Recommendation Dashboard

USAID/Afghanistan, in collaboration with the
Ministry of Public Health, develop and implement a plan that (1) improves the nongovernmental organization contractors' supervision, monitoring, and problem solving at their health facilities; and (2) verifies the successful implementation of a reliable quality assurance mechanism by the nongovernmental organization contractors, including the establishment of quality assurance committees at each of the health
facilities.

USAID/Afghanistan assist the Ministry of Public Health in establishing and implementing a plan to ensure that nongovernmental organization contractors are verifying that the requirement of second-person verification is being effectively implemented at health facilities.

USAID/Afghanistan, in collaboration with the Ministry of Public Health, develop a plan to (1) identify a pool of qualified civil service employees who would benefit from capacity building training in order to sustain the ministry's capacity for managing the PCH program and (2) provide the training.

USAID/Afghanistan work with the Ministry of Public Health and the Ministry of Finance to streamline the payment process to accelerate payments to nongovernmental organization contractors and health workers.

USAID/Afghanistan work with the Ministry of
Public Health and the Ministry of Finance to (1) implement written policies and procedures that clearly define the roles, responsibilities, and approval authorities for the payment process and (2) provide further training on the advance/liquidation mode of payment process.

USAID/Afghanistan work with the Ministry of Public Health and the Ministry of Finance to implement procedures limiting the frequency of changes made to the payment process and providing sufficient notification and clear instructions to nongovernmental organization contractors on any changes.

USAID/Afghanistan review its internal administrative procedures, such as the processing of implementation letters, to ensure the smooth and timely flow of the payment process for on-budget assistance agreements.

USAID/Afghanistan issue a mission order to provide an organizational framework with clearly defined roles and responsibilities of all mission offices responsible for managing on-budget assistance activities.

USAID/Afghanistan provide a formal designation
letter similar to an officer's technical representative designation letter to staff members
monitoring implementation of on-budget assistance agreements.

USAID/Afghanistan work with the Ministry of Public Health to prepare a performance management plan for the Partnership Contracts for Health Services program.

USAID/Afghanistan provide the Ministry of Public Health with clearly written definitions of Afghan Info performance indicators.

USAID/Afghanistan implement procedures to review and verify the accuracy of data entered into Afghan Info and provide timely feedback to users.

USAID/Afghanistan, in collaboration with the Ministry of Public Health, implement a plan to confirm and document accurate GPS coordinates for the ministry's health facilities.

USAID/West Bank and Gaza develop and implement a plan with milestones to establish management controls that require indicator data reported under the Palestinian Authority Capacity Enhancement Program to be accurate and reliable.

USAID/West Bank and Gaza verify and correct in writing any errors in the reported baseline data for the Palestinian Authority Capacity Enhancement Program and document revisions in the mission's data tracking system.

USAID/West Bank and Gaza require the implementer to obtain baseline data for the strategic communicaitons audit indicator for the Palestinian Authority Capacity Enhancement Program.

USAID/West Bank and Gaza require the implementer to use a qualified, independent third party to score the strategic communicaitons audit indicator for the Palestinian Authority Capacity Enhancement Program.

USAID/West Bank and Gaza restate the fiscal year 2010 targets in the mission's data tracking system so that indicators for the Palestinian Authority Capacity Enhancement Program are consistent with the program's data collection practices.

USAID/Ecuador develop and implement procedures requiring independent assessments of the impact of its activities and use the results of the assessments, along with the observations by USAID's technical experts and the regular reporting by the implementers, when reporting annually on its biodiversity projects.

Economic Growth, Agriculture and Trade Bureau develop comprehensive guidelines to assist missions and regional programs in developing a common methodology for determining the number of hectares under improved natural resources management.

USAID/Ecuador develop a standard methodology for identifying beneficiaries receiving economic benefits that are clearly linked to sustainable natural resource management or conservation efforts.

Economic Growth, Agriculture and Trade Bureau develop and implement a plan for improving the methodology missions and regional programs use in determining increased economic benefits derived from sustainable natural resource management and conservation.

USAID/Ecuador include a requirement for the periodic evaluation of coalition and alliance success and sustainability in the Chemonics performance management plan.

USAID/Ecuador develop a transition plan for sustaining and furthering the achievements of the Integrated Management of Indigenous Lands Project. The plan should incorporate to the extent possible the recommendations in the recently completed assessments mentioned in this finding.

USAID/Ecuador require the Fondo para la Conservacion del Agua to submit a water quality impact assessment as part of its 2012 closeout report.

USAID/Ecuador require the Fondo para la Conservacion del Agua to report on lessons learned from the problems it had with the Zamora water fund.

USAID/Ecuador require agreement officer's technical representatives to review the cost-sharing contributions required under the agreements and that the mission conduct training for program staff on cost sharing.

USAID/Haiti require PADF/Washington to establish proper controls to secure and maintain supporting documentation to prevent total loss of information.

USAID/Haiti require PADF/Haiti to take appropriate action to safeguard all financial data by ensuring that (1) detailed accounting data are backed up, (2) backups are stored in a safe location, (3) backups are functional, and (4) data are properly safeguarded during system upgrades.

USAID/Haiti require PADF/Washington to maintain proper accounting controls by enforcing detailed reconciliations of financial data on a monthly basis.

USAID/Haiti confirm that PADF/Haiti implements appropriate controls enforcing timely tracking and settling of advances to employees.

USAID/Haiti confirm that PADF/Haiti implements appropriate controls requiring timely payments to vendors and employees and compliance with contractual requirements.

USAID/Haiti require PADF/Haiti to strengthen its controls over the award process, requiring consistent use of preaward survey documentation with all relevant information in compliance with the award document.

USAID/Haiti require PADF/Haiti to develop and implement policies and procedures for completing and documenting an annual physical count of assets, including use of standard templates when conducting physical counts.

USAID/Haiti require PADF/Haiti to complete updating its policies and procedures and establish proper management controls to ensure continued timely review and updates.

USAID/Haiti require PADF/Haiti to enforce its policies and procedures requiring direct payment to all vendors.

USAID/Haiti make a determination regarding the unallowable questioned cost for rental of space and chairs totaling $1,250 and recover from the recipient the amounts determined to be unallowable.

USAID/Haiti require that PADF/Haiti comply with all agreement clauses and make a determination regarding the $2,731 in unsupported questioned costs for housing payments and $1,078 for the foreign travel payments.

USAID/Haiti require that PADF/Haiti enforce appropriate controls to review all calculations for accurate and reasonable allocations in accordance with Office of Management and Budget Circular A-122.

USAID/Haiti make a determination regarding the unallowable questioned costs-- related to the rental expenses for the cap Haitien office totaling $26,553, security expenses for the cap Haitien office totaling $10,924, consulting expenses totaling $350, and expenses for garage utilization totaling $608--and recover from the recipients the amounts determined to be unallowable.

USAID/Haiti make a determination regarding $17,775 in questioned costs related to the $10,350 credit for rent allowance and the $7,425 credit for the education allowance recovered from an employee and recover from the recipient the amounts determined to be unallowable.

USAID/Ghana work with RTI International to establish and implement a plan that increases the frequency and thoroughness of RTI's spray data verification efforts.

USAID/Ghana update Mission Order 203-1 to require
activity managers to perform and document periodic data testing as part of their monitoring visits.

USAID/Ghana, in conjunction with University Research Company, include and allow tracking of
standard President's Malaria Initiative indicators in the Promoting Malaria Prevention and Treatment Program's performance management plan.

USAID/Ghana, in conjunction with University Research Company, include and allow tracking of
standard President's Malaria Initiative indicators in the Promoting Malaria Prevention and Treatment Program's performance management plan.

USAID/Ghana, in conjunction with University Research Company, develop and implement a
plan for the Promoting Malaria Prevention and Treatment Program to verify data reported to the mission.

USAID/Madagascar obtain or develop written guidance for calculating couple years of protection.

USAID/Madagascar update its performance management plan to include all identified data limitations and disclose these data limitations in its annual performance plan and report to Congress.

USAID/Madagascar redo its data quality assessments for family planning and reproductive health indicators that are reported to Washington, verifying source data and data acquisition methodologies.

USAID/Madagascar develop and implement procedures for regular monitoring of implementing partners' data acquisition methods and verification of data quality.

USAID/Madagascar assess the training needs of agreement and contracting officers' technical representatives, develop and implement a plan to provide them and their alternates refresher training as necessary to strengthen awareness of their roles and responsibilities, and develop a schedule for future refresher training.

USAID/Madagascar develop and implement a plan to help ensure agreement and contracting officers' technical representatives conduct site visits and submit site visit reports in accordance with mission and Agency guidance.

USAID/Madagascar determine the allowability of $8,640 paid in rent for the second warehouse through the end of audit fieldwork and recover from Population Services International any amount determined to be unallowable.

We recommend that the Millennium Development Authority take immediate measures to address the contractor's, "Acceleration Study Programme and Cost Package of Measures" to ensure timely completion of the Lot 2 section of the National Highway.

We recommend that the Millennium Challenge Corporation and Millennium Development Authority coordinate and develop contingency plans for the completion of Lot 2.

We recommend that the Millennium Challenge Corporation and Millennium Development Authority coordinate and develop contingency plans for the completion of the AF-2 trunk road.

We recommend that the Millennium Challenge Corporation and Millennium Development Authority decommit or reallocate to other compact projects or activities the $4.3 million budgeted, but not yet disbursed to the Agriculture Credit Program.

We recommend that the Millennium Challenge Corporation and Millennium Development Authority decommit or reallocate to other compact projects the $4.5 million of funds currently in the Agriculture Credit Program repayment account.

We recommend that the Millennium Challenge Corporation and Millennium Development Authority develop plans to (a) collect as much of the $15.8 million of loans outstanding as possible, and (b) determine how best to use the funds collected.

We recommend that the Millennium Development Authority transfer the $1.8 million to a permitted account so it can be used for other compact activities.

We recommend that the Millennium Challenge Corporation and Millennium Development Authority (a) determine the feasibility of completing the Irrigation Project by compact end, and (b) if it is determined that it is not feasible to complete the Irrigation Project by compact end, develop a contingency plan.

We recommend that the Millennium Development Authority arrange for audit coverage of the $2 million Alliance for Green Revolution Agency grant.

We recommend that the Millennium Development Authority determine what will be done with any funds remaining from the Alliance for Green Revolution Agency grant activity at the end of the grant period.

USAID's Office of Acquisition and Assistance, Cost, Audit, and Support, determine the allowability of $43,682 in questioned costs and collect, as appropriate, any disallowed amounts from CARE USA.

USAID's Office of Acquisition and Assistance, Cost, Audit, and Support follow-up with CARE USA to ensure that CARE USA has implemented the auditor's recommendations for the 11 significant deficiencies in internal control over financial reporting, the 13 instances of material noncompliance and the 18 other instances of noncompliance in the report on compliance with requirements applicable to each major program, and the 15 material weaknesses and 8 significant deficiencies in the report on internal control over compliance (see pages 71 through 195 of the report).

USAID/Guinea direct EngenderHealth to develop procedures to verify data collected at the supported sites.

USAID/Guinea direct EngenderHealth to establish a timetable to conduct periodic site visits to collect the data prepared at the supported sites.

USAID/Guinea require RTI International to improve its monitoring and evaluation process to ensure that
reported results are verifiable.

USAID/Guinea establish a plan for upcoming health
activities that focuses on building the capacity of local institutions and improving their prospects for sustainability.

USAID/Guinea establish an updated performance
management plan

USAID/Guinea direct EngenderHealth to establish and update Guinea-specific fistula care targets for each
indicator.

USAID/Guinea develop a plan for conducting site visits in accordance with its mission order.

USAID/Guinea conduct an evaluation of the Fistula Care Project.

USAID/Guinea approve a branding and marking plan for Faisons Ensemble.

USAID/Guinea establish a plan to verify that USAID-funded assets are marked in accordance with the Fistula Care Project's branding and marking plan.

We recommend that the Millennium Challenge Corporation Vice President of Compact Operations require Millennium Challenge Account-Mongolia's management to meet with its Board of Directors and reassess the compact status in relationship to the remaining compact duration and develop and implement a plan to help ensure timely completion of the compact (page 6).

We recommend that the Millennium Challenge Corporation Vice President of Compact Operations require Millennium Challenge Account-Mongolia to review the critical personnel needs of all five projects and prioritize the vacant positions essential for compact success (page 7).

We recommend that the Millennium Challenge Corporation Vice President of Compact Operations require Millennium Challenge Account-Mongolia to develop and implement a plan to expedite the hiring of qualified essential individuals (page 7).

We recommend that the Millennium Challenge Corporation Vice President of Compact Operations require Millennium Challenge Account-Mongolia to develop and implement a plan to update its Monitoring and Evaluation plan to reflect the current status of the projects in the amended compact (page 7).

We recommend that the Millennium Challenge Corporation Vice President of Compact Operations require Millennium Challenge Account-Mongolia to develop and implement a plan to address the annual target indicators and baseline data for all projects to use in measuring progress toward end-of-compact goals (page 7).

We recommend that the Millennium Challenge Corporation Vice President of Compact Operations send a memo or letter to Millennium Challenge Account-Mongolia emphasizing the importance of preparing procurement requisition forms (page 8).

We recommend that the Millennium Challenge Corporation Vice President of Compact Operations require that all proposed Millennium Challenge Account-Mongolia international travel be approved by the Millennium Challenge Corporation Resident Country Director.