Recommendation Dashboard

USAID/Afghanistan instruct the International
Organization for Migration to dispose appropriately of food in its warehouses that is
no longer fit for human consumption, clean and sanitize all of its warehouses, and place the warehouses under an appropriate management regime including staffing and supervision by qualified personnel, adequate sanitation and storage practices, and adequate record keeping.

USAID/Afghanistan determine the allowability of and recover as appropriate from the International Organization for Migration the cost of stored food that is no longer fit for human consumption, which we estimate at up to $2,660,924.

USAID/Afghanistan determine the allowability of and recover as appropriate from the International Organization for Migration the $740,331 cost of Purchase Order 12, which was not needed to carry out program operations.

USAID/Afghanistan determine the allowability of and recover, as appropriate, the $1,360,800 in shelter assistance grants in Helmand Province that could not be verified.

USAID/Afghanistan arrange for a financial audit of the Afghan Civilian Assistance Program to help ensure that the costs charged to USAID are reasonable, allowable, and allocable.

USAID/Afghanistan determine the allowability of and recover, as appropriate, $180,000 that was reportedly embezzled from the program.

USAID/Afghanistan determine the allowability of and recover, as appropriate, the $3,437,000 that the International Organization for Migration spent to buy used vehicles without USAID approval.

USAID/Colombia, in coordination with its implementing partner and the Office of the National Ombudsman, establish timeliness in the Early Warning System for preparing and forwarding risk reports.

USAID/Pakistan evaluate the implementing mechanism for the program and determine how to restructure it to realize efficiencies in program implementation

USAID/Pakistan establish performance indicators and Procedural targets for each activity implemented by the Community Rehabilitation Infrastructure Support Program, and document that the results of these activities are included in the mission's performance management plan.

USAID/Pakistan develop and implement an action plan to determine the best use for the equipment and furniture at the Khyber Institute of Child Health.

USAID/Pakistan revise the activity approval process to include a sustainability analysis for all infrastructure activities implemented under this program, regardless of the funding level.

USAID/Pakistan review the list of all educational institutions receiving assistance with construction supervision under the program's Infrastructure Support and Capacity Development Project to determine whether any are religious institutions, and recover any costs deemed unallowable.

USAID/Pakistan develop and implement a plan to increase awareness among mission and implementing partner staff of USAID's policy prohibiting the funding of religious activities

USAID/Pakistan determine whether to amend or follow the program's internal control procedure requiring the mission director's approval for all activities that exceed $500,000.

The mission obtain an updated marking plan from the implementing partner within 90 days, and implement a plan to monitor the status of the implementing partner's marking plan.

USAID/Pakistan modify the cooperative agreement to require that cost-sharing contributions for all activities be calculated on a flexible, case-by-case basis.

USAID/Pakistan notify the program's implementing partner that the previously submitted cost-sharing contributions totaling $4.7 million are ineligible, and amend the program's financial reports.

USAID/India determine which of the outstanding benchmarks can reasonably be achieved in the time left in the project, and adjust timelines or cancel the benchmarks and deobligate and reprogram
associated funds.

USAID/India determine the feasibility of continuing the voucher scheme activity in Uttarakhand, and if not feasible, deobligate and reprogram the $208,150 associated with the activity.

USAID/India review its obligations and needs for Phase III of the Innovations in Family Planning Services Project and deobligate any unneeded funds.

USAID/India define, in writing, procedures to improve USAID/India's valuation of benchmarks in Phase III of the Innovations in Family Planning Services Project.
Procedures should include: (1) reviewing state
society estimates for errors, (2) verifying that
extraneous management fees are not included in
the benchmark valuations, and (3) establishing
agreed-upon percentages for management fees,
along with a justification for the established
percentages.

USAID/India deduct the benchmark valuation error of $73,860 identified in this finding from future performance-based disbursements.

While we accept the mission's determination that
the $40.1 million in Agency savings belongs to the
Government of India, we nevertheless recommend
that USAID/India, the Government of India, and
the State Innovations in Family Planning Services
Agency establish a transition/sustainability plan for family planning activities that includes spending the $40.1 million on such activities.

USAID/Afghanistan determine the allowability and recover, as appropriate, questioned costs of $6,563,050.00 ($6,294,472.00 as ineligible cost and $268,578.00 as unsupported cost) detailed on pages 4 through 20 of the report.

USAID/Namibia update its procedures for the annual work plan review process to include a requirement for the completion and review of an exit plan for any implementing partner that provides direct assistance to Government of Namibia ministries.

USAID/Namibia remind IntraHealth, in writing, of its responsibilities under its agreement to ensure that required audits are performed, and request notification from IntraHealth when prior audits have been completed.

USAID/El Salvador develop indicators that measure the impact of the education program in future mechanisms.

USAID/El Salvador correct the reporting of training numbers in the Performance Plan and Report going forward to reflect the definition.

USAID/El Salvador, in conjunction with the Government of El Salvador, develop clear guidelines and procedures governing time and resources allowed for reviewing drafts when deliverables include host government approvals.

USAID/El Salvador make a management decision regarding how to resolve the $1,010,938 in ineligible cost-sharing contributions reported as of September 30, 2010.

USAID/El Salvador make a management decision with regard to $437,693 in unsupported cost-sharing contributions that were not made as of September 30, 2010, and recover from the implementing partner the amount determined to be unallowable.

USAID/El Salvador make a management decision with regard to any ineligible cost-sharing contributions that were not made as of September 30, 2010, and recover from the Academy for Educational Development the amount determined to be unallowable.

USAID/El Salvador require the Academy for Educational Development to develop a methodology for establishing cost-sharing contributions that is reasonable and does not include cost elements that exceed actual market value.

USAID/Iraq revise its performance monitoring plan to include performance indicators and targets for reaching poor borrowers for the remaining two years of the Provincial Economic Growth Program, particularly for microfinance institutions that have attained performance targets for financial sustainability.

USAID/Iraq require the contractor to update its performance monitoring plan to specify data review mechanisms, identify any known data limitations, and clarify data sources.

USAID/Iraq perform a data quality assessment of the jobs performance indicator: number of jobs (new and existing) that are sustained at firms receiving microloans.

USAID/Sudan direct Management Sciences for Health to provide a training plan with benchmarks and timeframes to increase the number of deliveries attended by a skilled birth attendant.

USAID/Sudan eliminate the following phrase from its task order with Management Sciences for Health: "assess the [trained traditional birth attendant] population and select among them a cadre that can be upgraded."

USAID/Sudan clearly agree in writing with Management Sciences for Health and the Government of Southern Sudan the roles and responsibilities for the procurement, transportation, and distribution of essential drugs and other supplies necessary for Phase II of the Sudan Health Transformation Project.

USAID/Sudan develop and implement procedures to document results reported to the Foreign Assistance Coordination and Tracking System.

USAID/Sudan develop written employee exit procedures to minimize the effects of frequent staff turnover.

USAID/Sudan develop and implement a plan to increase the verification of results reported by Management Sciences for Health for Phase II of the Sudan Health Transformation Project.

USAID/Sudan develop and implement a plan for monitoring the implementation of the Sudan Health Transformation Project's Phase II branding and marking plan in compliance with USAID branding requirements.

USAID/Bolivia determine how the remaining budget for the grants and subcontracts can be best used to effectively implement project activities needed to achieve intended goals.

USAID/Bolivia Office of Acquisition and Assistance determine the allowability of and collect as appropriate, the questioned fixed fee provided in Modification No. 1 to the contract, in the amount of $143,395.

USAID/Bolivia evaluate the Integrated Food Security Program's obligations and deobligate funds exceeding amounts required by the program.

USAID/Bolivia update the Integrated Food Security Program performance management plan to clearly identify the outcome indicators that will measure achievement of the program goal.

USAID/Bolivia update the Integrated Food Security Program performance management plan to include definitions for each performance indicator including the source, method, frequency, and schedule of data collection.

USAID/Bolivia evaluate indicators for earmarked funds for the Integrated Food Security Program and ensure that the indicators are in accordance with the mission strategy and reporting requirements.

USAID/Bolivia ensure that an audit of the Center for Promotion of Sustainable Technologies is conducted by fiscal year end to ensure the separation of the funds for the separate awards.

USAID/Bolivia take steps to enter into a binding agreement with the Center for Promotion of Sustainable Technologies to receive the nontransferable, irrevocable, and paid-up license for equipment and pesticide developed under the USAID awards.

USAID/Bolivia evaluate whether or not the existing quinoa pesticide could be utilized in the program and if not, obtain an opinion from the U.S. Environmental Protection Agency for the use of the newly developed pesticide.

USAID/Bolivia review Abt Associates, Inc. subcontracts related to cost-sharing activities to determine whether subcontractors are overcompensated through subcontract work that is duplicated by work or cash provided by the community cost share.

USAID/Bolivia ensure that Abt Associates, Inc. provides a monitoring plan to ensure that comunity cost-sharing contributions are not abused.

USAID's Office of Acquisition and Assistance contract with the Defense Contract Audit Agency to conduct an audit to determine the adequacy of the Abt Associates, Inc. accounting system.