Recommendation Dashboard

USAID/Ghana require Cooperative for Assistance and Relief Everywhere to revise the implementation work plan for the districts where project implementation is taking place and confirm that activities are implemented in a logical, timely manner.

USAID/Ghana require Cooperative for Assistance and Relief Everywhere to implement a process to confirm that feedback from district offices provided to its officials is documented, acted upon, and resolved in a timely manner.

USAID/Ghana implement policies and procedures to include data verification as part of performance monitoring site visits.

USAID/Ghana require Cooperative for Assistance and Relief Everywhere implement a plan to confirm that head teachers are using the appropriate supervision and monitoring techniques learned in training, and document the results.

USAID/Ghana determine the allowability of $384,085 in questioned cost-sharing contributions and recover from Cooperative for Assistance and Relief Everywhere any amounts determined to be unallowable.

USAID/Ghana review Cooperative for Assistance and Relief Everywhere's other cost-share contributions, disallow any contributions deemed inappropriate, and implement a plan that requires the partner to contribute its share by the project's end date.

USAID/Ghana revise its performance management plan for the Partnership for Accountable Governance in Education project to include performance indicators that measure intended project outcomes annually.

USAID/Ghana review the performance management plan for the Partnership for Accountable Governance in Education project to make sure all indicators are defined clearly and have reference sheets, and document the results.

USAID/Philippines determine the allowability and recover, as appropriate, questioned costs of $1,412,114 ($271,581 ineligible and $1,140,533 unsupported) detailed on pages 2-3 of this memorandum.

USAID/Philippines determine the allowability and recover, as appropriate, questioned cost-sharing contributions of $671,298 (unsupported) and a shortfall in cost-sharing contributions of $38,468 (ineligible) detailed in Finding No. 2 on pages 82-84 of the report.

USAID/Lebanon collect and document data on the number of jobs created separately from data on the number of jobs maintained.

USAID/Lebanon implement a method or formula to measure income proxies of borrowers.

USAID/Lebanon define in writing "job created" for micro-finance reporting purposes.

USAID/Lebanon implement monitoring procedures to track micro-finance partner progress toward sustainability.

USAID/Lebanon amend the Lebanon Investment in Microfinance program monitoring and evaluation plan to include an indicator measuring training results.

USAID/Lebanon collect and evaluate training outcome data already available with International Executives Service Corps.

USAID/South Sudan finalize a monitoring and evaluation mission order to assist the program office and technical team in collecting and analyzing performance indicator data that supports decision making on the project's operations and effectiveness.

USAID/South Sudan conduct an Agency-contracted audit to determine whether billing under the Core Institutional Structures Project between 2010 and the end of the project complied with contract requirements.

USAID/South Sudan implement a written policy to periodically review Deloitte's administrative controls and support for expenses charged to USAID.

USAID/South Sudan determine the allowability of $604,990 in questioned costs ($601,990 ineligible and $3,000 unsupported) and recover from Deloitte Consulting any amounts determined to be unallowable.

USAID/South Sudan issue a mission order addressing gender integration.

USAID/South Sudan appoint a mission gender adviser to assist mission staff in implementing the Gender Equality and Female Empowerment Policy.

USAID/South Sudan implement written plans to integrate gender into each of the successor projects to the Core Institutional Structures Project.

USAID/Egypt's regional contracting office, in
coordination with USAID/Lebanon, modify the contract, indicating that the primary focus of the program is on potable water activities and not wastewater activities, and adjust the contract deliverables accordingly.

USAID/Lebanon implement a plan to help each water establishment develop written scopes of work and/or other contracting procedures so they can sign operation and maintenance contracts with firms and individuals before USAID/Lebanon finishes a construction activity or an infrastructure improvement.

USAID/Egypt's regional contracting office, in
coordination with USAID/Lebanon, realign the program budget to include all $12.1 million subcontract costs in one budget category.

USAID/Egypt's financial management office, in coordination with USAID/Lebanon, specify in writing the voucher examiner's and contracting officer's representative's responsibilities and the type of documents each one should verify.

USAID/Egypt's regional contracting office determine the allowability of $1,322,281 in unsupported questioned costs and recover from Development Alternatives Inc. any amount determined to be unallowable.

USAID/Egypt's regional contracting office determine the allowability of the fixed fee of $32,272 and recover from Development Alternatives Inc. any amount determined to be unallowable.

USAID/Lebanon, in coordination with Development Alternatives Inc., adjust in writing targets, indicator definitions, and reported results to measure the program's results more accurately.

USAID/Bolivia, in conjunction with PROSALUD, complete Promeso's monitoring and evaluation plan, which will define clearly each indicator and its target, source, and method for data collection.

USAID/Bolivia, in conjunction with PROSALUD, implement a validation and verification process for Promeso's indicators.

USAID/Bolivia work with PROSALUD to complete Promeso's management and sustainability plan.

USAID/Bolivia help PROSALUD implement effective controls and procedures to avoid unpaid debts, reconcile the accounting records to determine the exact amounts each distributor owes, and collect those amounts.

USAID/Bolivia assign an independent party to conduct the data quality assessment for Promeso.

USAID/Bolivia, in conjunction with PROSALUD, verify in writing that all necessary training information is entered into USAID's Training Results and Information Network, and reported in the progress reports for the Healthy Communities Project.

USAID/Bolivia provide and document training to its staff and implementing partners on how to use and report results in USAID's Training Results and Information Network.

USAID/Bolivia determine in writing who will
monitor USAID's Training Results and Information Network for the mission, and implement a verification process to confirm that the information entered and reported is accurate.

USAID/Bolivia review reporting requirements,
confirm in writing that all required documents have been submitted to USAID's Development Experience Clearinghouse, and identify and document individuals to serve as liaisons to the clearinghouse unit.

USAID/Bolivia require PROSALUD to include in its progress reports a cumulative list of reports, studies, and documents that have been submitted to USAID's Development Experience Clearinghouse.

USAID/West Bank and Gaza determine the allowability of the $2,869.67 in ineligible questioned cost and issue a bill of collection as appropriate.

USAID/West Bank and Gaza review all of Parent Circle-Families Forum salary expenses under its USAID-funded program and collect as appropriate any additional questioned costs.

USAID/Mexico require the Nature Conservancy to adjust and resubmit its work plan and budget to account for the delays experienced in the first year.

USAID/Mexico work with the Nature Conservancy to identify a new local partner to take on the financial system for REDD+ and help manage subgrants with local partners while maintaining the cost share level agreed to in the award.

USAID/Mexico work with Tetra Tech Inc. to provide written status updates on activities approved in the work plans.

USAID/Mexico develop a plan to help the Nature Conservancy improve the monitoring and evaluation component of the M-REDD Program.

USAID/Mexico, Tetra Tech Inc., and the Nature Conservancy implement a plan to define how each indicator is to be tracked.

USAID/Mexico consult with USAID/Washington's Global Climate Change Office on how to calculate and report greenhouse gas emissions reductions and sequestrations for activities related to law,
policy, agreement, or regulation.

USAID/Mexico verify the information reported in the performance management plan and performance plan and report, and revise the reports accordingly.

USAID/Mexico conduct a data quality assessment (which includes verification of data) on its performance plan and report indicators.

USAID/Mexico, Tetra Tech Inc., and the Nature Conservancy implement uniform guidance on how to calculate and report data in the Training Results and Information Network.

USAID/Mexico amend the Tetra Tech Inc. contract to include Clause 52.222-50 of the Federal Acquisitions Regulation.

USAID/Mexico advise Tetra Tech Inc. and the Nature Conservancy to implement appropriate methodologies for planning, allocating, tracking, and reporting earmarked funds.

USAID/Mexico verify that Tetra Tech Inc. corrects the internal control deficiencies identified in this audit report.

USAID/Mexico advise Tetra Tech Inc. and the Nature Conservancy to implement security plans that adequately address the safety and security of their personnel working in regional locations.

USAID/Bangladesh develop a plan documenting its strategy for implementing the Promoting Democratic Institutions and Practices Program and maximizing the program's impact during the time left, taking into account the achievements to date, current status of ongoing activities, and remaining funding available.

USAID/Bangladesh direct its implementer for the Promoting Democratic Institutions and Practices Program to develop a strategy, with milestone dates, outlining the steps it plans to take to establish realistic, sustainable links between its parliamentary and civil society components to make sure the latter fully contributes toward the program's goal of strengthening Bangladesh's Parliament.

USAID/Bangladesh direct its implementer for the Promoting Democratic Institutions and Practices Program to develop a strategy outlining the steps it plans to take to make sure appropriate staff within Bangladesh's Parliament Secretariat, particularly those directly supporting the program's target committees, receive the full extent of training needed to strengthen the capacity of the Secretariat to the level envisioned.

USAID/Bangladesh direct its implementer for the Promoting Democratic Institutions and Practices Program to amend its monitoring and evaluation plan to include procedures requiring that appropriate documentation be maintained to support the results data reported under the program's performance indicators and implementer staff conduct spot testing of the results data reported by its partners during field visits to verify that the reported data are reliable and identify any discrepancies.

USAID/Iraq prepare a written evaluation of project deliverables to determine the extent to which they can be accomplished in the time remaining, and adjust the deliverables and budget based on the results of the evaluation.

USAID/Iraq issue a technical directive to University Research Company to (1) expedite the translation of project materials and training curricula into Kurdish, prioritizing those most needed, and (2) develop a protocol to confirm that future products are translated as appropriate and that interpretation is available for trainees if needed.

USAID/Iraq modify its contract with University Research Company to incorporate tracking of Ministry of Health's cost share.

USAID/Iraq issue a technical directive requiring University Research Company to provide officials at all surveyed primary health care centers with the written results of the center's assessment, information on the planned use of the assessment results, and names of contacts with the project and the Ministry of Health to be sure that they are notified of significant changes at the
primary health care center level.

USAID/Iraq implement procedures to confirm that University Research Company is entering required data on in-country training in the Training Results and Information Network and mission staff members are monitoring that activity.

USAID/Iraq implement procedures to confirm that University Research Company is submitting required documents to the USAID Development Experience Clearinghouse and mission staff members are monitoring submission.

USAID/Iraq issue a technical directive clarifying the expected reporting periods for project plans and reports.

USAID/Iraq document its review of the Primary Health Care Project in Iraq's electronic and hard copy files to confirm that required documents are in the official file, duplicate documents are removed, and draft and final documents are identified clearly.

USAID/Iraq direct University Research Company in writing to finalize the fiscal year 2013 annual work plan and revised performance management plan, and that USAID/Iraq document the approval of these plans within 30 days of their submission.