Recommendation Dashboard

USAID/Nigeria develop a plan with a timetable to conduct training for all administrative staff and health workers responsible for collecting, compiling, and reporting site data.

USAID/Nigeria develop a plan for cross-checking and verifying reported data used to make management decisions and maintain support of their verification of reported results.

USAID/Nigeria, in conjunction with its implementing partners and the procurement agent, develop an action plan timetable to reevaluate internal controls over commodities management and address the inventory management deficiencies noted during the audit. The action plan should also include activities for raising mission management's and partners' awareness of the necessity of a proactive control environment.

USAID/Nigeria, in conjunction with its implementing partners, review the unsecured items valued at $57,000 and identify any expired or damaged commodities for disposal and unexpired and usable commodities for redistribution to beneficiaries.

USAID/Nigeria determine the allowability of $39,720 in unsupported questioned costs, as identified in the audit report, and recover from the implementing partner any amounts determined to be unallowable.

USAID/Dominican Republic, in conjunction with its counterparts in the Government of the Dominican Republic, develop and implement a plan of action to address improved testing and counseling for pregnant women.

USAID/Dominican Republic develop specific procedures to require that the contracting officer's technical representative and activity manager document the cross-checking and verification of reported data used to make management decisions and maintain support of their verification of reported results.

USAID/Dominican Republic develop and implement a plan to regularly perform and document site visits that includes assessing progress, validating reported data, and verifying partners' monitoring of service providers.

USAID/Dominican Republic establish and implement procedures to require completion of data quality assessments for all performance indicators before the results are submitted for publication in annual or external reports in accordance with applicable guidance.

USAID/Dominican Republic complete and implement an updated performance management plan for its prevention of mother-to-child transmission activities.

USAID/Egypt coordinate with USAID/Jordan to determine the allowability of $3,706 paid to cover travel expenses for the employee's spouse and issue a bill for collection for amounts deemed unallowable.

USAID/Egypt request that employees submit signed written statements to the Office of Financial Management to recertify continued eligibility for separate maintenance allowance benefits prior to processing payments.

USAID/Egypt determine the allowability of $1,049 paid in excess separate maintenance allowance benefits and issue a bill for collection for any amounts deemed unallowable.

USAID/Egypt document the use of the appropriate grant form to terminate separate maintenance allowance benefits, as required.

USAID/West Bank and Gaza determine the allowability of $1,090 paid in excess of separate maintenance allowance paid and issue a bill for collection for any amounts deemed unallowable.

USAID/West Bank and Gaza document the use of the appropriate grant form to terminate separate maintenance allowance benefits, as required.

USAID/West Bank and Gaza determine the allowability of $1,525 and other separate maintenance allowance benefits paid after June 2009 to the employee and issue a bill for collection for amounts deemed unallowable.

USAID/West Bank and Gaza document direction to the human resources' staff to submit requests for separate maintenance allowance benefits for all employees to USAID/Washington's Office of Human Resources for approval.

USAID/Egypt's Offices of Human Resources and Financial Management establish internal controls that require documentation of separate maintenance allowance start and end dates.

USAID/West Bank and Gaza's Office of Financial Management develop procedures to ensure that separate maintenance allowance payments are accurately recorded and adequately tracked in its official accounting systems records.

USAID/Egypt notify its staff about the required use of the updated separate maintenance allowance grant application and required appropriate signatures of eligible family members prior to processing applications and making payments.

USAID/Jordan notify its staff about the required use of the updated separate maintenance allowance grant application and required appropriate signatures of eligible family members prior to processing applications and making payments.

USAID/West Bank and Gaza notify its staff about the required use of the updated separate maintenance allowance grant application and required appropriate signatures of eligible family members prior to processing applications and making payments.

Office of the Chief Financial Officer reimburse its Recovery Act obligations for the $7,860 that was incorrectly paid out of the American Recovery and Reinvestment Act Funds.

Office of the Chief Financial Officer augment its procedures to review, approve and pay ARRA invoices to ensure that the amount of each invoice is reconciled to the total of the Contract Line Item Numbers outlined on the documentation that supports the invoice amount, before the invoice is recorded in the general ledger.

USAID/Guyana require its contractors to develop and implement written procedures for subgrantees' work plans that include approved targets tied to USAID/Guyana's HIV/AIDS program's overall targets.

USAID/Guyana require its contractors to develop and implement a written plan that includes procedures for monitoring subgrantees and for confirming that results are accurate and supported by source documentation.

USAID/Guyana provide and document training and administrative guidance to the Ministry of Health in preparing support documentation that requires the submission of accurate, well-documented results, and

USAID/Guyana report any limitations on data quality when reporting results from the Ministry of Health.

USAID/Guyana provide training to its subgrantees regarding the appropriate methodology to use to calculate and report their results for outreach activities to avoid double-counting and

USAID/Guyana request written reclarification from the Office of the U.S. Global AIDS Coordinator regarding the use of mass-media efforts for outreach results reporting.

USAID/Guyana require its institutional contractor, Community Support and Development Services, Inc., to establish and document a standard code of conduct for all subgrantees with activities affecting orphans and vulnerable children, outlining appropriate and inappropriate conduct in dealing with children in the program.

USAID/Guyana, in the fiscal year 2010 subagreements, include provisions and minimum requirements for cost-sharing contributions.

USAID/Angola develop and implement a plan with milestones to track progress toward meeting its President's Malaria Initiative impact indicators and the overall President's Malaria Initiative goal of reducing malaria-related mortality by 50 percent.

USAID/Angola execute a formal written agreement with the Government of Angola to define responsibilities and accountability over President's Malaria Initiative commodities and clarify the means of recourse in the event of loss.

USAID/Angola recover the estimated $642,706 value for the President's Malaria Initiative commodities already lost.

USAID/Angola reassess and document its policy of assigning the storage and distribution of President's Malaria Initiative commodities to the Government of Angola and decide whether it should continue this policy in light of the significant losses experienced to date.

USAID/Angola develop and implement a written plan to minimize the risk of additional losses of President's Malaria Initiative commodities.

USAID/Angola reassess and document the risk of loss in its current distribution arrangements for mosquito nets including the implementation of additional controls to ensure that the nets reach the intended beneficiaries.

USAID/Angola determine and document the impact of the overstated cases of malaria on its reporting on achievement targets for President's Malaria Initiative goals and intermediate results.

USAID/Angola document and implement use of accurate baseline and results data to report on the impact of its Presidential Malaria Initiative activities on the malaria mortality and morbidity rate in Angola.

USAID/Bangladesh require Chemonics International, Inc. to develop and implement a USAID-approved Use of Program Income Plan that will assist the Smiling Sun Franchise Program to achieve the objective of maintaining and expanding a financially sustainable network of nongovernmental organizations' franchise clinics. In addition, the plan should include procedures for handling competition from other health care organizations that provide some free health services and details as to how the nongovernmental organizations' franchise clinics can generate more revenue to help individual clinics become more self sufficient.

USAID/Haiti obtain quarterly reports on the percentage of distribution sites that have run out of food during the previous quarter and document agreement on actions to address these shortages.

USAID/Haiti obtain quarterly reports on the percentage of distribution sites that were not in compliance with approved ration sizes during the previous quarter and document agreement on actions to address these cases.

USAID/Haiti obtain written evidence that its cooperating sponsor has provided training to the staff at Pwoje Espwa distribution center regarding inventory controls and program policies and procedures.

USAID/Haiti obtain written evidence that its cooperating sponsor has obtained restitution and taken mission-approved legal action in response to the theft of food from Pwoje Espwa.

USAID/Haiti document and verify that its cooperating sponsors (a) have developed a complete beneficiary database and are using it to print lists of eligible beneficiaries prior to each distribution, and (b) have developed and implemented written procedures for food distribution.

USAID/Afghanistan develop a plan that will provide sufficient work time for the agreement officer's technical representative assigned to the Afghan Civilian Assistance Program to properly monitor and evaluate the programmatic needs for the program so that it can be implemented effectively and on schedule.

USAID/Afghanistan require the International Organization for Migration to adhere to a schedule in preparing and submitting the required planning and program reporting documents, such as implementation plans, monitoring and evaluation plans, and program reports to help the mission monitor and evaluate the implementation of the Afghan Civilian Assistance Program.

USAID/Afghanistan require the International Organization for Migration to take appropriate action to adequately staff the Afghan Civilian Assistance Program at a level sufficient to provide timely and effective assistance to eligible beneficiaries.

USAID/Afghanistan require the International Organization for Migration to review its policy on the eligibility period for which applicants under the Afghan Civilian Assistance Program can apply and receive benefits to determine whether a more appropriate eligibility period should be used.

USAID/Afghanistan require the International Organization for Migration to review its policy on completed and closed-out grants to determine whether the policy should be revised, and, if appropriate, revise the policy in order that completed grants can be closed out more rapidly.

USAID/Afghanistan require the International Organization for Migration to review its policy on the acceptance of identification from applicants under the Afghan Civilian Assistance Program to determine whether the policy should be revised and, if appropriate, revise the policy to require that national identity cards be used for identification.

USAID/Afghanistan require the International Organization for Migration to review its procedures on the distribution of education and tailoring kits to program beneficiaries, under the Afghan Civilian Assistance Program, to determine whether the kits are being distributed expeditiously and, if not, initiate actions to remedy the distribution.

USAID/Egypt disclose in its performance management plan that the performance result for the financial services project is attributable to cumulative data compiled from multiple sources.

USAID/Egypt develop a plan to verify and document reported results periodically.

USAID/Egypt develop a justification based on a cost-benefit analysis of the registry office's workload data prior to investing any additional foreign assistance funds into automated property registration activities.