Recommendation Dashboard

USAID/Lebanon notify USAID's deputy chief financial officer regarding the potential administrative funds control violations for determination and resolution.

USAID/Lebanon's mission director develop an action plan to review staff responsibilities and take appropriate action to segregate programmatic and financial responsibilities.

USAID/Lebanon's mission director revise the chief accountant/program management specialist's job description to reflect actual staff responsibilities more accurately.

USAID/Lebanon's mission director develop an action plan to conduct and document annual portfolio reviews of the Lebanon Education Assistance for Development Program.

USAID/Lebanon's mission director develop a procedure to review its recipients' agreements and ensure that antiterrorism provisions are included in its existing Lebanon Education Assistance for Development Program awards.

USAID/Lebanon provide the implementers of the Lebanon Education Assistance for Development Program with documented USAID requirements to implement antiterrorism measures.

USAID/Lebanon consult with the regional legal advisor to revise the cooperative agreement and related memorandum of understanding to eliminate any contradictions.

USAID/Lebanon consult with the regional legal advisor on measures needed to protect USAID-funded property from being subjected to taxes and customs duties imposed by the host country government.

USAID/Ethiopia develop a plan to assess data quality, which will include key HIV/AIDS care and treatment indicators that address indicators for the prevention of mother-to-child transmission.

USAID/Ethiopia develop a plan to continue in its efforts to work with the Office of the Global AIDS Coordinator to use PEPFAR funds to help implement the Government of Ethiopia's Health Management Information System for health centers and health posts.

USAID/Ethiopia develop a performance management plan that includes its activities for the prevention of mother-to-child transmission of HIV.

USAID/Ethiopia, in collaboration with its commodity logistics partners, develop and implement a detailed interim action plan to obtain accurate data from health centers and hospitals to improve the supply and timely distribution of commodities, assuming that funding is available.

USAID/Ethiopia, in collaboration with the Ethiopian Ministry of Health and other implementing partners, develop and implement a plan to provide periodic or refresher training on inventory management at storage facilities for staff responsible for receiving and disbursing commodities. This should include information on the importance of properly completing stock cards to reflect the status of commodities on hand.

USAID/Afghanistan, in collaboration with the Emerging Markets Group, Limited, and the Ministry of Finance, develop a plan to redirect remaining resources toward achieving the most optimal results by the end of the contract. The plan should consider the complexity of the outstanding issues barring final resolution and an assessment of what
realistically can be completed by the end of the contract.

USAID/Afghanistan, in collaboration with the Emerging Markets Group, Limited, and the Ministry of Finance, develop and implement a training strategy to provide a core group of State-Owned Enterprise Department employees with sufficient knowledge to carry on the roles and responsibilities of the project team.

USAID/Afghanistan assess the feasibility of coordinating with other donors to improve the infrastructure and quality of life within the informal settlements.

USAID/Afghanistan determine whether these unfinished tasks will have a negative impact on the project if left undone. If the mission believes the tasks should be completed as originally agreed upon, the Contracting Office should direct Emerging Markets Group, Limited, to complete the tasks or to formally modify the contract if warranted.

USAID/Honduras extend the current democracy and governance program to provide an opportunity to negotiate the scope of the follow-on program with the administration that will take office in January 2010.

USAID/Honduras explicitly focus the follow-on program on reforms that have the potential to accomplish transformational change in the quality of governance.

USAID/Honduras include assistance to improve municipal services in its follow-on program if the program includes efforts to increase municipal revenues.

USAID include steps to support passage and implementation of the Municipal Civil Service Law in its follow-on program.

USAID/Honduras ask Management Systems International to make electronic copies of manuals, procedures, and records developed in each assisted municipality to be presented to each municipality's incoming mayor after the 2009 election to promote continuity and an orderly transition.

USAID/Honduras determine the allowability of $376,856 in unsupported cost-sharing contibutions and recover from the Federation of Honduran Nongovernmental Organizations any amounts determined to be unallowable.

USAID/Honduras verify that the Federation of Honduran Nongovernmental Organizations has a viable plan for meeting required cost-sharing contributions during the last year of the program.

USAID/Honduras, in coordination with its implementing partners, establish procedures for systematically following up with training participants to assess the impact and effectiveness of training.

USAID/Honduras, in conjunction with its implementing partners, develop and implement a system to reasonably ensure that reported information is accurate.

USAID/Honduras, in conjunction with its implementing partners, develop a performance management plan for the follow-on democracy and governance program that meets USAID policy requirements.

USAID/Iraq develop a systematic monitoring process for the Economic Governance II Program to collect, record, organize, and track the status of each task required by the contract, or its modification, within 30 days from the issuance of this report.

USAID/Iraq review and revise the Economic Governance II Program performance indicators listed in its performance management plan to ensure that they are reasonably attributable to USAID activities, in accordance with USAID's Automated Directives System 203.3.4.2.

USAID/Iraq request that the contractor prepare a schedule of all program-funded information technology projects in accordance with USAID's Automated Directives System 548.3.

USAID/Iraq review all technology projects and submit those with a minimum cost of $100,000 to USAID's Office of Chief Information Officer/Business, Consulting, and Customer Service Division for approval.

USAID/Iraq modify the Economic Governance II Program contract to require that all program-funded activities with an information technology component valued at $100,000 or more over the full information technology project life cycle be submitted to USAID for independent verification and validation review and approval, in accordance with Automated Directives System 548.3.

USAID/Iraq's Office of Acquisition and Assistance rescind the prior guidance issued for the subcontract consent threshold and reduce the subcontract consent threshold to the appropriate level.

USAID/Iraq require its Economic Governance II Program contractor to prepare and submit a comprehensive nonexpendable property report of program-funded assets, as required by USAID Acquisition Regulation 752.245-70.

USAID/Iraq require its Economic Governance II Program contractor to complete a nonexpendable property plan, as required by USAID Acquisition Regulation 752.245-71(b).

USAID/Iraq's Economic Growth and Agriculture Office follow established policies and procedures to ensure that annual reports on all nonexpendable property are prepared by its contractors in accordance with USAID Acquisition Regulation 752.245-71(b).

USAID/Iraq's Office of Acquisition and Assistance, in conjunction with input from the Economic Governance II Program contracting officer's technical representative, modify the Economic Governance II Program contract to include the minimum performance reporting requirements that are necessary to monitor the contractor's performance. The schedule should include the content of the required reports, their frequency, and their due dates.

USAID/Iraq update an Office of Economic Growth and Agriculture procedure, dated August 20, 2004, to include a regular review of contracting officer's technical representative work files by the contracting officer's technical representative's supervisor, to ensure that they are being prepared.

USAID/Iraq direct the Economic Governance II Program contractor to modify the subcontract language in the two independent consultant agreements to include the required provision pertaining to the Executive Order on Terrorism Financing and that USAID/Iraq obtain a copy of the modified contract as confirmation.

Under the Local Governance Program--Phase III, USAID/Iraq specifically review and approve any training course proposed by its implementing partner to be offered to Iraqi governmental officials.

USAID/Iraq develop and implement controls under Local Governance Program--Phase III to ensure that training participants do not take training courses more than once unless justified.

USAID/Iraq require its Local Governance Program--Phase III implementing contractor to develop criteria for selecting training participants and to implement controls to ensure compliance with the selection criteria.

USAID/Iraq require that the contractor performance reviews be prepared promptly by contracting officers and not redelegated to other staff members.

USAID/Iraq establish a procedure to ensure that contractor performance reviews prepared by contracting officers and contracting officer's technical representatives are accurately supported and represent the actual performance of the contractors.

USAID/Sudan develop and implement a plan, with milestones, to provide training to all civil society implementing partners and service providers on how to properly record and report program results, maintain source documents, and (c) avoid mathematical errors.

USAID/Sudan establish procedures to ensure that performance management plans are complete and provide for data quality testing.

USAID/Sudan establish procedures requiring implementing partners to report results for its performance indicators consistent with USAID's operational plan performance report.

USAID Cuba Program Agreement Officer determine the allowability of the $97,824 in questioned unsupported direct costs incurred and reimbursed and collect any disallowed amounts from Plantados until Freedom and Democracy in Cuba.

USAID Cuba Program Agreement Officer determine the allowability of $45,429 in questioned ineligible direct costs and collect any disallowed amounts from Plantados until Freedom and Democracy in Cuba.

USAID's Cuba Program Agreement Officer require Plantados until Freedom and Democracy in Cuba to establish policies and procedures that require personnel agreement to be executed and documented;

USAID's Cuba Program Agreement Officer require Plantados until Freedom and Democracy in Cuba to enforce internal controls over the supervisory review and approval of timesheets;

USAID's Cuba Program Agreement Officer require Plantados until Freedom and Democracy in Cuba to require that employees consistently submit timesheets;

USAID's Cuba Program Agreement Officer require Plantados until Freedom and Democracy in Cuba to train its staff about the allowability of costs; and

USAID's Cuba Program Agreement Officer require Plantados until Freedom and Democracy in Cuba to ensure that all costs incurred and charged to the USAID grant are allowable, easily verifiable, and that the documentation to support these incurred cost is maintained.

USAID's Cuba Program Agreement Officer direct Plantados until Freedom and Democracy in Cuba to implement policies and procedures to ensure that all procurements above the small purchase threshold are conducted through open and competitive bidding process.

USAID's Cuba Program Agreement Officer ensure that Plantados until Freedom and Democracy in Cuba strengthen its controls by adhering to the applicable reporting requirements and submit timely quarterly program reports.

USAID's Cuba Program Agreement Officer direct Plantados until Freedom and Democracy in Cuba to review all costs included as cost-share for the related grant to determine the allowability of the costs; and

USAID's Cuba Program Agreement Officer direct Plantados until Freedom and Democracy in Cuba to review the cost-share documentation to ensure that the grantee met the matching requirement by the end of the life of the grant.

USAID's Cuba Program Agreement Officer ensure that Plantados until Freedom and Democracy in Cuba implement procedures to require the reconciliation of its general ledger to ensure that costs incurred are properly recorded and reported. Plantados should also ensure that discrepancies are properly identified and documented.

USAID/Afghanistan develop contingency plans on how it intends to complete construction of buildings started before the end of the contract, in the event of additional delays.

USAID/Afghanistan develop a detailed implementation plan that identifies the activities it can successfully complete by the end of the project and explains how unexpended funds will be used.

USAID/Afghanistan develop procedures to provide training to all new and existing field program officers as to their roles and responsibilities.

USAID/Afghanistan develop procedures requiring technical review of statements of work for specificity to assist in project implementation.

USAID/Afghanistan establish procedures for subproject development and approval of component 3 activities and communicate these to Development Alternatives Inc. and the mission's development adviser.

USAID/Afghanistan develop procedures for providing training to existing and new development advisers on their roles and responsibilities related to program implementation.

USAID/Afghanistan review Development Alternatives Inc.'s draft performance monitoring plan for compliance with contract terms and approve the performance monitoring plan once all terms have been met.

USAID/Afghanistan's contracting officer's technical representative direct Development Alternatives Inc. to develop standardized procedures for data collection and retention.

USAID/Afghanistan's contracting officer's technical representative obtain an implementation plan from Development Alternatives Inc. that requires completion of the reprogramming of its automated system by April 30, 2009.

USAID/Afghanistan establish procedures to review operational plan indicators to ensure that targets with input from multiple implementers are developed by each implementer and then consolidated.

USAID/Afghanistan develop procedures to ensure that operational plan indicators are representative of how funds are being expended.

USAID/Afghanistan review the operational plan indicators for the Local Governance and Community Development Project and develop customized indicators or select additional common indicators to more accurately reflect the project's expenditure of funds.

USAID/West Africa require the Partnership for Supply Chain Management, in conjunction with the Public Health Pharmacy, to develop an action plan to implement an adequate inventory management system.

USAID/West Africa require the Partnership for Supply Chain Management to develop an action plan with a timetable to train the local staff of the Partnership for Supply Chain Management and the staffs of the Public Health Pharmacy and the district pharmacies in managing inventory and developing systems to track and report usage of commodities.

USAID/West Africa require the Partnership for Supply Chain Management, in conjunction with the Public Health Pharmacy, to resume work on the annex warehouse and set an operational timeframe and completion date for the new warehouse.

USAID/West Africa, in conjunction with the Partnership for Supply Chain Management and the Public Health Pharmacy, develop an action plan to implement measures to improve storage conditions for the President's Emergency Plan for AIDS Relief commodities.

USAID/West Africa appoint a monitoring officer to implement a system that regularly validates the quality of reported data on the number of active patients, perform validation and verification of the implementers' reported results, and provide effective guidance to health facilities on why and how to collect accurate information.

USAID/West Africa develop procedures to verify that implementers consistently apply Office of the U.S. Global AIDS Coordinator's definitions of "antiretroviral therapy service outlets" and "active patients."

USAID/West Africa develop a procedure for implementers to establish and maintain a comprehensive list of antiretroviral therapy service outlets that dispense antiretroviral drugs, including the names of the implementer and the donor providing financial support and the source of the data concerning the number of patients undergoing treatment.

USAID/West Africa develop a plan of action with the Partnership for Supply Chain Management to quantify the surplus of antiretroviral commodities and identify a mechanism to use the commodities before they expire.