Recommendation Dashboard

USAID/Haiti agreement officer determine the reasonableness of $148,754 in questioned costs incurred for consultants and collect any disallowed amounts from the Rural Justice Center.

USAID/Haiti agreement officer determine the allowability of $161,315 in questioned unsupported costs and collect any disallowed amounts from the Rural Justice Center.

USAID/Haiti agreement officer determine the allowability of $40,000 in questioned costs incurred for legal services and collect any disallowed amounts from the Rural Justice Center.

USAID/Haiti agreement officer determine the allowability of $23,007 in ineligible questioned costs and collect any disallowed amounts from the Rural Justice Center.

USAID/Haiti agreement officer determine the allowability of $10,978 in ineligible questioned costs and collect any disallowed amounts from the Rural Justice Center.

USAID/Haiti agreement officer determine the allowability of the $93,555 in questioned actual cost over budget and collect any disallowed amounts from the Rural Justice Center.

USAID/Haiti agreement officer determine the allowability of the $16,291 in questioned costs incurred for grant funds received in excess of costs reported and collect any disallowed amounts from the Rural Justice Center.

USAID/Haiti mission director verify that the Rural Justice Center has taken the necessary steps to become familiar with the requirements of subsequent federal awards, and implement written policies and procedures to govern its procurement of goods and services.

USAID/Haiti mission director verify that the Rural Justice Center establishes controls and implements policies to make sure support is obtained and maintained for all expenditures.

USAID/Haiti mission director verify that the Rural Justice Center establishes and implements policies and procedures for financial reporting to make sure contracted services that the Agency has paid for are rendered.

USAID/Haiti mission director verify that the Rural Justice Center implements internal control processes and procedures to make sure transactions are reported within the accounting period, are eligible, and charged to the federal funding source within the period of availability of funds.

USAID/Haiti mission director verify that the Rural Justice Center implements internal controls over its cash management process to make sure costs are incurred before they are recorded.

USAID/Haiti mission director verify that the Rural Justice Center implements policies and procedures to make sure grant expenditures are tracked against the respective budget line items and that appropriate steps are taken in the event of a potential budget overrun to obtain the necessary approval from the cognizant USAID official.

USAID/Haiti mission director verify that the Rural Justice Center implements a better system of accounting to make sure all transactions related to its federal grants are recorded appropriately and that adequate supporting documentation of the transactions are obtained and maintained.

USAID/Haiti mission director verify that the Rural Justice Center implements an approved electronic system of financial management that allows for effective, efficient financial reporting of federal expenditures, internal control policies and procedures to make sure that issues such as the lack of segregation of duties are mitigated by compensating controls, and a process to make sure bank reconciliations are prepared and consistently reviewed.

USAID/Haiti mission director verify that the Rural Justice Center implements written policies and procedures to address the various operational objectives and desktop processes and a system of internal control that is modeled after the Committee of Sponsoring Organizations of the Treadway Commission (COSO) internal control integrated framework.

USAID/Haiti mission director verify that the Rural Justice Center implements internal control processes and procedures to confirm that the required reports are prepared, reviewed, and submitted in a timely manner, and improves its communication with the mission regarding to the need for modification of the scope of work when significant events occurred to ensure that the grantee is not being evaluated against criterion that is no longer applicable.

USAID/West Bank and Gaza implement procedures describing how it intends to incorporate the conflict and mitigation management guidance in its Peace and Reconciliation Program starting in fiscal year 2014.

USAID/West Bank and Gaza implement its plan to hire an accounting firm to conduct and follow up on preaward surveys and build the financial capacity of organizations.

USAID/West Bank and Gaza implement a capacity-building plan for the implementers of its Peace and Reconciliation Program.

USAID/West Bank and Gaza implement and document mission-specific procedures that include requiring agreement officer's representatives to perform and document reviews of reported results in the mission's data reporting system, and periodically validating agreement officer's representatives' compliance with these procedures.

USAID/West Bank and Gaza issue guidance to implementers on how to calculate reported results for the program's indicators.

USAID/West Bank and Gaza coordinate with the implementers of the Peace and Reconciliation Program to correct errors in data reported in Geo-MIS data reporting system and document the results.

USAID/West Bank and Gaza review access rights for implementers within the mission's data reporting system and restrict their access to the prior year's data.

USAID/Albania implement a written plan to help make sure the Albanian Government has an adequate, predictable flow of funds to sustain the court information technology infrastructure on which digital audio recording depends.

USAID/Albania implement a written plan to work with the Albanian Government to resolve the impasse within the Chamber of Mediators and to establish it as a functioning organization.

USAID/Albania develop a written plan for the National Chamber of Advocates to create a training department capable of managing a nationwide continuing legal education program. That plan should set clear milestones and condition future USAID support on achieving those milestones.

USAID/Albania implement a performance management plan by the fall of 2013.

USAID/Haiti implement procedures for periodic monitoring of files kept by the agreement officer's representative and confirm that site visit reports are completed.

USAID/Haiti implement reasonable grant approval time frames.

USAID/Haiti revise its mission order on evaluations and make it accessible to all staff.

USAID/Haiti implement a plan to inform mission staff periodically of the importance and location of mission orders.

USAID/Haiti communicate the requirements of the amended initial environmental examination to the implementer's staff in writing and provide environmental awareness training to the lending partners on the implementation of Environmental Guidelines for the USAID/Latin America and Caribbean Bureau.

USAID/Haiti document the distribution of standardized environmental screening forms among program lending partners and confirm their incorporation into lenders' loan applicant screening processes.

USAID/Haiti's agreement officer's representative document and implement a plan for monitoring compliance with the requirements in the amended initial environmental examination.

USAID/Afghanistan issue written interim guidance explaining how hiring offices should determine that the conditions justifying hiring third-country nationals exist and how the mission Executive Office should document the determination. The guidance should be in effect until applicable mission orders are issued or updated.

USAID/Afghanistan immediately survey its records of all active personal services contractor positions to confirm that valid classification reports are on file and document the results.

USAID/Afghanistan improve records management by adding new controls over classification files for personal services contractor positions.

USAID/Afghanistan verify that any future contract awarded for the program administration and budget team leader position reflects its correct market value of General Schedule-13 grade level as determined by the classification report on file.

USAID/Afghanistan immediately classify the intermittent/remote senior acquisition and assistance technical adviser position.

USAID/Afghanistan conduct a comprehensive analysis of justifications for sole-sourced personal services contracts after 2009 and document the results. If it discovers additional deficiencies, the mission should issue written guidance on justifications for other than full and open competition for personal services contracts.

USAID/Cambodia work with the contractor to implement a plan to engage more provincial government staff members in program activities and provide them with regular activity reports.

USAID/Cambodia require the contractor to work with community organizations to implement a community's expected contribution regarding the patrol boats.

USAID/Cambodia work with the contractor to implement a transition strategy for community forestry organizations involved in tree nurseries to improve their sustainability after program support ends.

USAID/Cambodia work with the contractor to implement a plan that will identify and focus program resources on a greater number of poor beneficiaries.

USAID/Cambodia work with the contractor to determine and document what contract requirements need to be changed, and modify the contract accordingly.

USAID/Cambodia review the scholarship program and determine whether the remaining $2.6 million in funds could be reprogrammed or deobligated from the contract.

USAID/Cambodia provide clear written guidance to Fintrac Inc. to adhere to the branding and marking requirements in the Helping Address Rural Vulnerabilities and Ecosystem Stability Program contract in the absence of any approved branding and marking contract modification or other official guidance.

USAID/Cambodia obtain written guidance from the regional legal advisor regarding the propriety of the program's agricultural economist/deputy chief of party serving as president of the Cambodian Economic Association.

USAID/Cambodia determine the allowability of $82,625 in questioned costs (unsupported) and recover from the Helping Address Rural Vulnerabilities and Ecosystem Stability Program, as appropriate, any amounts determined to be unallowable.

USAID/Haiti implement a plan to address the remaining project implementation period and budget, and determine the impact on achievement of project goals.

USAID/Haiti, in conjunction with Management Sciences for Health, implement a sustainability plan as described in the agreement.

USAID/Haiti require Management Sciences for Health to implement a plan to address its compliance with family planning regulations.

USAID/Malawi implement a site visit checklist that includes procedures for periodically reviewing source documentation and data collection processes.

USAID/Malawi conduct a new data quality
assessment of any Wellness and Agriculture for Life Advancement Program performance indicators reported externally and verify that Catholic Relief Services corrects any deficiencies identified.

The Office of Food for Peace determine the allowability of $15,590 in unsupported questioned costs arising from unsupported food aid distributions and recover from Catholic Relief Services any amounts determined to be unallowable.

The Office of Food for Peace implement a plan with milestones to strengthen internal controls over food aid distributed under the Wellness and Agriculture for Life Advancement Program.

The Office of Food for Peace contract an independent auditing firm to conduct an audit of the Wellness and Agriculture for Life Advancement Program's expenditures in Malawi.

USAID/Malawi implement a site visit schedule, including unannounced visits, so mission staff and partners visit and evaluate all USAID-supported storage facilities regularly.

The Office of Food for Peace determine the allowability of $2,445,808 in unsupported questioned costs arising from unsupported compensation and recover from Catholic Relief Services any amounts determined to be unallowable.

USAID/Malawi determine the allowability of
$65,425 in unsupported questioned costs arising from unsupported compensation and recover from Total Land Care any amounts determined to be unallowable.

Office of Food for Peace verify that Catholic Relief Services corrects the instance of material noncompliance: time sheets not correctly maintained by subrecipients.

USAID/Malawi verify that Total Land Care
corrects the instance of material noncompliance: time sheets not correctly maintained.

USAID Office of Food for Peace determine the allowability of $13,408 in ineligible questioned costs for audits that did not meet USAID's standards and recover from Catholic Relief Services any amount determined to be unallowable.

USAID Office of Food for Peace verify that Catholic Relief Services corrects the instance of material noncompliance: required audits of its non-U.S. subrecipients under the Wellness and Agriculture for Life Advancement Program not conducted.

USAID Office of Food for Peace require Catholic Relief Services to implement a plan with milestones to verify that its non-U.S. subrecipients under the Wellness and Agriculture for Life Advancement Program conduct required audits in the future.

USAID/Malawi implement a site visit checklist that includes procedures for monitoring compliance with branding and marking requirements.

USAID/East Africa implement a plan to perform and document periodic site visits to verify program implementation.

USAID/East Africa implement plans and procedures to schedule data quality assessments so they do not conflict with other major deadlines and verify data with source documentation at field sites during future data quality assessments.

USAID/Indonesia revise the contract's technical requirements to incorporate reasonable expectations of accomplishments that can be attributed to the project and to remove those that cannot.

USAID/Indonesia modify the project's performance monitoring plan to include performance indicators that are defined explicitly and sufficiently reflect the intended accomplishments under each result area. Performance indicators measuring accomplishments not clearly attributable or relevant should be removed.

USAID/Indonesia direct the contractor to revise its management information system and data processing procedures so that results are reported accurately.

USAID/Indonesia determine the accuracy and reliability of the results tracked in the contractor's revised management information system through substantive testing and document the results.

USAID/Indonesia work with the contractor to implement an action plan clarifying the project's support for multi-stakeholder forums so they can contribute substantively to project objectives.

USAID/Indonesia complete all contractor performance reviews for the first 2 years of project implementation.