Recommendation Dashboard

USAID/South Sudan finalize a monitoring and evaluation mission order to assist the program office and technical team in collecting and analyzing performance indicator data that supports decision making on the project's operations and effectiveness.

USAID/South Sudan conduct an Agency-contracted audit to determine whether billing under the Core Institutional Structures Project between 2010 and the end of the project complied with contract requirements.

USAID/South Sudan implement a written policy to periodically review Deloitte's administrative controls and support for expenses charged to USAID.

USAID/South Sudan determine the allowability of $604,990 in questioned costs ($601,990 ineligible and $3,000 unsupported) and recover from Deloitte Consulting any amounts determined to be unallowable.

USAID/South Sudan issue a mission order addressing gender integration.

USAID/South Sudan appoint a mission gender adviser to assist mission staff in implementing the Gender Equality and Female Empowerment Policy.

USAID/South Sudan implement written plans to integrate gender into each of the successor projects to the Core Institutional Structures Project.

USAID/Egypt's regional contracting office, in
coordination with USAID/Lebanon, modify the contract, indicating that the primary focus of the program is on potable water activities and not wastewater activities, and adjust the contract deliverables accordingly.

USAID/Lebanon implement a plan to help each water establishment develop written scopes of work and/or other contracting procedures so they can sign operation and maintenance contracts with firms and individuals before USAID/Lebanon finishes a construction activity or an infrastructure improvement.

USAID/Egypt's regional contracting office, in
coordination with USAID/Lebanon, realign the program budget to include all $12.1 million subcontract costs in one budget category.

USAID/Egypt's financial management office, in coordination with USAID/Lebanon, specify in writing the voucher examiner's and contracting officer's representative's responsibilities and the type of documents each one should verify.

USAID/Egypt's regional contracting office determine the allowability of $1,322,281 in unsupported questioned costs and recover from Development Alternatives Inc. any amount determined to be unallowable.

USAID/Egypt's regional contracting office determine the allowability of the fixed fee of $32,272 and recover from Development Alternatives Inc. any amount determined to be unallowable.

USAID/Lebanon, in coordination with Development Alternatives Inc., adjust in writing targets, indicator definitions, and reported results to measure the program's results more accurately.

USAID/Bolivia, in conjunction with PROSALUD, complete Promeso's monitoring and evaluation plan, which will define clearly each indicator and its target, source, and method for data collection.

USAID/Bolivia, in conjunction with PROSALUD, implement a validation and verification process for Promeso's indicators.

USAID/Bolivia work with PROSALUD to complete Promeso's management and sustainability plan.

USAID/Bolivia help PROSALUD implement effective controls and procedures to avoid unpaid debts, reconcile the accounting records to determine the exact amounts each distributor owes, and collect those amounts.

USAID/Bolivia assign an independent party to conduct the data quality assessment for Promeso.

USAID/Bolivia, in conjunction with PROSALUD, verify in writing that all necessary training information is entered into USAID's Training Results and Information Network, and reported in the progress reports for the Healthy Communities Project.

USAID/Bolivia provide and document training to its staff and implementing partners on how to use and report results in USAID's Training Results and Information Network.

USAID/Bolivia determine in writing who will
monitor USAID's Training Results and Information Network for the mission, and implement a verification process to confirm that the information entered and reported is accurate.

USAID/Bolivia review reporting requirements,
confirm in writing that all required documents have been submitted to USAID's Development Experience Clearinghouse, and identify and document individuals to serve as liaisons to the clearinghouse unit.

USAID/Bolivia require PROSALUD to include in its progress reports a cumulative list of reports, studies, and documents that have been submitted to USAID's Development Experience Clearinghouse.

USAID/West Bank and Gaza determine the allowability of the $2,869.67 in ineligible questioned cost and issue a bill of collection as appropriate.

USAID/West Bank and Gaza review all of Parent Circle-Families Forum salary expenses under its USAID-funded program and collect as appropriate any additional questioned costs.

USAID/Mexico require the Nature Conservancy to adjust and resubmit its work plan and budget to account for the delays experienced in the first year.

USAID/Mexico work with the Nature Conservancy to identify a new local partner to take on the financial system for REDD+ and help manage subgrants with local partners while maintaining the cost share level agreed to in the award.

USAID/Mexico work with Tetra Tech Inc. to provide written status updates on activities approved in the work plans.

USAID/Mexico develop a plan to help the Nature Conservancy improve the monitoring and evaluation component of the M-REDD Program.

USAID/Mexico, Tetra Tech Inc., and the Nature Conservancy implement a plan to define how each indicator is to be tracked.

USAID/Mexico consult with USAID/Washington's Global Climate Change Office on how to calculate and report greenhouse gas emissions reductions and sequestrations for activities related to law,
policy, agreement, or regulation.

USAID/Mexico verify the information reported in the performance management plan and performance plan and report, and revise the reports accordingly.

USAID/Mexico conduct a data quality assessment (which includes verification of data) on its performance plan and report indicators.

USAID/Mexico, Tetra Tech Inc., and the Nature Conservancy implement uniform guidance on how to calculate and report data in the Training Results and Information Network.

USAID/Mexico amend the Tetra Tech Inc. contract to include Clause 52.222-50 of the Federal Acquisitions Regulation.

USAID/Mexico advise Tetra Tech Inc. and the Nature Conservancy to implement appropriate methodologies for planning, allocating, tracking, and reporting earmarked funds.

USAID/Mexico verify that Tetra Tech Inc. corrects the internal control deficiencies identified in this audit report.

USAID/Mexico advise Tetra Tech Inc. and the Nature Conservancy to implement security plans that adequately address the safety and security of their personnel working in regional locations.

USAID/Bangladesh develop a plan documenting its strategy for implementing the Promoting Democratic Institutions and Practices Program and maximizing the program's impact during the time left, taking into account the achievements to date, current status of ongoing activities, and remaining funding available.

USAID/Bangladesh direct its implementer for the Promoting Democratic Institutions and Practices Program to develop a strategy, with milestone dates, outlining the steps it plans to take to establish realistic, sustainable links between its parliamentary and civil society components to make sure the latter fully contributes toward the program's goal of strengthening Bangladesh's Parliament.

USAID/Bangladesh direct its implementer for the Promoting Democratic Institutions and Practices Program to develop a strategy outlining the steps it plans to take to make sure appropriate staff within Bangladesh's Parliament Secretariat, particularly those directly supporting the program's target committees, receive the full extent of training needed to strengthen the capacity of the Secretariat to the level envisioned.

USAID/Bangladesh direct its implementer for the Promoting Democratic Institutions and Practices Program to amend its monitoring and evaluation plan to include procedures requiring that appropriate documentation be maintained to support the results data reported under the program's performance indicators and implementer staff conduct spot testing of the results data reported by its partners during field visits to verify that the reported data are reliable and identify any discrepancies.

USAID/Iraq prepare a written evaluation of project deliverables to determine the extent to which they can be accomplished in the time remaining, and adjust the deliverables and budget based on the results of the evaluation.

USAID/Iraq issue a technical directive to University Research Company to (1) expedite the translation of project materials and training curricula into Kurdish, prioritizing those most needed, and (2) develop a protocol to confirm that future products are translated as appropriate and that interpretation is available for trainees if needed.

USAID/Iraq modify its contract with University Research Company to incorporate tracking of Ministry of Health's cost share.

USAID/Iraq issue a technical directive requiring University Research Company to provide officials at all surveyed primary health care centers with the written results of the center's assessment, information on the planned use of the assessment results, and names of contacts with the project and the Ministry of Health to be sure that they are notified of significant changes at the
primary health care center level.

USAID/Iraq implement procedures to confirm that University Research Company is entering required data on in-country training in the Training Results and Information Network and mission staff members are monitoring that activity.

USAID/Iraq implement procedures to confirm that University Research Company is submitting required documents to the USAID Development Experience Clearinghouse and mission staff members are monitoring submission.

USAID/Iraq issue a technical directive clarifying the expected reporting periods for project plans and reports.

USAID/Iraq document its review of the Primary Health Care Project in Iraq's electronic and hard copy files to confirm that required documents are in the official file, duplicate documents are removed, and draft and final documents are identified clearly.

USAID/Iraq direct University Research Company in writing to finalize the fiscal year 2013 annual work plan and revised performance management plan, and that USAID/Iraq document the approval of these plans within 30 days of their submission.

USAID/Iraq's contracting officer direct prime
contractors in writing to perform an accounting system and internal control review of Sallyport Global Services, which includes verification that Sallyport Global Services accounts for all costs by contract, and that appropriate internal controls, such as segregation of duties and general ledger reconciliation, are in place and functioning as intended.

USAID/Iraq's contracting officer suspend all
future security and life support payments for all prime contractors with Sallyport Global Services subcontracts until Sallyport Global Services implements an adequate cost accounting system.

USAID/Iraq's contracting officer make a written determination about terminating all security and life support subcontracts with Sallyport Global Services and work with USAID's Compliance and Oversight of Partner Performance division to start suspension and/or debarment procedures on Sallyport Global Services.

USAID/Iraq's contracting officer determine the allowability of all security and life support costs incurred by Sallyport Global Services since 2007 and billed to prime contractors, and issue a bill of collection as appropriate.

USAID/Iraq make a written determination about establishing a direct contracting relationship with Sallyport Global Services, or another security and life support provider, to better monitor costs incurred. If USAID/Iraq decides against the direct contracting relationship, USAID/Iraq should develop a written plan to verify that contractors are monitoring costs appropriately and proper surveillance is performed.

USAID/Iraq issue a mission notice with new serious incident reporting procedures and modify all awards with the updated language.

USAID/Pakistan develop an action plan to make sure project goals can be reached by the end of 2016, or, if they cannot, determine whether the agreement signed with the Agribusiness Support Fund should be discontinued.

Recommend that prior to making future awards, USAID/Pakistan implement mission-wide procedures to verify independently that corrective actions are sufficient to address weaknesses identified in its preaward assessments.

USAID/Pakistan implement a plan to confirm that the policies and procedures of the Agribusiness Support Fund related to governance, procurement, human resource, information technology, and agribusiness operations comply with USAID regulations.

USAID/Pakistan follow up with the Agribusiness Support Fund to correct the weaknesses identified in the second preaward assessment report.

USAID/Pakistan implement a strategy to work with the Agribusiness Support Fund to update its finance and procurement manuals and implement the integrated management information system.

USAID/Pakistan implement a plan to monitor the second-year annual plan to confirm that the project can meet its targets, outcomes, and goals.

USAID/Pakistan require the Agribusiness Support Fund to stop advance payments to subrecipients responsible for forming farmer groups until it conducts a thorough preaward responsibility determination.

USAID/Pakistan obtain a revised annual plan from the Agribusiness Support Fund to include specific grant activities that it plans to implement during the year, with benchmarks, milestones, and expected outputs and outcomes.

USAID/Pakistan require the Agricultural Support Fund to record the nonrefundable application fees received from the grantees as income in the project accounts.

The Office of the Chief Financial Officer, in
coordination with USAID/Ghana, conduct an onsite review of USAID/Ghana's implementation of the Public Financial Management Risk Assessment Framework for the Resiliency in Northern Ghana Project to confirm that all material risks were identified and effective mitigation measures developed and implement procedures to verify that all future Stage 2 assessments comply with guidance for the Public Financial Management Risk Assessment Framework.

Office of the Chief Financial Officer review and approve updates to the USAID/South Africa Stage 1 appraisal to verify that fiduciary risks are clearly identified and assessed.

The Office of the Chief Financial Officer revise
Automated Directives System Chapter 220 and Stage 1 and Stage 2 guidance to assign a more active oversight role to the Global Partner Country Systems Risk Management Team, including applying additional quality assurance controls over the assessment process.

The Office of the Chief Financial Officer, in
coordination with the Bureau for Policy, Planning and Learning, revise Automated Directives System Chapter 220 and Public Financial Management Risk Assessment Framework guidance to explain how the Public Financial Management Risk Assessment
Framework and project design relate to one another.

The Office of the Chief Financial Officer, in
coordination with the Bureau for Policy, Planning and Learning, revise Automated Directives System Chapter 220 and Public Financial Management Risk Assessment Framework guidance to elaborate on how technical capacity evaluations should be used
to inform the Public Financial Management Risk Assessment Framework.

The Office of the Chief Financial Officer revise
Stage 2 guidance to describe the importance and types of public financial management testing and require missions to document the type and extent of testing performed in Stage 2 assessments.

The Office of the Chief Financial Officer verify
that USAID/Peru updates its Stage 2 assessment of the Regional Government of San Martin by testing relevant areas of public financial management to determine the effectiveness of system operations and internal controls, identify risks and modify its risk mitigation plan as appropriate, and maintain supporting documentation for all testing
performed to demonstrate due diligence in accordance with Automated Directives System Chapter 220.