Recommendation Dashboard

USAID/Tanzania develop a plan, with milestones, targets, and tracking mechanisms, to reduce the proportion of interactive radio instruction sites that normally meet outside; and

USAID/Tanzania develop a plan, with milestones, targets, and tracking mechanisms, to increase the percentage of enrolled students attending interactive radio instruction.

USAID/Tanzania, in coordination with the appropriate government authorities, develop a plan to address the issues raised by government teachers that hinder the utilization of basic education program resources.

USAID/Tanzania determine whether the Roots & Shoots environmental education program meets the core objectives of the basic education program, and, if not, reprogram the unexpended balance of $1,225,716 in a way that better aligns with the program's objectives.

USAID/Tanzania develop policies and procedures to help ensure that supervisory review is conducted of worksheets and other supporting documentation used to prepare the basic education section of the annual performance report and

USAID/Tanzania develop policies and procedures to help ensure that evidence of (the supervisory review, as mentioned in Rec. 4.1) is documented.

USAID/Tanzania develop a schedule of monitoring visits to be conducted by members of the basic education team, with a specific set of data quality checks to be conducted by each individual traveler, and

USAID/Tanzania revise Mission Order No. 10-3 and the Activity Visit Information Checklist to specify that selected reported data be verified against supporting documentation.

USAID/Tanzania request guidance from the Office of the Director of U.S. Foreign Assistance on the interpretation and reporting of standard indicators applicable to its basic education program and

USAID/Tanzania develop policies and procedures to help ensure that all basic education program implementing partners uniformly interpreted those indicators.

USAID/Tanzania update the basic education program performance management plan and revise it to include performance indicators that measure intended program outcomes.

USAID/Tanzania develop policies and procedures to help ensure that the basis for establishing targets in both the performance management plan and the annual performance report is adequately documented in official activity files.

USAID/Tanzania develop policies and procedures to help ensure that the required provision concerning the implementation of Executive Order 13224 is included in all agreements and subawards.

USAID/Tanzania determine whether its recipients' subawards contain the required provision concerning the implementation of Executive Order 13224 and require that the recipients incorporate the required provision into any subawards in which it was omitted.

USAID/Egypt, in collaboration with the Office of Middle East Programs, develop a performance management plan as required by USAID Automated Directives System 201.

USAID/Egypt, in collaboration with the Office of Middle East Programs, develop and/or revise performance indicators to ensure that they effectively measure the performance of the Office of Middle East Programs' activities as required by USAID Automated Directives System 203.

USAID/Colombia, in coordination with its implementing partner and the Government of Colombia, augment the membership of the Inter -institutional Committee for Early Warnings to include members from the independent oversight and control branch of the Colombian State, such as the National Ombudsman and the Inspector General and charge them with oversight of the committee's operations.

USAID/Colombia, in coordination with its implementing partner and the National Ombudsman, ensure that the Early Warning System makes risk reports available to the public on a timely basis by posting them on the Internet and/or publishing them while keeping reasonable confidentiality and security needs in mind.

USAID/Colombia, in coordination with its implementing partner, the Government of Colombia, and the National Ombudsman, implement procedures for more timely and effective two-way communication between the Inter-institutional Committee for Early Warnings and the Early Warning System.

USAID/Colombia, in coordination with its implementing partner and the National Ombudsman, ensure that the Early Warning System establishes internal timelines for preparing and forwarding risk reports.

USAID/Colombia exercise its influence with the Government of Colombia and civil society organizations to encourage them to resume work on the National Action Plan for human rights within the framework of the Coordination Level, while discouraging initiatives to narrow participation in the Natonal Action Plan for human rights process.

USAID/Colombia, in coordination with its implementing partner, reprogram the $396,943 for the activities of the assistance program for at-risk communities to other efforts that will produce more significant results.

USAID/Colombia develop a performance management plan for the human rights program.

USAID/Colombia, in conjunction with its implementing partner, develop and implement a system to reasonably ensure that reported information is accurate.

USAID/Colombia provide limited access to the Agency's Training Results and Information Network (TraiNet) for contractors who report on training so that the initial data entry can be done by them before being reviewed by the appropriate USAID/Colombia staff.

USAID/Iraq require its implementing partners to establish procedures to monitor the reporting of serious incidents to ensure that such incidents are properly reported.

USAID/Iraq require its implementing partners to notify the mission of all serious incidents by including the mission in the reporting of these incidents.

USAID/Honduras ensure that awards to support DR-CAFTA implementation under the new strategy clearly describe the activities to be supported and the higher-leval results they will contribute to.

USAID/Honduras, under its new strategy, finance an assessment or study to develop a prioritized list of actions needed to implement DR-CAFTA.

USAID/Honduras develop a performance management plan for its Trade, Investment, and Competitiveness program in line with its new strategy.

USAID/Honduras develop performance indicators to measure accomplishment of higher-level outcomes and lower-level outputs under its new strategy plan for its Trade, Investment, and Competitiveness program.

USAID/Honduras review USAID directives and guidance regarding data quality assessments and conduct data quality assessments of each indicator under the new strategy plan for its Trade, Investment, and Competitiveness program in accordance with these directives and guidance.

USAID/Honduras establish procedures requiring cognizant technical officers to periodically verify results reported by partners under the Trade, Investment, and Competitiveness program.

USAID/Honduras review USAID directives and guidance and develop mission procedures to ensure that portfolio review requirements are met.

USAID/Honduras correct its reporting on the FY 2007 performance indicators for the Trade, Investment, and Compehtitiveness program.

USAID/Southern Africa formulate policies and procedures to help ensure that due diligence is exercised in making management decisions, that management decisions are well reasoned and that management decisions are well documented.

USAID/Southern Africa develop and implement a plan to periodically assess a sample of management decisions to ensure that due diligence is exercised in making management decisions, that management decisions are well reasoned and that management decisions are well documented.

USAID/Southern Africa remind its contract and agreement officers of the importance of maintaining timely and sufficient documentation in the official files to provide a complete background as a basis for informed decisions, support actions taken by the contracting/agreement officer, provide information for reviews and investigations, and furnish essential facts in the event of litigation or congressional inquiries.

USAID/Southern Africa ensure that all documentation relevant to management decisions reviewed in this audit be incorporated into the official agreement files.

USAID/Southern Africa establish procedures to ensure that all delinquent recipient contracted audits are completed in accordance with USAID policies and procedures, including periodically educating cognizant technical officers and recipients as to (1) USAID's audit requirements and their roles in the audit process, (2) techniques that can be used to expedite the completion of audits, and (3) their need to monitor the audit process.

USAID/Southern Africa establish policies and procedures that provide the mission director with a monthly executive report that reflects the implementation of the mission's audit plan by team, identifies delinquent and potentially delinquent audits, and highlights actions that must be taken to address delinquent and potentially delinquent audits.

USAID/Southern Africa obtain and submit final audit reports for all delinquent audits.

USAID/Brazil obtain evidence that the International Institute of Education of Brazil (IEB), the Institute of Environmental Research in the Amazon (IPAM), and the World Wildlife Fund Brazil (WWF-Brazil) have corrected the monitoring and accountability issues discussed in this finding.

USAID/Brazil establish internal controls that will prevent the recurrence of the types of monitoring and accountability issues discussed in this finding.

USAID/Brazil remind its partners of the requirement to submit all subawards for cognizant technical officer approval.

USAID/Brazil require an audit of Instituto Florestal Tropical's reconstructed accounting records for fiscal years 2005 and 2006 as well as its accounting records for fiscal year 2007 related to USAID funds.

USAID/Brazil send the replacement cognizant technical officers to attend the required training and familiarize themselves with the roles and responsibilities outlined in the Automated Directives System, the cognizant technical officer designation letter, and the award agreements.

USAID/Brazil's environment program establish procedures to ensure adequate oversight of its projects. At a minimum, all travel vouchers should be accompanied by a site visit report, and a site visit checklist should be used that includes verification of reported results.

USAID/Brazil revise its current performance indicators so that they (1) are precisely defined and (2) better reflect the progress of its partners' activities.

USAID/Brazil develop an appropriate performance indicator to measure the economic benefits of the USAID/Brazil environment program or reinstate the previously used indicator " Increase in the volume of revenues from sale of sustainable goods and environmental services benefiting poor, rural communities. "

The agreement officer review the conditions under which the active cooperative agreements managed by the USAID/Brazil environment program office were awarded and determine if the awards should be re-competed under a Request for Application or other mechanism.

The agreement officer and USAID/Brazil establish procedures to ensure that future award processes are not compromised.

USAID/Brazil establish procedures to report results in its annual operating reports that are accurate, complete, supported with adequate documentation, and clearly linked to USAID funding.

USAID/Brazil obtain the necessary training data on its environmental activities from its partners from fiscal year 2004 to present and input these data into the USAID training network.

USAID/Brazil institute procedures to collect and input training data into the USAID training network quarterly.

USAID/Sudan develop and implement a plan, with milestones, to provide training to all implementing partners and service providers on how to (a) property record and report on program results, (b) maintain source documents, and (c) avoid mathematical errors.

USAID/Sudan establish procedures to ensure that reported results from implementing partners meet validity, reliability and timeliness standards.

USAIDISudan (a) establish procedures requiring senior mission management review and approval of final performance management plans and (b) review and approve the performance management plan for the education program.

USAJD/Sudan strengthen its procedures to ensure that all of its data quality assessments include a thorough review of data validity and reliability.

USAID/Sudan establish procedures that require the regular confirmation of data validity and reliability, as well as adequate reporting systems, for results during site visits at all implementing partners and service providers.

USAID/Sudan establish procedures requiring that the confirmation of data validity and reliability during site visits be documented in site visit reports.
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USAID/Bolivia determine the allowability with regard to the unsupported questioned costs of $79,285 and recover from Engendered Health the amount determined to be unallowable.

USAID/Bolivia determine the allowability of $134,309 in unsupported cost sharing contributions and $229,500 in ineligible required cost sharing contributions that were not made as of June 30, 2008 and recover from Engender Health the amount determined to be unallowable

USAID/Bolivia determine the allowability with regard to the 12.5 percent of ineligible questioned salary cost in the amount of $76,343 as well as associated indirect costs totaling $59,072 and recover from Engender Health the amount determined to be unallowable.

USAID/Bolivia determine the allowability of unsupported salary in the amount of $26,400 as this is deemed a questioned cost as well as associated indirect costs of $20,427 and recover from Engender Health the amount determined to be unallowable.

USAID/Bolivia determine the allowability of the 50 percent of temporary office costs deemed an ineligible questioned cost in the amount of $1,397 as well as associated indirect costs totaling $297 and recover from Engender Health the amount determined to be unallowable.

USAID/Bolivia determine the allowability with regard to all consulting expenses above $500 totaling $261,184 for cooperative agreement 511-A-00-06-00210-00 as these are deemed to be ineligible questioned costs as well as the associated indirect costs of $55,684 and recover from Engender Health the amount determined to be unallowable.

USAID/Washington (Global Health) determine the allowability with regard to all consulting expenses above $500 totaling $411,653 for the global agreement GPO-A-00-03-00006-00 as these are deemed ineligible questioned costs and the associated indirect cost rates coming to $87,764 and recover from Engender Health the amount determined to be unallowable.

The agreement officer for the Global Field Support agreement no. GPO-A-00-03-00006-00 determine the allowability with regard to ineligible questioned costs of $4,000, as well as the related estimated indirect costs of $852 and recover from Engender Health the amount determined to be unallowable.

We recommend that the Millennium Challenge Corporation's vice president, Department of Compact Implementation, revise the two indicators-percentage of MCA-Honduras loan portfolio at risk and funds lent from MCA-Honduras to financial institutions-to reflect MCC's and MCA-H's revision of the Farmers Access to Credit activity.

We recommend that the Millennium Challenge Corporation's vice president, Department of Compact Implementation, analyze the Rural Development Project, Farmer Training and Development Activity to explain what contributed to the increased income of beneficiaries and document the analysis.

We recommend that the Millennium Challenge Corporation's vice president, Department of Compact Implementation, develop a strategy to resolve budget shortfalls when they occur.

We recommend that the Millennium Challenge Corporation's vice president, Department of Compact Implementation, clarify MCC's expectations on roles and responsibilities of the MCA Monitoring and Evaluation function, specifically on the use of monitoring as a management tool.

We recommend that the Millennium Challenge Corporation's vice president, Department of Compact Implementation, issue guidance by December 31, 2008 on reporting requirements for performance deviations from the targets established in its Monitoring and Evaluation Plans.