibility to monitor cost-sharing progress.

USAID/Ukraine issue an official notice, provide training, or update operating procedures to remind agreement officer's representatives of their responsibility to monitor cost-sharing progress.

The Office of Human Capital and Talent Management modify training for agreement officer's representatives to expand discussion on the impacts of cost sharing and the responsibilities associated with monitoring its progress.

USAID/Afghanistan remind all personal services contractors and Office of Management personnel of eligibility requirements for the involuntary separate maintenance allowance, including minimum tour lengths, and incorporate this reminder into the new employee orientations held at post.

USAID/Afghanistan adopt the Office of Human Capital and Talent Management's policy requiring applicants for the involuntary separate maintenance allowance to submit a copy of their spouse's or domestic partner's passport or driver's license signature for comparison with the one on the standard form.

USAID/Afghanistan remind all employees applying for involuntary separate maintenance allowance of the requirement to file a Foreign Service Residence and Dependency Report and encourage them to use the supplemental checklist.

USAID/Malawi determine the allowability of the $462,757 in questioned costs ($47,717 ineligible and $415,040 unsupported) identified on pages 11 to 15 of PricewaterhouseCoopers' audit report and recover from the Nkhoma Synod Relief and Development the amounts determined to be unallowable.

USAID/Malawi ensure that Nkhoma Synod Relief and Development corrects the three material weaknesses in internal control detailed on pages 21 to 23 of PricewaterhouseCoopers' audit report.

USAID/Malawi ensure that Nkhoma Synod Relief and Development corrects the seventeen instances of material noncompliance detailed on pages 24 to 41 of PricewaterhouseCoopers' audit report.

USAID/Malawi determine the allowability of $84,883 in unsupported questioned cost sharing contributions detailed on page 37 of PricewaterhouseCoopers' audit report and take any corrective action under ADS 303.3.10 deemed necessary.

We recommend that the Millennium Challenge Corporation Department of Administration and Finance require MCC staff and contractors responsible for compliance with the Improper Payments Elimination and Recovery Act to take training on the requirements in Office of Management and Budget Circulars A-123 and A-136 pertaining to Improper Payments Elimination and Recovery Act compliance and reporting.

We recommend that the Millennium Challenge Corporation Department of Administration and Finance conduct an Improper Payments Elimination and Recovery Act risk assessment for fiscal year 2016 that includes all MCC programs.

We recommend that the Millennium Challenge Corporation Department of
Administration and Finance instruct MCC staff and contractors in writing to use current Office of Management and Budget guidance to conduct the fiscal year 2016 Improper Payments Elimination and Recovery Act risk assessment and report on it in the Agency Financial Report.

We recommend that the Millennium Challenge Corporation Department of
Administration and Finance assess whether the methodology and risk factors used in
the Improper Payments Elimination and Recovery Act risk assessment are relevant and sufficient to identify the risk of improper payments.

We recommend that the Millennium Challenge Corpordtlon Department of
Administration and Finance develop procedures on documenting and maintaining dear,complete records of (1) the risk ratings (including the payment transaction testing performed) for each program and risk factor, (2) payment transaction testing performed for the quantitative assessment, and (3) Millennium Challenge Corporation's review and approval of the overall risk assessment analysis.

We recommend that the Millennium Challenge Corporation Department of
Administration and Finance prepare a written oversight plan to verify contractor
compliance with Improper Payments Elimination and Recovery Act requirements.

We recommend that the Millennium Challenge Corporation Department of
Administration and Finance issue written guidance that defines the oversight roles and responslbllltfes for verifying that MCC meets the requirements in Office of Management and Budget Circulars A-123 and A-136 for Improper Payments Elimination and Recovery Act compliance and reporting

We recommend that the Millennium Challenge Corporation Department of
Administration and Finance instruct MCC staff and contrdctors in writing to use the most current Office of Management and Budget Circular A-136 and comply with all applicable Agency Pinancial Report reporting requirements for the fiscal year 2016 recapture payment audit programs and Do Not Pay Initiative.