Recommendation Dashboard

USAID/Nigeria identify their employees' E2 Solutions Travel System training needs in writing.

USAID/Bangladesh identify their employees' E2 Solutions Travel System training needs in writing.

USAID/Democratic Republic of Congo identify their employees' E2 Solutions Travel System training needs in writing.

USAID/Nigeria develops and executes plans to implement the exclusive use of E2 Solutions Travel System for temporary duty travel.

USAID/Bangladesh develops and executes plans to implement the exclusive use of E2 Solutions Travel System for temporary duty travel.

USAID/Democratic Republic of Congo develops and executes plans to implement the exclusive use of E2 Solutions Travel System for temporary duty travel.

USAID/Nigeria develops and implements a plan to retain E2 Solutions Travel System expertise when employees leave the mission.

USAID/Bangladesh develops and implements a plan to retain E2 Solutions Travel System expertise when employees leave the mission.

USAID/Democratic Republic of Congo develops and implements a plan to retain E2 Solutions Travel System expertise when employees leave the mission.

Travel and Transportation Division provide and document E2 Solutions Travel System training to staff members at USAID missions in Nigeria, Bangladesh, and the Democratic Republic of Congo in response to their identified needs.

Travel and Transportation Division conduct and document an assessment to determine the number of additional missions currently not using E2 Solutions Travel System and develop a plan for them to implement exclusive use of the system.

USAID/Nigeria collaborate with information technology personnel at the mission or in Washington to assess connectivity problems related to the use of E2 Solutions Travel System and implement a plan to enable the system to become operational.

USAID/West Bank and Gaza require that equipment procured for the Palestinian Health Sector Reform
and Development Project be released and used for its intended purpose.

USAID/West Bank and Gaza establish mechanisms in the Palestinian Health Sector Reform and Development Project to obtain agreement with the Minister of Health on the implementation of project activities and establish basic rules with the Minister of Health to implement activities in a way that is consistent with the project's goals.

USAID/West Bank and Gaza establish management controls for documentation of significant agreements with implementers and government officials regarding the implementation of project activities for the Palestinian Health Sector Reform and Development Project.

USAID/West Bank and Gaza develop and implement a plan with milestones to establish management controls over documentation and supervisory review of data reported under the Palestinian Health Sector Reform and Development Project.

USAID/West Bank and Gaza verify and correct in writing any errors in the reported data for the Palestinian Health Sector Reform and Development Project and document revisions in the USAID/West Bank and Gaza data tracking system.

USAID/West Bank and Gaza establish management controls to verify that Palestinian Health Sector Reform and Development Project publications are accurate and update its published information accordingly.

USAID/West Bank and Gaza determine the extent of the inaccuracies in the implementer's trainee database and require the implementer to correct any information found to be inaccurate.

USAID/West Bank and Gaza require the implementer to establish controls over the accuracy of the data in the implementer's trainee database, including regular follow-up on trainees pending antiterrorism vetting.

USAID/Haiti complete anddocument a needs assessment and cost-benefit analysis to determine the correct number and appropriate location for the Community Health and AIDS Mitigation Project's community service delivery points.

USAID/Haiti, after conducting the assessment and analysis, modify the agreement with Family Health International in writing to reflect the changes in the number of community service delivery points and other major project targets and adjust the budget and resources accordingly.

USAID/Haiti require Family Health International to implement capacity-building activities, with particular emphasis on sustainability, leadership,
management, lessons learned, and monitoring and
evaluation, as defined in the agreement.

USAID/Haiti instruct Family Health International in writing to implement best practices and lessons learned at all community service delivery points.

USAID/Haiti review existing indicators and activity reporting in writing, to determine whether the mission is receiving consistent, accurate, and useful information regarding the project's status and impact. If not, the mission should develop and implement a corrective action plan.

USAID/Haiti, in collaboration with the Ministry of Public Health and Population, evaluate the three registry books to determine what modifications they need to track enrollees effectively, and make the modifications to the books.

USAID/Haiti direct Family Health International in writing to develop standardized procedures and documentation to implement at each of the community service delivery points to assist in
tracking and reporting on indicators.

USAID/Haiti direct Family Health International in writing to conduct data quality assessments, as described in the agreement, and provide data validation monthly and quarterly, along with documentation of site visits performed, issues
identified with data validation, actions taken to resolve issues, and training conducted on monitoring and evaluation.

USAID/Haiti's Office of Acquisition and Assistance review each subaward issued by Family
Health International to confirm that the subaward
received appropriate review and approval by an
authorized official in accordance with the agreement and relevant guidance and document the results. In addition, we recommend that the Office of Financial Management conduct payment verification of these subawards.

USAID/Haiti's Office of Acquisition and Assistance review existing contracting officer's
technical representative and agreement officer's
technical representative designation letters to confirm that the letters provide appropriate authorities and approval thresholds for subawards, and document results.

USAID/Haiti work with Family Health International to establish memorandums of understanding between health facilities and community service delivery points, detailing roles and responsibilities, expectations, and monitoring channels.

USAID/Haiti reevaluate the environmental plan to determine what is applicable to community service delivery points, and document results, complete the environmental assessment form for each existing community service delivery point sites, and establish and implement a process to verify that any future environmental assessments are
conducted where needed.

USAID/Haiti direct Family Health International in writing to train key personnel to implement the Community Health and AIDS Mitigation Project's environmental plan.

USAID/Haiti require Family Health International to develop a procurement plan that is approved by the mission and implemented in the Community Health and AIDS Mitigation Project.

USAID/Egypt review and modify its active contracts, as appropriate, to verify that clauses regarding combating trafficking in persons are included, as required by the federal Acquisition Regulation.

USAID/Egypt collaborate with USAID/Washington's Office of Acquisition and Assistance to establish a mechanism for providing mission contracting officers with information on modifications to indefinite quantity contracts under which the mission has task orders.

USAID/Egypt remind its contracting officers, in writing, to conduct ongoing reviews of standard provisions in indefinite quantity contracts and relevant modifications and to include required standard provisions in mission task orders, if warranted.

USAID/Egypt remind its contracting officers, in writing, to provide contracting officer's technical representatives with copies of any modifications to indefinite quantity contracts under which the mission has a task order, as warranted.

The Contract Audit and Support Division require that, among the 52 foreign recipients identified in Appendix III, those with active awards be audited for fiscal year 2009 in accordance with the Guidelines for Financial Audits Contracted by Foreign Recipients.

The Contract Audit and Support Division require that, among the 13 foreign recipients identified in the table above, those with active awards be reaudited for fiscal year 2009 in accordance with the Guidelines for Financial Audits Contracted by Foreign Recipients.

The Contract Audit and Support Division develop and publish inventories for fiscal years 2009, 2010, and 2011 of foreign organizations receiving centrally funded awards to make clear which recipients must undergo audits and what awards should be audited.

The Contract Audit and Support Division notify in writing the foreign recipients of centrally funded awards required to have a fiscal year 2009 audit that sanctions could be imposed on recipients unable or unwilling to have an audit performed in accordance with the Guidelines for Financial Audits Contracted by Foreign Recipients and that noncompliant audits may not be paid for with USAID-provided funds.

USAID/Afghanistan determine the allowability of $748,683 in questioned costs related to vehicles leased without proper approvals and without full and open competition and recover from Development Alternatives Inc. any amounts determined to be unallowable.

USAID/Afghanistan determine the allowability of $325,500 in questioned costs associated with lease payments for the Local Governance and Community Development Project office space and guesthouses disclosed in the Development Alternatives Inc. internal audit report, and recover from Development Alternatives Inc. any amounts determined to be unallowable.

USAID/Afghanistan determine the allowability of $2,019,036 in questioned costs related to services procured without full and open competition and recover from Development Alternatives Inc. any amounts determined to be unallowable.

USAID/Afghanistan determine the allowability of and recover from Development Alternatives Inc., as appropriate, $3,424,400 in inadequately supported fuel purchases for the Local Governance and Community Development Project.

USAID/Afghanistan determine whether Development Alternatives Inc. billed USAID for $48,530 in unliquidated and uncollectible project advances and, if so, determine the allowability of these costs and recover from Development Alternatives Inc. any amounts determined to be unallowable.

USAID/Afghanistan determine the allowability of $4,782 in questioned costs related to fees for unapproved seating upgrades charged to the Local Governance and Community Development Project and recover from Development Alternatives Inc. any amounts determined to be unallowable.

USAID/Afghanistan contract for a financial audit of Development Alternatives Inc.'s Local Governance and Community Development Project to determine whether all the costs charged to USAID were reasonable, allowable, and allocable.

USAID/Jordan review and revise its water strategy to determine whether the mission could achieve greater success by reprogramming funds to priority projects, and document the resultant revisions.

USAID/Jordan implement a plan to revise the cash transfer and conditions precedent program to better leverage sustainable development results.

USAID/Jordan review water resource and environment projects that may address the use of water by Jordan's agriculture sector and document mission decisions to include or exclude projects from the mission's portfolio.

USAID/Jordan review its water projects and document decisions to support water projects that do not have Government of Jordan commitment.

USAID/Jordan develop and implement a performance management plan to track achievement of the water resources assistance objective.

USAID/Jordan submit a written request to USAID's Office of Acquisition and Assistance to provide training to mission employees on the Contractor Performance Assessment Reporting System and establish and implement a plan to train employees.

USAID/Jordan's regional contracting office and contracting officer's technical representatives implement a plan to complete the required contractor performance reports.

USAID/Sierra Leone work with the partner to develop and implement a plan to measure the
program's impact on targeted areas by rebuilding a baseline from available data and using specific proxy indicators to determine the change in income
levels from the onset of the program.

USAID/Sierra Leone work with the partner to develop and implement a plan to verify that performance data are organized, supported, and verifiable.

USAID/Sierra Leone make a management decision on
the allowability of the unapproved budget overruns of $794,664 and collect from the recipient any amounts determined to be unallowable.

USAID/Sierra Leone make a management decision on
the allowability of the ineligible and unsupported questioned costs totaling $71,776 identified in Table 2 and collect from the recipient any amounts determined to be unallowable. The breakdown for the total questioned costs of $71,776 was $21,811 ineligible questioned costs and $49,965 unsupported questioned costs.

USAID/Sierra Leone work with the partner to develop and implement a plan to address the internal financial control weaknesses related to oversight and the segregation of duties.

USAID/Sierra Leone work with the partner to develop and implement a financial plan to monitor program expenditures against the approved program budget quarterly.

USAID/Sierra Leone work with the partner to realign
the work plan as a result of the budget shortage created by cost overruns.

USAID/Sierra Leone work with the partner to develop and implement a plan to improve cooperation among the coalition partners in a way that more closely reflects the intent of the cooperative agreement.

USAID/Sierra Leone work with the partner to prepare and implement a plan to verify that the
cost share reported is documented and allowable in accordance with the terms of this agreement.

USAID/Sierra Leone modify the Promoting
Agriculture, Governance, and the Environment cooperative agreement to clarify whether the cost-sharing amount is to be provided in accordance with the annual schedule.

USAID/Sierra Leone work with the partner to develop and implement a plan that requires the
partner to reach the life-of-program cost-sharing requirement by the program's end date.

USAID/Sierra Leone work with the partner to
determine and document essential activities that can be completed from the fiscal year 2010 work plan on a mutually agreed-upon schedule.

USAID/Sierra Leone establish and implement policies mandating compliance with environmental requirements for its entire portfolio and communicate these requirements to its staff and
implementing partners in writing.

USAID/Sierra Leone require that all activity
documents under the Promoting Agriculture, Governance, and the Environment Program be amended to incorporate appropriate language
regarding environmental compliance and be approved by the appropriate officials.

We recommend that the Millennium Challenge Corporation's Vice President of Policy and Evaluation finalize and implement the fiscal year 2012 communications plans for Liberia, Niger, and Tanzania.

USAID/Egypt determine the allowability of $2,601 in questioned costs and recover from the employee any amounts determined to be unallowable.

USAID/Egypt update and implement its procedures to include verifying reimbursement requests to determine whether separate maintenance allowance benefits were properly authorized and allowable and collecting any costs determined to be unallowable.

USAID/Egypt issue a written reminder to all employees to adhere to Agency guidelines that require the use of the government travel card in lieu of an advance of funds and publicize the possible penalties for not following the guidelines.

USAID/Egypt determine the type of offense, administer the appropriate penalty, and document the appropriate mission or personnel file accordingly.

USAID/Egypt document the limitations for advances to U.S. direct-hire staff in the mission's procedures for advances and accounts payable.

USAID/Egypt determine the allowability of $1,000 in questioned costs and recover from the employee any amounts determined to be unallowable.

USAID/Egypt determine the allowability of $389 in questioned costs and recover from the employee any amounts determined to be unallowable.

USAID/Egypt review employees' payment requests for lodging to determine the allowability of all payments including the identified questioned costs of $657, $240, and $225 and recover from the employees any amounts determined to be unallowable.

USAID/Egypt develop and implement management review procedures that supervisors can verify and document on an intermittent schedule.

USAID/Egypt revise and implement its mission procedures to require financial management staff to include travel authorizations in a travel voucher package before employee reimbursements are processed.