Recommendation Dashboard

The Inter-American Foundation's Chief Information Officer schedule and conduct a tabletop exercise with key personnel in support of the Inter-American Foundation's continuity of operations policy.

USAID/Zambia revise its annual report submission to the Foreign Assistance Coordination and Tracking System related to food security activities for FY 2009.

USAID/Zambia develop written policies and procedures to review all data submitted through the Foreign Assistance Coordination and Tracking System to ensure that they meet USAID's data quality standards.

USAID/Zambia contact the USAID Office of Food for Peace and take steps to coordinate and improve monitoring and evaluation of food security activities in Zambia.

USAID/Zambia develop written procedures to improve oversight of reporting on performance indicators related to food security.

USAID/Zambia provide guidance to consortium officials responsible for implementing food security activities on the purpose of performance indicators, including how to develop targets and report valid, relevant, and reliable information.

USAID/Zambia determine whether currently reported indicators that are not required by USAID's Office of Food for Peace should be modified or eliminated to improve the value and quality of the reporting on performance indicators.

USAID/Zambia develop a detailed action plan, with milestones, to increase the pace of project identification by communities and compensate for vital skilled labor shortages in order to meet the overall target for infrastructure improvement.

USAID/Zambia coordinate an independent cost analysis to determine whether internal transport, storage, and handling costs have been correctly classified and to ascertain the most cost-effective method of transporting and distributing commodities.

USAID/Pakistan require the Population Council to prepare and implement a plan of action for completing all required financial audits for non-U.S. nonprofit organizations that received funding under the Family Advancement for Life and Health Program.

USAID/Lebanon develop a memorandum of understanding with the Government of Lebanon's Ministry of Justice regarding a commitment to use the Judicial Training Institute for a specific time for its intended purpose and document the results of any disagreements.

USAID/Lebanon review the recommendations documented in the engineering consultant's technical report, require the implementer to implement the recommendations, and document justifications for any deviations from the recommendations contained in the technical report.

USAID/Lebanon develop written procedures regarding the required support documentation that should accompany waiver requests for funding.

USAID/Lebanon ask the Regional Contracting Office to make a management decision regarding the allowability of questioned ineligible costs in the amount of $37,600, paid prior to the task order modification no. 4, and recover amounts determined to be unallowable.

USAID/Lebanon establish written procedures regarding actions required for approvals of activity expenditures and provide them to the implementer.

USAID/Lebanon ask the Regional Contracting Office to make a management decision regarding the allowability of questioned ineligible costs in the amount of $26,052 and recover all amounts determined to be unallowable.

USAID/Lebanon ask the Regional Contracting Office to make a management decision regarding the allowability of questioned ineligible costs of $7,010 and recover all amounts determined to be unallowable.

USAID/Lebanon request an agency-contracted audit of the implementer's locally incurred costs to determine whether the recipient complied, in all material respects, with contract terms.

USAID/Lebanon, in cooperation with the regional legal advisor, develop written procedures for negotiations to protect USAID-funded property from being subjected to taxes and customs duties imposed by the host country government.

USAID/Lebanon, in cooperation with its Regional Contracting Office, develop written procedures for incurring costs for taxes and customs duties imposed by the host country government.

USAID/Lebanon develop and document a checklist of required information to monitor completion of work plan activities.

USAID/Lebanon develop written procedures for access requirements, transfer, and maintenance of electronic program files.

USAID/Lebanon document and publicize requirements for its electronic records retention and link them to an official staff-departure checklist.

USAID/Lebanon develop and implement a monitoring system to validate its reported data regularly.

USAID/Egypt include environmental responsibilities for avian influenza activities in the work objectives of staff in the mission's Office of Health and Population to ensure staff awareness of responsibilities.

USAID/Egypt obtain and review Environmental Mitigation and Monitoring Plans from its implementing partners to verify that they conduct actions required by the Initial Environmental Examination.

USAID/Egypt develop procedures that clearly indicate the level of environmental determinations of Initial Environmental Examinations in subobligation checklists.

USAID/Egypt develop and implement procedures to verify that Initial Environmental Examination conditions are included in solicitation documents.

USAID/Egypt designate a mission environmental officer in writing.

USAID/Kenya require that performance targets are established for each indicator and implement a system to ensure that the targets are consistently updated and aligned in its performance management plans and the implementing partners' progress reports.

USAID/Kenya obtain from Population Services International the monitoring and evaluation plan required in the cooperative agreement.

USAID/Kenya require that all changes to partner-reported results be documented and communicated, as appropriate.

USAID/Kenya prohibit partners from changing results in Kenya's Program Monitoring System after a specified date without first requesting written approval.

USAID/Kenya require implementing partners to indicate that data in quarterly reports are not final and that final reported results may change significantly.

USAID/Kenya work with partners to establish a data compilation and filing system that permits users to access support for data reported under the President's Emergency Plan for AIDS Relief prevention indicators.

USAID/Kenya expand monitoring and evaluation support for the Office of Population and Health.

USAID/Kenya complete data quality assessments for all of its HIV/AIDS indicators.

USAID/Kenya establish a uniform system for collecting, collating, and reporting results for prevention indicators that would facilitate verification and ensure that the same system is followed consistently by all implementing partners.

USAID/Kenya require mission officials to document all key meetings and conduct regular site visits which include data quality testing and soliciting suggestions to improve the mission's monitoring and evaluation of activities.

USAID/Panama develop performance indicators that demonstrate that program results are clearly attributable to USAID efforts.

USAID/Panama work with its implementing partners to develop a monitoring plan that includes additional qualitative indicators that allow managers to collect and report data relevant to the program's overall goals and objectives.

USAID/Panama complete data quality assessments for all performance indicators within the 3 years before their submission to Washington, as required by Automated Directives System 203.3.5.2.

USAID/Panama complete an independent technical evaluation of the Conservation of Biodiversity in the Panama Canal Watershed Program to assess its progress and to evaluate the potential for further activities in the watershed.

USAID/Afghanistan develop an implementation plan for follow-on alternative development activities to cover critical southern and western provinces.

USAID/Afghanistan officially designate a specific position within each technical office to handle the preparation and coordination of Embassy program approval requests.

USAID/Afghanistan develop procedures requiring an activity manager designation letter for all activity managers, outlining the responsibilities of the activity manager and including relevant mission orders related to making unauthorized commitments and funds control violations.

USAID/Zambia determine the allowability of $173,785 in questioned costs ($18,890 ineligible, $154,895 unsupported) detailed on page 7 of Pricewaterhouse Coopers' audit report, and recover from the Zambia Agricultural Commodities Agency any amounts determined to be unallowable.

USAID/Zambia ensure that the Zambia Agricultural Commodities Agency corrects the two significant internal control deficiencies (Payments amounting to US$ 104,064, that is, suppliers' invoices and receipts were not properly filed and retained, Staff salary costs amounting to US$ 50,831 paid to employees were not adequately supported by timesheets or payroll summaries) detailed on pages 16 to 19 of Pricewaterhouse Coopers' audit report.

USAID/Zambia ensure that the Zambia Agricultural Commodities Agency corrects the four material noncompliance issues detailed on pages 16 to 19 of Pricewaterhouse Coopers' audit report as well as the additional finding on page 9, being management's failure to provide the auditors with the Cost Sharing/Counterpart Contributions Schedule.

USAID/Democratic Republic of Congo establish and implement procedures to require activity managers to provide the agreement officer or contracting officer the specific environmental assessment requirements from the Initial Environmental Examination to be included in the solicitation documents, and include environmental compliance expertise in the evaluation criteria for selecting implementing partners.

USAID/Democratic Republic of Congo establish and implement procedures to require implementing partners to respond to environmental assessment requirements in their proposal, detailing staff and budget necessary to address environmental assessment and monitoring concerns associated with the project.

USAID/Democratic Republic of Congo require activity managers to follow up with the Regional Contracting Officer to ensure that environment assessment and monitoring requirements are included in agreements and contracts signed by implementing partners.

USAID/Democratic Republic of Congo revise and update its Mission Environmental Officer appointment memorandum to include the recommended language specified in the ADS 204 Additional Help, " Recommended Mission Environmental Officer Appointment Memorandum. "

USAID//Democratic Republic of Congo develop and implement processes that require environmental compliance issues are considered at all stages of projects in its portfolio, and document these processes in a Mission Order.

USAID/Democratic Republic of Congo develop, document, and implement a plan of action to provide periodic life-ofproject environmental compliance training for mission staff and implementing partners.