Recommendation Dashboard

USAID/Haiti implement procedures for periodic monitoring of files kept by the agreement officer's representative and confirm that site visit reports are completed.

USAID/Haiti implement reasonable grant approval time frames.

USAID/Haiti revise its mission order on evaluations and make it accessible to all staff.

USAID/Haiti implement a plan to inform mission staff periodically of the importance and location of mission orders.

USAID/Haiti communicate the requirements of the amended initial environmental examination to the implementer's staff in writing and provide environmental awareness training to the lending partners on the implementation of Environmental Guidelines for the USAID/Latin America and Caribbean Bureau.

USAID/Haiti document the distribution of standardized environmental screening forms among program lending partners and confirm their incorporation into lenders' loan applicant screening processes.

USAID/Haiti's agreement officer's representative document and implement a plan for monitoring compliance with the requirements in the amended initial environmental examination.

USAID/Afghanistan issue written interim guidance explaining how hiring offices should determine that the conditions justifying hiring third-country nationals exist and how the mission Executive Office should document the determination. The guidance should be in effect until applicable mission orders are issued or updated.

USAID/Afghanistan immediately survey its records of all active personal services contractor positions to confirm that valid classification reports are on file and document the results.

USAID/Afghanistan improve records management by adding new controls over classification files for personal services contractor positions.

USAID/Afghanistan verify that any future contract awarded for the program administration and budget team leader position reflects its correct market value of General Schedule-13 grade level as determined by the classification report on file.

USAID/Afghanistan immediately classify the intermittent/remote senior acquisition and assistance technical adviser position.

USAID/Afghanistan conduct a comprehensive analysis of justifications for sole-sourced personal services contracts after 2009 and document the results. If it discovers additional deficiencies, the mission should issue written guidance on justifications for other than full and open competition for personal services contracts.

USAID/Cambodia work with the contractor to implement a plan to engage more provincial government staff members in program activities and provide them with regular activity reports.

USAID/Cambodia require the contractor to work with community organizations to implement a community's expected contribution regarding the patrol boats.

USAID/Cambodia work with the contractor to implement a transition strategy for community forestry organizations involved in tree nurseries to improve their sustainability after program support ends.

USAID/Cambodia work with the contractor to implement a plan that will identify and focus program resources on a greater number of poor beneficiaries.

USAID/Cambodia work with the contractor to determine and document what contract requirements need to be changed, and modify the contract accordingly.

USAID/Cambodia review the scholarship program and determine whether the remaining $2.6 million in funds could be reprogrammed or deobligated from the contract.

USAID/Cambodia provide clear written guidance to Fintrac Inc. to adhere to the branding and marking requirements in the Helping Address Rural Vulnerabilities and Ecosystem Stability Program contract in the absence of any approved branding and marking contract modification or other official guidance.

USAID/Cambodia obtain written guidance from the regional legal advisor regarding the propriety of the program's agricultural economist/deputy chief of party serving as president of the Cambodian Economic Association.

USAID/Cambodia determine the allowability of $82,625 in questioned costs (unsupported) and recover from the Helping Address Rural Vulnerabilities and Ecosystem Stability Program, as appropriate, any amounts determined to be unallowable.

USAID/Haiti implement a plan to address the remaining project implementation period and budget, and determine the impact on achievement of project goals.

USAID/Haiti, in conjunction with Management Sciences for Health, implement a sustainability plan as described in the agreement.

USAID/Haiti require Management Sciences for Health to implement a plan to address its compliance with family planning regulations.

USAID/Malawi implement a site visit checklist that includes procedures for periodically reviewing source documentation and data collection processes.

USAID/Malawi conduct a new data quality
assessment of any Wellness and Agriculture for Life Advancement Program performance indicators reported externally and verify that Catholic Relief Services corrects any deficiencies identified.

The Office of Food for Peace determine the allowability of $15,590 in unsupported questioned costs arising from unsupported food aid distributions and recover from Catholic Relief Services any amounts determined to be unallowable.

The Office of Food for Peace implement a plan with milestones to strengthen internal controls over food aid distributed under the Wellness and Agriculture for Life Advancement Program.

The Office of Food for Peace contract an independent auditing firm to conduct an audit of the Wellness and Agriculture for Life Advancement Program's expenditures in Malawi.

USAID/Malawi implement a site visit schedule, including unannounced visits, so mission staff and partners visit and evaluate all USAID-supported storage facilities regularly.

The Office of Food for Peace determine the allowability of $2,445,808 in unsupported questioned costs arising from unsupported compensation and recover from Catholic Relief Services any amounts determined to be unallowable.

USAID/Malawi determine the allowability of
$65,425 in unsupported questioned costs arising from unsupported compensation and recover from Total Land Care any amounts determined to be unallowable.

Office of Food for Peace verify that Catholic Relief Services corrects the instance of material noncompliance: time sheets not correctly maintained by subrecipients.

USAID/Malawi verify that Total Land Care
corrects the instance of material noncompliance: time sheets not correctly maintained.

USAID Office of Food for Peace determine the allowability of $13,408 in ineligible questioned costs for audits that did not meet USAID's standards and recover from Catholic Relief Services any amount determined to be unallowable.

USAID Office of Food for Peace verify that Catholic Relief Services corrects the instance of material noncompliance: required audits of its non-U.S. subrecipients under the Wellness and Agriculture for Life Advancement Program not conducted.

USAID Office of Food for Peace require Catholic Relief Services to implement a plan with milestones to verify that its non-U.S. subrecipients under the Wellness and Agriculture for Life Advancement Program conduct required audits in the future.

USAID/Malawi implement a site visit checklist that includes procedures for monitoring compliance with branding and marking requirements.

USAID/East Africa implement a plan to perform and document periodic site visits to verify program implementation.

USAID/East Africa implement plans and procedures to schedule data quality assessments so they do not conflict with other major deadlines and verify data with source documentation at field sites during future data quality assessments.

USAID/Indonesia revise the contract's technical requirements to incorporate reasonable expectations of accomplishments that can be attributed to the project and to remove those that cannot.

USAID/Indonesia modify the project's performance monitoring plan to include performance indicators that are defined explicitly and sufficiently reflect the intended accomplishments under each result area. Performance indicators measuring accomplishments not clearly attributable or relevant should be removed.

USAID/Indonesia direct the contractor to revise its management information system and data processing procedures so that results are reported accurately.

USAID/Indonesia determine the accuracy and reliability of the results tracked in the contractor's revised management information system through substantive testing and document the results.

USAID/Indonesia work with the contractor to implement an action plan clarifying the project's support for multi-stakeholder forums so they can contribute substantively to project objectives.

USAID/Indonesia complete all contractor performance reviews for the first 2 years of project implementation.

USAID/Ghana require Cooperative for Assistance and Relief Everywhere to revise the implementation work plan for the districts where project implementation is taking place and confirm that activities are implemented in a logical, timely manner.

USAID/Ghana require Cooperative for Assistance and Relief Everywhere to implement a process to confirm that feedback from district offices provided to its officials is documented, acted upon, and resolved in a timely manner.

USAID/Ghana implement policies and procedures to include data verification as part of performance monitoring site visits.

USAID/Ghana require Cooperative for Assistance and Relief Everywhere implement a plan to confirm that head teachers are using the appropriate supervision and monitoring techniques learned in training, and document the results.

USAID/Ghana determine the allowability of $384,085 in questioned cost-sharing contributions and recover from Cooperative for Assistance and Relief Everywhere any amounts determined to be unallowable.

USAID/Ghana review Cooperative for Assistance and Relief Everywhere's other cost-share contributions, disallow any contributions deemed inappropriate, and implement a plan that requires the partner to contribute its share by the project's end date.

USAID/Ghana revise its performance management plan for the Partnership for Accountable Governance in Education project to include performance indicators that measure intended project outcomes annually.

USAID/Ghana review the performance management plan for the Partnership for Accountable Governance in Education project to make sure all indicators are defined clearly and have reference sheets, and document the results.

USAID/Philippines determine the allowability and recover, as appropriate, questioned costs of $1,412,114 ($271,581 ineligible and $1,140,533 unsupported) detailed on pages 2-3 of this memorandum.

USAID/Philippines determine the allowability and recover, as appropriate, questioned cost-sharing contributions of $671,298 (unsupported) and a shortfall in cost-sharing contributions of $38,468 (ineligible) detailed in Finding No. 2 on pages 82-84 of the report.

USAID/Lebanon collect and document data on the number of jobs created separately from data on the number of jobs maintained.

USAID/Lebanon implement a method or formula to measure income proxies of borrowers.

USAID/Lebanon define in writing "job created" for micro-finance reporting purposes.

USAID/Lebanon implement monitoring procedures to track micro-finance partner progress toward sustainability.

USAID/Lebanon amend the Lebanon Investment in Microfinance program monitoring and evaluation plan to include an indicator measuring training results.

USAID/Lebanon collect and evaluate training outcome data already available with International Executives Service Corps.