Recommendation Dashboard

USAID/Haiti implement a plan to address the remaining project implementation period and budget, and determine the impact on achievement of project goals.

USAID/Haiti, in conjunction with Management Sciences for Health, implement a sustainability plan as described in the agreement.

USAID/Haiti require Management Sciences for Health to implement a plan to address its compliance with family planning regulations.

USAID/Malawi implement a site visit checklist that includes procedures for periodically reviewing source documentation and data collection processes.

USAID/Malawi conduct a new data quality
assessment of any Wellness and Agriculture for Life Advancement Program performance indicators reported externally and verify that Catholic Relief Services corrects any deficiencies identified.

The Office of Food for Peace determine the allowability of $15,590 in unsupported questioned costs arising from unsupported food aid distributions and recover from Catholic Relief Services any amounts determined to be unallowable.

The Office of Food for Peace implement a plan with milestones to strengthen internal controls over food aid distributed under the Wellness and Agriculture for Life Advancement Program.

The Office of Food for Peace contract an independent auditing firm to conduct an audit of the Wellness and Agriculture for Life Advancement Program's expenditures in Malawi.

USAID/Malawi implement a site visit schedule, including unannounced visits, so mission staff and partners visit and evaluate all USAID-supported storage facilities regularly.

The Office of Food for Peace determine the allowability of $2,445,808 in unsupported questioned costs arising from unsupported compensation and recover from Catholic Relief Services any amounts determined to be unallowable.

USAID/Malawi determine the allowability of
$65,425 in unsupported questioned costs arising from unsupported compensation and recover from Total Land Care any amounts determined to be unallowable.

Office of Food for Peace verify that Catholic Relief Services corrects the instance of material noncompliance: time sheets not correctly maintained by subrecipients.

USAID/Malawi verify that Total Land Care
corrects the instance of material noncompliance: time sheets not correctly maintained.

USAID Office of Food for Peace determine the allowability of $13,408 in ineligible questioned costs for audits that did not meet USAID's standards and recover from Catholic Relief Services any amount determined to be unallowable.

USAID Office of Food for Peace verify that Catholic Relief Services corrects the instance of material noncompliance: required audits of its non-U.S. subrecipients under the Wellness and Agriculture for Life Advancement Program not conducted.

USAID Office of Food for Peace require Catholic Relief Services to implement a plan with milestones to verify that its non-U.S. subrecipients under the Wellness and Agriculture for Life Advancement Program conduct required audits in the future.

USAID/Malawi implement a site visit checklist that includes procedures for monitoring compliance with branding and marking requirements.

USAID/East Africa implement a plan to perform and document periodic site visits to verify program implementation.

USAID/East Africa implement plans and procedures to schedule data quality assessments so they do not conflict with other major deadlines and verify data with source documentation at field sites during future data quality assessments.

USAID/Indonesia revise the contract's technical requirements to incorporate reasonable expectations of accomplishments that can be attributed to the project and to remove those that cannot.

USAID/Indonesia modify the project's performance monitoring plan to include performance indicators that are defined explicitly and sufficiently reflect the intended accomplishments under each result area. Performance indicators measuring accomplishments not clearly attributable or relevant should be removed.

USAID/Indonesia direct the contractor to revise its management information system and data processing procedures so that results are reported accurately.

USAID/Indonesia determine the accuracy and reliability of the results tracked in the contractor's revised management information system through substantive testing and document the results.

USAID/Indonesia work with the contractor to implement an action plan clarifying the project's support for multi-stakeholder forums so they can contribute substantively to project objectives.

USAID/Indonesia complete all contractor performance reviews for the first 2 years of project implementation.

USAID/Ghana require Cooperative for Assistance and Relief Everywhere to revise the implementation work plan for the districts where project implementation is taking place and confirm that activities are implemented in a logical, timely manner.

USAID/Ghana require Cooperative for Assistance and Relief Everywhere to implement a process to confirm that feedback from district offices provided to its officials is documented, acted upon, and resolved in a timely manner.

USAID/Ghana implement policies and procedures to include data verification as part of performance monitoring site visits.

USAID/Ghana require Cooperative for Assistance and Relief Everywhere implement a plan to confirm that head teachers are using the appropriate supervision and monitoring techniques learned in training, and document the results.

USAID/Ghana determine the allowability of $384,085 in questioned cost-sharing contributions and recover from Cooperative for Assistance and Relief Everywhere any amounts determined to be unallowable.

USAID/Ghana review Cooperative for Assistance and Relief Everywhere's other cost-share contributions, disallow any contributions deemed inappropriate, and implement a plan that requires the partner to contribute its share by the project's end date.

USAID/Ghana revise its performance management plan for the Partnership for Accountable Governance in Education project to include performance indicators that measure intended project outcomes annually.

USAID/Ghana review the performance management plan for the Partnership for Accountable Governance in Education project to make sure all indicators are defined clearly and have reference sheets, and document the results.

USAID/Philippines determine the allowability and recover, as appropriate, questioned costs of $1,412,114 ($271,581 ineligible and $1,140,533 unsupported) detailed on pages 2-3 of this memorandum.

USAID/Philippines determine the allowability and recover, as appropriate, questioned cost-sharing contributions of $671,298 (unsupported) and a shortfall in cost-sharing contributions of $38,468 (ineligible) detailed in Finding No. 2 on pages 82-84 of the report.

USAID/Lebanon collect and document data on the number of jobs created separately from data on the number of jobs maintained.

USAID/Lebanon implement a method or formula to measure income proxies of borrowers.

USAID/Lebanon define in writing "job created" for micro-finance reporting purposes.

USAID/Lebanon implement monitoring procedures to track micro-finance partner progress toward sustainability.

USAID/Lebanon amend the Lebanon Investment in Microfinance program monitoring and evaluation plan to include an indicator measuring training results.

USAID/Lebanon collect and evaluate training outcome data already available with International Executives Service Corps.

USAID/South Sudan finalize a monitoring and evaluation mission order to assist the program office and technical team in collecting and analyzing performance indicator data that supports decision making on the project's operations and effectiveness.

USAID/South Sudan conduct an Agency-contracted audit to determine whether billing under the Core Institutional Structures Project between 2010 and the end of the project complied with contract requirements.

USAID/South Sudan implement a written policy to periodically review Deloitte's administrative controls and support for expenses charged to USAID.

USAID/South Sudan determine the allowability of $604,990 in questioned costs ($601,990 ineligible and $3,000 unsupported) and recover from Deloitte Consulting any amounts determined to be unallowable.

USAID/South Sudan issue a mission order addressing gender integration.

USAID/South Sudan appoint a mission gender adviser to assist mission staff in implementing the Gender Equality and Female Empowerment Policy.

USAID/South Sudan implement written plans to integrate gender into each of the successor projects to the Core Institutional Structures Project.

USAID/Egypt's regional contracting office, in
coordination with USAID/Lebanon, modify the contract, indicating that the primary focus of the program is on potable water activities and not wastewater activities, and adjust the contract deliverables accordingly.

USAID/Lebanon implement a plan to help each water establishment develop written scopes of work and/or other contracting procedures so they can sign operation and maintenance contracts with firms and individuals before USAID/Lebanon finishes a construction activity or an infrastructure improvement.

USAID/Egypt's regional contracting office, in
coordination with USAID/Lebanon, realign the program budget to include all $12.1 million subcontract costs in one budget category.

USAID/Egypt's financial management office, in coordination with USAID/Lebanon, specify in writing the voucher examiner's and contracting officer's representative's responsibilities and the type of documents each one should verify.

USAID/Egypt's regional contracting office determine the allowability of $1,322,281 in unsupported questioned costs and recover from Development Alternatives Inc. any amount determined to be unallowable.

USAID/Egypt's regional contracting office determine the allowability of the fixed fee of $32,272 and recover from Development Alternatives Inc. any amount determined to be unallowable.

USAID/Lebanon, in coordination with Development Alternatives Inc., adjust in writing targets, indicator definitions, and reported results to measure the program's results more accurately.

USAID/Bolivia, in conjunction with PROSALUD, complete Promeso's monitoring and evaluation plan, which will define clearly each indicator and its target, source, and method for data collection.

USAID/Bolivia, in conjunction with PROSALUD, implement a validation and verification process for Promeso's indicators.

USAID/Bolivia work with PROSALUD to complete Promeso's management and sustainability plan.

USAID/Bolivia help PROSALUD implement effective controls and procedures to avoid unpaid debts, reconcile the accounting records to determine the exact amounts each distributor owes, and collect those amounts.

USAID/Bolivia assign an independent party to conduct the data quality assessment for Promeso.

USAID/Bolivia, in conjunction with PROSALUD, verify in writing that all necessary training information is entered into USAID's Training Results and Information Network, and reported in the progress reports for the Healthy Communities Project.

USAID/Bolivia provide and document training to its staff and implementing partners on how to use and report results in USAID's Training Results and Information Network.

USAID/Bolivia determine in writing who will
monitor USAID's Training Results and Information Network for the mission, and implement a verification process to confirm that the information entered and reported is accurate.

USAID/Bolivia review reporting requirements,
confirm in writing that all required documents have been submitted to USAID's Development Experience Clearinghouse, and identify and document individuals to serve as liaisons to the clearinghouse unit.

USAID/Bolivia require PROSALUD to include in its progress reports a cumulative list of reports, studies, and documents that have been submitted to USAID's Development Experience Clearinghouse.