Recommendation Dashboard

We recommend that Millennium Challenge Corporation determine the allowability of $ 765,431.79 in questioned costs ($ 765,431.79 unsupported), on pages 14 and 26 of the audit report and recover any amount that is unallowable.

Develop and implement a process for issuing documented directives on implementing foreign policy guidance to humanitarian programs to the Bureau for Humanitarian Assistance. This process should consider the impact of directives on the Bureau for Humanitarian Assistance's ability to adhere to humanitarian principles and risk appetite.

In coordination with the Bureau for Management, review and revise Automated Directives System chapter 251 to incorporate Foreign Assistance Manual Volume 2, chapter 060 requirements for adhering to humanitarian principles outlined in the Good Humanitarian Donorship.

Develop and implement a process for coordinating with the State Department's Bureau of Population, Refugees, and Migration on joint strategic humanitarian response plans at the country and/or regional level. This process should articulate key considerations for interagency coordination, including programming roles and responsibilities, humanitarian mandates, and migratory status of beneficiaries.

Review and revise humanitarian assistance "Application Guidelines" for implementers to strengthen the use of U.S. Government Accountability Office leading practices for managing fraud risks, including planning and risk assessment activities and data analytics activities.

In coordination with the Bureau for Policy, Planning, and Learning, complete a documented review of USAID's development assistance portfolio in Venezuela to determine whether to develop and implement a Strategic Framework, in accordance with Automated Directives System chapter 201 requirements.

In coordination with the Bureaus for Latin America and the Caribbean and Policy, Planning, and Learning, complete a documented review of USAID/South America Regional's development assistance portfolio in Brazil, Ecuador, and Peru to determine whether to develop and implement a Strategic Framework, in accordance with Automated Directives System chapter 201 requirements.

We recommend that USAID/Management/Office of Acquisition and Assistance/Cost, Audit and Support Division verify that The QED Group, LLC corrects the one material weakness in internal control detailed on page 15 of the audit report.

We recommend that USAID Office of Acquisition and Assistance, Cost, Audit and Support Division verify that Global Business Solutions, Inc. corrects the material weakness in internal control detailed on pages 13 through 15 of the audit report.

We recommend that USAID/Zimbabwe verify that Linkages for Economic Advancement of the Disadvantaged corrects the one instance of material noncompliance detailed on page 27 of the audit report.

We recommend that the USAID's Office of Acquisition and Assistance Cost, Audit and Support Division: verify that Links Media, LLC corrects the material weakness in internal control detailed on pages 2 and 14 of the examination report.

Revise policy to clarify the role and the extent of involvement of the contracting officer on a project design team to ensure compliance with the Federal Acquisition Regulation.

Develop and implement guidance outlining the minimum supporting documentation required for key decisions influencing the design of an award.

Develop and implement guidance to help prepare risk assessments, mitigation plans, and plans during project design that take into account the consequences of failing to achieve goals in accordance with the Federal Acquisition Regulation.

Develop and implement guidance to help address heightened risks posed by the use of single-source awards, specifically the increased potential for award protests, underperformance by the sole implementer, and lack of competition, in pre-award risk assessments.

Develop and implement guidance to help evaluate proposed management information systems by verifying system capabilities, such as by requesting case studies.

Conduct a review of the verification process used to determine the completeness and accuracy of the Global Health Supply Chain - Procurement and Supply Management technical evaluation committee's consideration of information about bidders' past performance to identify gaps that allowed errors to occur, and implement a plan to correct those gaps.

Develop and implement guidance to help operating units develop timelines for preprocurement and procurement activities so that operating units understand the time requirements for steps in procurement process.

Develop and implement a plan to assess the indicators used to measure the reliability and responsiveness of the supply chain for accurate representation of delivery dates, including reviewing the use of the early delivery reason code, the order promising tool, and any other tool that affects the measurement of this indicator.

Work with Chemonics to conduct a review to determine the effectiveness and efficiency of regional distribution centers and implement a plan of action to correct any inefficiencies identified.

Train USAID activity managers to use the project's management information system for requisition order approval and monitoring responsibilities.

Establish a timeframe for addressing the recommendation proposed by Bureau for Global Health leadership in 2018 on creation of a central supply chain unit and set target dates for the implementation of accepted changes.

Establish a timeframe for addressing the recommendation proposed by management consultants in 2019 on risk mitigation issues and set target dates for the implementation of accepted changes.

Require USAID activity managers to use the project's management information system for requisition order approval and discontinue the use of proxy approvals.

Work with Chemonics to complete an assessment of the organizational structure and staffing needs to manage the Global Health Supply Chain - Procurement and Supply Management project.

Determine the allowability of $34,388 in questioned costs ($14,089 ineligible and $20,299 unsupported) detailed on page 20 of the audit report and recover any amounts that is unallowable.

Verify that Hand in Hand: Center for Jewish-Arab Education in Israel, corrects the two material internal control weaknesses detailed on pages 16 and 17 of the audit report.

Verify that Hand in Hand: Center for Jewish-Arab Education in Israel, corrects the instance of material noncompliance detailed on page 19 of the audit report.

We recommend that the USAID's Office of Acquisition and Assistance Cost, Audit and Support Division determine the allowability of $83,760 (unsupported) in direct questioned costs on pages 5 and 6, and 10 to 11 of the report and recover any amount that is unallowable.

USAID/Afghanistan develop and implement a mission policy requiring the completion of a comprehensive risk assessment which identifies programs that the mission is considering retaining, reducing, or eliminating, including the risks to their sustainability, how it plans to address those risks, and the optimal number and type of staffing needed to oversee remaining programs. The mission should coordinate with the Office of Afghanistan Affairs and develop the risk assessment in consultation with key stakeholders, including Congress, mission staff, and the Office of Human Capital and Talent Management.

USAID/Afghanistan establish requirements in the mission policy that the comprehensive risk assessment be updated annually, or as needed, and that the results be communicated to Congress and key internal stakeholders.